2018-01-23 SLAC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 17, 2018
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, January 23, 2018
The meeting will be held on Tuesday, January 23, at Southlake Town Hall in Room
3D (3rd Floor). If you are not able to attend this meeting, please notify staff at
817.748.8184 or lcarpenter@ci.southlake.tx.us.
REGULAR AGENDA:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2 Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
3. Agenda Item No. 3 Consider
A. Approval of the minutes from the December 12, 2017 Southlake Arts Council
meeting – Please make any corrections to the minutes part of the motion for
consideration.
B. Recommend finalists for Call to Artists for White Chapel and Highland Street
Roundabout – Staff will provide a presentation of the submissions for the Call
to artists. Submissions are due to the City Secretary’s office on Friday,
January 19th at 5:00 PM. Arts Council will select 1-3 finalists to request
concepts for an art piece to be installed in the roundabout at the intersection
of White Chapel and Highland.
4. Agenda Item No. 4 Discussion
A. APEX Events Update – Taste of APEX and Strokes of Art in the Square –
This item will allow the Arts Council to continue planning of upcoming APEX
events. No packet documents.
B. Southlake 2035 Public Arts Master Plan – This is a standing item on the
agenda for the Arts Council to continue their review and recommendations for
the 2035 Public Arts Master Plan. This meeting will include topics related to
future art programs and partnerships. No packet documents.
Southlake Arts Council
Meeting Date – January 23, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
5. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance report is included in your packet.
We appreciate your commitment and service to the City.
CT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019 Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Cassie Tucker, Assistant to the Director; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, DECEMBER 12, 2017
LOCATION: Southlake Town Hall
4th Floor Room 4A
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Secretary Jesika
Cook; and Southlake Arts Council members Tamara McMillan, Terri Messing, Mimi Tran
SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Miriam Murray, Heather
Engelhardt, Simon Rurka (Alt #1)
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:09 p.m.
2. CONSENT AGENDA
2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 14, 2017
SOUTHLAKE ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the November 14, 2017 Southlake
Arts Council meeting as read.
Motion: Tran
Second: Cook
Ayes: Bartlett, Cook, McMillan, Messing, Tran
Nays: None
Abstain: None
Vote: 5-0
3. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:11 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
3A - 1
Minutes of the December 12, 2017 Southlake Arts Council Meeting
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. DISCUSSION
5A. SOUTHLAKE 2035 PUBLIC ART MASTER PLAN KICK OFF
Assistant to the Director Cassie Tucker lead a discussion of the Southlake 2035
Public Art Master Plan and answered questions from the Arts Council.
The Arts Council brainstormed recommendations for the 2035 Public Art Master
Plan and provided suggestions for possible art locations and the types of art they
would like to see in Southlake. The Council also shared successful art projects
they had visited and reviewed methods for funding art projects.
The discussion of revisions to the Arts Master Plan will continue at the January
23, 2018 meeting and the topics will include definitions, goals, and partnerships.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 7:36 p.m.
Motion: Tran
Second: Cook
Ayes: Bartlett, Cook, McMillan, Messing, Tran
Nays: None
Abstain: None
Vote: 5-0
Attest:
Leslie Bartlett, Chair Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting. An Alternate may sit as a regular member in the event of an absence of one or more
regular members per Ordinance No. 908, Section 2.
3A - 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 17, 2018
To: Southlake Arts Council
From: Cassie Tucker, Assistant to the Director of Community Services
Subject: Recommend finalists for call to artists for White Chapel and Highland
Street Roundabout
Action
Requested: Southlake Arts Council review of Call to Artists submissions and
recommendation on 1-3 finalists to provide concepts for the White
Chapel and Highland Street roundabout
Background
Information:
The Public Art Master Plan recommends commissioning and
installing public art pieces in the roundabouts throughout the City
for beautification and to build a network of art markers that help
with way finding and place making throughout the city.
At the November 14, 2017 Southlake Arts Council meeting, the Arts
Council approved the release of a Call to Artist. A Call to Artist was
released and submissions are due to the City Secretary’s office at
5:00 PM on Friday, January 17th.
