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2018-01-16 SPDC PacketCity of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M January 11, 2018 TO: Southlake Parks Development Corporation FROM: Chris Tribble, Director of Community Services SUBJECT: Agenda Item Comments for the Southlake Parks Development Corporation Meeting – Tuesday, January 16, 2018 ________________________________________________________________ Please note: The regular meeting will begin at 4:30 p.m. in the Council Chambers. 1. Agenda Item No. 2A. Consent: Approval of the minutes from the December 19, 2017 meeting – Please make any corrections to the minutes part of the motion for consideration. 2. Agenda Item No. 3. Public Forum: Public Forum is the public's opportunity to address SPDC about non-agenda items. During Public Forum, SPDC will not discuss or take action on any item brought up at this time. 3. Agenda Item No. 4A. Consider: Exercising the City’s option to award the alternate for enclosed tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount not to exceed $2,321,800 - The purpose of this item is to obtain the SPDC’S approval to exercise the City’s option to award the alternate for enclosed tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount not to exceed $2,321,800. As per the direction received during the August 4, 2016 Joint City Council, SPDC and Parks & Recreation Board meeting, alternate pricing for enclosed courts was included within the solicitation of the Construction Manager at - Risk (CMAR) contract for the project. In addition, discussion with both SPDC and City Council at the time of approval of the CMAR’s Guaranteed Maximum Price (GMP) Amendment on January 17, 2017, included future consideration for the City to exercise its option to include the enclosed tennis courts and increase the GMP in the coming months. Funding in the amount of $8,902,000 is approved within the FY 2018 SPDC CIP for the Bicentennial Park Phase 3 Improvements which includes these improvements to the Southlake Tennis Center. The current approved GMP in place with Haydon Building Corporation for improvements to Bicentennial Park Phase 3 – Southlake Tennis Center was awarded in the amount of $4,230,520. By exercising the City’s option to include the alternate for enclosed courts, the GMP will be increased to $6,552,320. Southlake Parks Development Corporation Meeting Date – January 16, 2018 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 4. Agenda Item No. 5A. Discussion: Sales Tax Report – The Sales Tax report is included in your packet. Chief Financial Officer Jackson is available if you have any questions. 5. Agenda Item No. 5B. Discussion: SPDC Attendance Report – Please let staff know if you have any questions regarding the attendance record. As always, we appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 748-8021. CST STAFF CONTACT INFORMATION: Chris Tribble, Director of Community Services (817) 748-8021 Sharen Jackson, Chief Financial Officer, (817) 748-8042 Southlake Parks Development Corporation Meeting Minutes – December 19, 2017 Page 1 of 4 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES DECEMBER 19, 2017 LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas MEMBERS PRESENT: President Randy Williamson, Vice President John Huffman, Secretary Sherry Berman, and members, Tamara McMillan, Shawn McCaskill, and Shahid Shafi MEMBERS ABSENT: Tina Wasswerman STAFF PRESENT: Chief Financial Officer Sharen Jackson, Director of Community Services Chris Tribble, Deputy City Secretary Amy Shelley REGULAR AGENDA: 1. CALL TO ORDER President Randy Williamson called the meeting to order at 4:33pm. 2. CONSENT 2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 7, 2017 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING APPROVED A motion was made to approve the minutes from the November 7, 2017 Southlake Parks Development Corporation meeting. Motion: Huffman Second: Berman Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson Approved: 6-0 2B. APPROVAL OF THE MINUTES FROM THE DECEMBER 11, 2017 JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, PARKS AND RECREATION BOARD, AND PLANNING AND ZONING COMMISSION MEETING APPROVED A motion was made to approve the minutes from the December 11, 2017 Joint City Council, Southlake Parks Development Corporation, Parks and Recreation Board, and Planning and Zoning Commission meeting. 2A - 1 Southlake Parks Development Corporation Meeting Minutes – November 7, 2017 Page 2 of 4 Motion: Huffman Second: Berman Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson Approved: 6-0 3. PUBLIC FORUM President Randy Williamson opened the public forum. There being no one wishing to speak, President Randy Williamson closed the public forum. 