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Item 4AREGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 19, 2017 Page 1 of 5 REGULAR CITY COUNCIL MEETING MINUTES ________ DECEMBER 19, 2017 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson, Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Shahid Shafi, Chad Patton, John Huffman, and Christopher Archer. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager and Director of Economic Development and Tourism Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Deputy Director of Marketing and Communications Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy Director of Community Services Kate Meacham, Deputy Director of Community Services Candice Edmondson, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of Planning and Development Services Ken Baker, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges. WORK SESSION: 1.CALL TO ORDER Work Session called to order by Mayor Hill at 5:34pm. 2.INVOCATION: CLAYTON REED Pastor Reed gave the invocation. Mayor Hill led the pledges of allegiance to the United States and Texas Flags. 3.RECOGNITION OF FORMER COUNCILMAN GARY FAWKS Mayor Hill recognized former Councilman Gary Fawks and presented him with a few commemorative gifts in appreciation for his service to the City, as well as flowers to Mrs Fawks. The Council took pictures together with Mr and Mrs Fawks. 4.SOUTHLAKE CHAMBER OF COMMERCE UPDATE – IAN M ACLEAN Ian McLean, Chairman of the Board of the Southlake Chamber of Commerce provided a brief update on the Chamber. 5.DISCUSS FIELD ALLOCATION POLICY FOR LACROSSE AND OTHER YOUTH SPORTS, INCLUDING A REQUEST FOR A FACILITIES UTILIZATION AGREEMENT BY THE SOUTHLAKE GIRLS LACROSSE ASSOCIATION. Item 4A REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 19, 2017 Page 2 of 5 Councilman Chad Patton recused himself from discussion of this item to avoid any appearance of impropriety due to his personal, non-financial, involvement in the underlying issue. Mayor Hill commented on the discussion process that will be followed this evening. The Mayor thanked members of the Parks Board and Planning & Zoning Commission for their time and diligence in vetting this issue. As this is a work session item, not a public hearing, the Mayor stated Council will be discussing a field allocation policy but will not receive public comments. Director of Community Services Chris Tribble answered questions from Council. Attorney Allen Taylor answered legal questions from Council. No vote was taken as a result of this discussion. 6.DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Hill reviewed the items on tonight’s consent agenda. Senior Director of Planning and Development Services Ken Baker answered questions from Council regarding Item 8A. REGULAR SESSION: 1.CALL TO ORDER Mayor Hill noted the time as 8:03pm and moved to Item 5, Public Forum. 5.PUBLIC FORUM Mayor Hill opened the public forum, asking if anyone wanted to comment on something on the regular agenda. There being no one wishing to speak, Mayor Hill closed the public forum. 2 A. EXECUTIVE SESSION Mayor Hill announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551.071 consultation with city attorney, and 551.074 deliberation regarding personnel matters. City Council adjourned for Executive Session at 8:04pm. Executive Session began at 8:15pm and concluded at 8:54pm. 2B. RECONVENE Mayor Hill reconvened the meeting at 8:56pm. No action was necessary for Executive Session. REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 19, 2017 Page 3 of 5 3. REPORTS: 3A. MAYOR’S REPORT Mayor Hill had nothing to report at this time. 3A1. LIVEFIT SOUTHLAKE WELLNESS CHALLANGE There was no presentation or discussion of this item. 3B. CITY MANAGER’S REPORT 3B1. POLICE AND FIRE DEPARTMENT ACCREDITATION REPORT There was no presentation or discussion of this item. 3B2. AMERICAN PLANNING ASSOCIATION 2017 PLANNING EXCELLENCE AWARD There was no presentation or discussion of this item. 4. CONSENT AGENDA: Consent Agenda items are considered to be routine by the City Council and are enacted with one motion. Mayor Hill read the consent agenda items into the record. 