Staff will present the submissions for Arts Council’s review and
recommendation.
Financial
Considerations: Funding in the amount of $90,000 for the design and installation of
artwork is provided in the roundabout project budget. Additionally a
$1500 stipend will be provided to 1-3 finalist selected to provide a
complete proposal for Arts Council recommendation and City
Council consideration.
Strategic Link: Approval of the Call to Artists is linked to the City’s Strategy Map
related to Quality Development and Performance Management and
Service Delivery and meets the corporate objectives of Collaborate
with Select Partners to Implement Service Solutions and Invest to
Provide and Maintain High Quality Public Assets. It also is
connected to Critical Business Outcome 05, to Improve quality of
3B - 1
Southlake Arts Council
Meeting Date – January 23, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
life through progressive implementation of Southlake’s
Comprehensive Plan recommendations.
Citizen Input/
Board Review: The Call to Artists complies with provisions of the Public Art Display
and/or Performance Policy and the Southlake 2030 Public Art
Master Plan.
Southlake Arts Council will review proposed submittals and make a
recommendation on final candidates to the City Council.
Legal Review: Not Applicable
Alternatives: Approve with recommended edits
Deny approval and explore other options
Supporting
Documents: Call to Artists
Recommendation: Southlake Arts Council review of call to artists submissions and
recommendation on 1-3 finalists to provide concepts for the White
Chapel and Highland Street roundabout.
3B - 2
City of Southlake Call to Artists: Roundabout Project
Page 1 of 4
CALL TO ARTISTS
CITY OF SOUTHLAKE, TEXAS
PUBLIC ART PROJECT OPPORTUNITY
PUBLIC ART FOR ONE ROUNDABOUT
SOUTHLAKE, TX
------------------------------------------------------------------------------------------------------------------------------
The City of Southlake, Texas, through its Southlake Arts Council seeks to commission an artist for the
creation of public art to be displayed in a roundabout at White Chapel & Highland Road in Southlake,
Texas. The roundabout is scheduled for completion late summer/ fall 2018.
The application deadline is Friday, January 12th, 2018.
Artists must submit their application on a DVD/CD via mail or hand-delivery to the City of Southlake
City Secretary’s Office, 1400 Main Street, Suite 270, Southlake, TX 76092. Complete information on
how to apply is listed below.
PUBLIC ART PROJECT DESCRIPTION
The City of Southlake Arts Council seeks artists to provide artwork for one new roundabout.
Southlake has 5 existing roundabouts with commissioned art installed. Images of current art can be
found on pg. 3-4.
The artwork(s) should: Be of the highest quality; Create interest for the community; Enrich the quality
of life and visual environment for all residents and visitors of the city; Be visually appealing from all
sides; Reflect the mission and values of the City of Southlake; Compliment the current collection; and
be appropriate to the identified location, durable, and low maintenance.
The Southlake Arts Council is specifically interested in proposals that will highlight the history of the
proposed artwork location. Historically, it is known as a camp for travelers heading West in covered
wagons. The location is near Bunker Hill, which settlers used as a lookout point, and near Blossom
Prairie. The area was known to have plenty of wood, game, and spring water. After the travelers
rested, the wagons would line up single file and head west, traveling along a route that would later
become Texas 114. In the more recent past, the area has been known for the Milner Award winning
cutting horse farm and Ride with Pride. Interested applicants should review the City of Southlake
urban design elements that reside on the City of Southlake website for further information.
Project Budget is approximately $90,000 for the artwork and base.
3B - 3
City of Southlake Call to Artists: Roundabout Project
Page 2 of 4
ESTIMATED PROJECT TIMELINE
January 19, 2018 Application Deadline
January 23, 2018 Application Review/Selection of Finalists
January 24, 2018 Notification to Finalists
March 2018 Presentation of Proposals by Finalists
April 2018 City Council review and final selection
April 2018 Execution of Contract with Artist
The City of Southlake reserves the right to adjust this estimated timeline as necessary.
APPLICATION PROCESS
This is a Request for Qualifications (RFQ) only.