4. CONSIDER 4A. Recommendation on contract with bkm Total Office of Texas for furniture for Southlake Tennis Center Director of Community Services Chris Tribble presented Item 4A and answered questions from the Board, specifically about cost and usage. APPROVED A motion was made to approve the contract with bkm Total Office of Texas for furniture for the Southlake Tennis Center. Motion: Huffman Second: Berman Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson Approved: 6-0 4B. Recommendation on purchase of playground equipment for Bob Jones Park from Play & Park Structures in an amount not to exceed $264,526 Director of Community Services Chris Tribble presented Item 4B and answered questions from the Board, specifically about total cost and budget funding sources. APPROVED A motion was made to approve the purchase of playground equipment for Bob Jones Park from Play & Park Structures in an amount not to exceed $264,526. Motion: Huffman Second: Berman Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson Approved: 6-0 5. DISCUSSION 2A - 2 Southlake Parks Development Corporation Meeting Minutes – November 7, 2017 Page 3 of 4 5A. SALES TAX REPORT Chief Financial Officer Sharen Jackson provided an overview of the sales tax report, and no action was required. 5B. SPDC ATTENDANCE REPORT No discussion; no action required. 6. ADJOURNMENT Meeting was adjourned by President Randy Williamson at 4:50pm. 2A - 3 Southlake Parks Development Corporation Meeting Minutes – November 7, 2017 Page 4 of 4 MINUTES APPROVED ON THIS, THE ______ DAY OF _______________, 20____. ___________________________________________ Randy Williamson, President Southlake Parks Development Corporation ATTEST: ___________________________________________ Amy Shelley, Deputy City Secretary Southlake Parks Development Corporation Liaison 2A - 4 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M January 11, 2018 To: Southlake Parks Development Corporation From: Chris Tribble, Director of Community Services Subject: Exercising the City’s option to award the alternate for enclosed tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount not to exceed $2,321,800 Action Requested: SPDC approval to exercise the City’s option to award the alternate for enclosed tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount not to exceed $2,321,800 Background Information: The contract for Construction Manager at-Risk services for construction of the Bicentennial Park Phase 3 – Southlake Tennis Center was awarded to Haydon Building Corp (HBC) by the City Council on November 1, 2016, followed by approval of the Guaranteed Maximum Price (GMP) Amendment to the contract in the amount of $4,230,520 on January 17, 2017. As per the direction received during the August 4, 2016 Joint City Council, Southlake Parks Development Corporation (SPDC) and Parks & Recreation Board meeting, alternate pricing for enclosed courts was included within the solicitation of the Construction Manager at-Risk contract for the project. In addition, discussion with both SPDC and City Council at the time of approval of the GMP Amendment on January 17, 2017, included future consideration for the City to exercise its option to include the enclosed tennis courts and increase the GMP in the coming months. If approved, HBC anticipates completion of the enclosed courts scope in late 2018. 4A - 1 Shana Yelverton, City Manager City Council Meeting Date – January 16, 2018 Page 2 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Financial Considerations: Funding in the amount of $8,902,000 is approved within the FY 2018 SPDC CIP for the Bicentennial Park Phase 3 Improvements which includes these improvements to the Southlake Tennis Center. The current approved Guaranteed Maximum Price in place with Haydon Building Corporation for improvements to Bicentennial Park Phase 3 – Southlake Tennis Center was awarded in the amount of $4,230,520. By exercising the City’s option to include the alternate for enclosed courts, the GMP will be increased to $6,552,320. Strategic Link: This item is linked to the City’s Strategy Map related to the focus area of Quality Development and Infrastructure and meets the corporate objectives to Provide attractive and unique spaces for enjoyment of personal interests and Invest to provide and maintain high quality public assets. It also addresses the City’s Critical Business Outcomes CB05 to Improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations. Citizen Input/ Board Review:  Park Board approved (5-0) Site Plan for the enclosed courts August 14, 2017  SPIN Forum discussion August 22, 2017  P&Z approved (5-1) Site Plan and masonry variances for enclosed courts September 7, 2017  City Council approved (6-0) Site Plan with masonry variances for enclosed courts September 19, 2017  SPDC & City Council consideration January 16, 2018 Legal Review: The CMAR Contract and GMP Amendment with HBC were previously reviewed by the City Attorney. Alternatives: Alternatives include:  Exercise option to award alternate for enclosed courts  Decision not to exercise option to award alternate for enclosed courts Supporting Documents: Notice to Proceed letter on Alternate for Enclosed Tennis Courts 4A - 2 Shana Yelverton, City Manager City Council Meeting Date – January 16, 2018 Page 3 of 3 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Staff Recommendation: SPDC approval to exercise the City’s option to award the alternate for enclosed tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount not to exceed $2,321,800 4A - 3 