4A. APPROVE MINUTES FROM THE DECEMBER 5, 2017 REGULAR CITY COUNCIL MEETING AND DECEMBER 11, 2017 JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, PARKS BOARD, AND PLANNING & ZONING COMMISSION MEETING. 4B. APPROVE CONTRACT WITH BKM TOTAL OFFICE OF TEXAS FOR FURNITURE FOR SOUTHLAKE TENNIS CENTER. 4C. APPROVE CONTRACT RENEWAL WITH O’DONNELL’S LANDSCAPE SERVICES, INC. FOR CITYWIDE LANDSCAPE SERVICES IN AN AMOUNT NOT TO EXCEED $978,500. 4D. APPROVE PURCHASE OF PLAYGROUND EQUIPMENT AND SHADE STRUCTURE FOR BOB JONES PARK FROM PLAY & PARK STRUCTURES IN AN AMOUNT NOT TO EXCEED $264,526. 4E. TABLE ORDINANCE NOS. 480-729 AND 480-220A, ZA17-060, 1ST READING ZONING CHANGE AND DEVELOPMENT PLAN FOR METAIRIE AT SOUTHLAKE AND ZONING CHANGE AND CONCEPT PLAN FOR KIRKWOOD GROVE WEST ON PROPERTY DESCRIBED AS TRACTS 1F AND 1, JAMES J. WEST SURVEY, ABSTRACT NO. 1620, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 500 AND 550 W. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 19, 2017 Page 4 of 5 GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "TZD" TRANSITIONAL ZONING DISTRICT AND "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #3. (THIS ITEM HAS BEEN TABLED TO THE JANUARY 16, 2018 MEETING. IF APPROVED AT 1ST READING ON JANUARY 16, 2018, THE PUBLIC HEARING AND 2ND READING WILL BE HELD ON FEBRUARY, 6, 2018.) 4F. TABLE ORDINANCE NO. 480-730, ZA17-064, 1ST READING ZONING CHANGE AND DEVELOPMENT PLAN FOR STONY BROOK (FORMERLY KNOWN AS STONE TRAIL AND HOLMES BUILDERS) ON PROPERTY DESCRIBED AS TRACTS 5A, 5C1, 5B, 5A3, AND 5A2, JESSE G. ALLEN SURVEY, ABSTRACT NO. 18, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOTS 5B AND 5A (5A AND 5B BEING PORTIONS OF LOT 5), BROCK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2607, 2621, 2631, 2641, AND 2651 W. SOUTHLAKE BLVD. AND 400 AND 410 BROCK DR., SOUTHLAKE, TEXAS. CURRENT ZONING: “AG” AGRICULTURAL DISTRICT AND “SF-1A” SINGLE FAMILY RESIDENTIAL DISTRICT. PROPOSED ZONING: “R-PUD” RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. SPIN NEIGHBORHOOD #11. (THE APPLICANT HAS REQUESTED TO TABLE THIS ITEM TO THE JANUARY 16, 2018 MEETING. IF APPROVED AT 1ST READING ON JANUARY 16, 2018, THE PUBLIC HEARING AND 2ND READING WILL BE HELD ON FEBRUARY 6, 2018.) APPROVED Motion was made to approve the consent agenda as presented, including TABLING Items 4E and 4F, and noting the Council is accepting the resignation of Parks Board member Miquel Salinas under consent. Motion: Williamson Second: McCaskill Ayes: Shafi, McCaskill, Patton, Hill, Williamson, Huffman, Archer Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM The public forum was taken up prior to Executive Session. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO ITEMS ON THIS AGENDA.) 8. RESOLUTIONS: REGULAR CITY COUNCIL MEETING MINUTES, DECEMBER 19, 2017 Page 5 of 5 8A. RESOLUTION NO.17-050, APPOINTMENT OF THE COMMITTEE FOR THE DEVELOPMENT OF THE REMAINING SOUTHLAKE 2035 LAND USE PLAN ELEMENTS. Action was not taken on this item. 9.OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS AGENDA.) 10.OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11.MEETING ADJOURNED Mayor Hill adjourned the meeting at 8:57pm. *An audio recording of this meeting will be permanently retained in the City Secretary’s Office. MINUTES APPROVED ON THIS, THE 16th DAY OF JANUARY, 2017. ______________________________ Laura Hill Mayor ATTEST: ______________________________ Carol Ann Borges, TRMC City Secretary