Artists must submit the following on a DVD/CD via mail or hand-delivery to the City of Southlake City
Secretary’s Office, 1400 Main Street, Suite 270, Southlake, TX 76092.
Letter of Interest - Applicants must submit a letter of interest indicating the project(s) for
which they are applying and an artist statement.
Resume – Limited to three pages or less utilizing a font size of 10 or greater (must include
name, address, phone, e-mail and website)
Images of Completed Artwork – Must be submitted in a Microsoft PowerPoint
presentation with no more than twenty-five (25) images of completed works (one image per
slide). The first slide should include the artist name and contact information. Each image
must include a title.
Description of Completed Artwork for Review – Must be submitted in a Microsoft Word
document to include the title, date, media, size (HxWxD), commission cost/purchase price,
and a brief description of the artwork corresponding to the images submitted in the
PowerPoint presentation.
ARTIST SELECTION PROCESS
The Southlake Arts Council and City Council will select one artist to commission the artwork.
Criteria for selection includes: artistic merit as evidenced by the submitted materials; the applicant’s
professional qualifications; proven ability to perform well on similar projects; and demonstrated ability
to work with government agencies, boards, committees, architects, engineers, and other groups for
the successful completion of similar art projects.
Artists chosen as finalists will be provided with a $1500 stipend to complete their final concept. A
maquette of the concept must be provided prior to City Council review.
HELPFUL WEBSITE LINKS
City of Southlake: http://www.cityofsouthlake.com
Southlake Public Art Collection: http://www.cityofsouthlake.com/index.aspx?NID=786
Southlake Urban Design Plan: http://www.cityofsouthlake.com/index.aspx?NID=876
3B - 4
City of Southlake Call to Artists: Roundabout Project
Page 3 of 4
On the Count of Three
By: Jane DeDecker
Location: White Chapel & Continental
Lessons We Have Learned
By: Jane DeDecker
Location:White Chapel & Dove
Morning
By: Darrell Davis
Location: Carroll & Dove
Taking Flight
By: Seth Vandable
Location: Brumlow & Continental
Roundabout Art in Southlake, Texas
FOR ADDITIONAL INFORMATION, PLEASE CONTACT:
Cassie Tucker, Assistant to the Director of Community Services
(817) 748-8036 or ctucker@ci.southlake.tx.us
CURRENT COLLECTION OF ROUNDABOUT ART:
3B - 5
City of Southlake Call to Artists: Roundabout Project
Page 4 of 4
Location for proposed artwork: White Chapel & Highland
https://www.google.com/maps/@32.9560878,-97.1510436,413m/data=!3m1!1e3
Flying Together
By Dream Big Sculpture
Location: Sam School & Peytonville
3B - 6
1 Leslie Bartlett a a a a a a 0 a a 0 a a 100%15.25 2017 74%
2 Mini Tran n r a 50%1.5
3 Jesika Cook a r a a a r 0 a a 0 a a 80%12.25
4 Terri Messing a r a a r r 0 r a 0 a a 70%8.25
5 Heather Engelhardt a r 50%2.25
6 Miriam Murray a a a a a a 0 a a 0 a r 90%13.75
7 Tamara McMillan a a a a a a 0 a a 0 a a 100%15.25
Alt 1 Simon Rurka n a r
2 Merlene Ingraham r a r a a r 0 a a n 63%8
5 Devika Seth r r r r r r 0 r r 0 0%0
Alt 1 Kelly Trager a a a a a a 0 a n n 100%11.5
75%63%75%86%75%50%0 75%86%0 86%71%a In attendance
Total Hrs Per Month 0.75 1 0.75 1.5 2 2 0 2 1.5 0 2.25 1.5 15.25 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
12/12/178/1/17 9/26/17 10/24/17 11/14/17
Southlake Arts Council Attendance Report
Place Name 1/24/17 2/28/17 3/28/17 4/25/17 5/23/17 6/27/17 7/25/17 Individual
Attendance Rate
Hrs To
Date
Packet Insert - Southlake Arts Council Attendance Report