4A - 4 Southlake Tennis Center - Indoor Courts GMP Estimate Cost Breakdown 10-Jan-18 Site Building Current Total 1000 Allowances 0 161,470 161,470 1000 General Requirements 0 0 0 1000 CMAR Fee + Cost Proposal 0 326,851 326,851 1202 Engr Staking 0 6,200 6,200 1203 Engr Testing 0 0 0 2110 Demolition 0 10,600 10,600 2200 Earthwork 0 14,372 14,372 2400 Piped Utilities 0 29,848 29,848 2420 Drain Structures 0 15,000 15,000 2500 Engineered Site Concrete 0 10,313 10,313 2600 Misc Site Construction 0 12,800 12,800 2700 Site Furnishings 0 0 0 2800 Landscaping 0 0 0 2800 Termite Pretreatment 0 0 0 3300 Concrete 0 343,160 343,160 3800 Floor Sealer 0 0 0 4200 Masonry 0 31,152 31,152 4300 Pavers 0 0 0 5100 Struct & Misc Steel 0 0 0 6100 Rough Carpentry 0 0 0 6200 Trim Carpentry 0 1,200 1,200 6400 Cabinetry 0 0 0 7100 Fireproofing 0 0 0 7200 Insulation 0 0 0 7500 Roofing 0 0 0 7600 Metal Panels And Flashings 0 0 0 7700 Roofing Specialties 0 0 0 7900 Caulking & Waterproofing 0 2,644 2,644 8000 Doors 0 11,300 11,300 8800 Windows & Glazing 0 8,000 8,000 9100 Drywall & Stud Framing 0 0 0 9200 EIFS/Stucco 0 0 0 9300 Ceramic Tile 0 0 0 9500 Acoustic 0 0 0 9680 Floor Covering 0 0 0 9800 Final Clean 0 3,250 3,250 9900 Painting 0 800 800 10000 Misc Specialties 0 2,650 2,650 10800 Toilet Part/Access 0 0 0 11000 Equipment 0 0 0 12000 Furnishings/Window Coverings 0 0 0 13000 Special Construction 0 473,668 473,668 14000 Conveyances 0 0 0 15400 Plumbing 0 23,061 23,061 15500 Fire Protection 0 37,058 37,058 15800 HVAC 0 268,096 268,096 16100 Building Electrical 0 266,118 266,118 16050 Site Electrical 0 23,550 23,550 CMAR's Preconstruction Contingency 4.0%0 83,326 83,326 CMAR's Construction Contingency 1.0%0 20,832 20,832 Owner Contingency*115,000 115,000#REF! 60000 Subtotal 0 2,302,318 2,302,318 Fee adjusment 0 12,026 12,026 Insurance adjustment 0 7,434 7,434 TOTAL CONST COST 0 2,321,778 2,321,778 *For the Owners sole use as directed in writing. This contingency excludes all fees and insurance costs; is not burdened elsewhere; and is a new contingency not referenced elsewhere in the contract documents. GMP Attachment A - Indoor Courts Guaranteed Maxium Price 4A - 5 1 Covered Tennis Design Criteria Document Title: DESIGN CRITERIA Date Created: February 10, 2017 Project: Southlake Covered Tennis Courts Date Revised: August 01, 2017 1. CIVIL AND SITE CRITERIA 1.1. Refer to owner provided Geotechnical Report and Site Survey for information related to existing conditions. 1.2. Water Service · A 6” fire water main will be installed to service the proposed sprinkler system in the building. The new fire main will tap into an existing water main located on the adjacent commercial property on the east side of the tennis courts. It is assumed that the existing water main is located within a utility easement. · The existing drinking water fountain located at the northwest corner of the building will be relocated to be on the outside of the proposed fence on the north side of the building. Drain will connect to nearby storm sewer. 1.3. Gas Service · Assume a new gas meter with 2psi outlet pressure for service to gas heating mechanical equipment. Include a gas PRV and shutoff valve at the connection to each mechanical unit. 1.4. Electric Service · A new electrical service will be required including a pad-mounted transformer. Transformer to be positioned on site to meet utility company clearances and access requirements. City recommends locating along the utility easement at the east side of the property. 1.5. Communications/Data · Building will need to provide WIFI access. Three wireless access points(WAPS) to be provided. · Run conduit from Tennis Center Building (Phase 3A) to Covered Courts (Phase 3B) so that fiber can be installed later. · Telecommunications rack to be located at south-west corner of building with wire mesh enclosure to secure and protect rack. 1.6. Site and Roof Drainage · Site drainage will surface drain to existing grate inlets located on the south and north sides of the building. Roof drains from the building will be connected underground to the existing storm rain on the north side and south side of the building. · Provide 4” storm drain connections for landscape bed drains. Existing inlet size and location to be adjusted as needed. 2. SITE PLANNING AND LANDSCAPING CRITERIA 2.1. Access and Walks · New sidewalks will be constructed on the west side, east side and south side of the building for access to building main entrance and egress from all exits. The new sidewalks will tie to the existing sidewalks. · A section of the existing sidewalk on the south side of the building will be removed to accommodate the new mechanical yard. · Provide sleeves underneath sidewalks as needed for irrigation, data, security and other utilities. 2.2. Architectural Site Wall · Provide a 6ft. tall split face integral color CMU screen wall around mechanical equipment. 4A - 6 2 Covered Tennis Design Criteria Provide 8ft. wide ornamental gate for maintenance access to mechanical equipment. · Wall height to be dictated by equipment height, acoustics, and ordinance requirements. Gate height to match wall height. 2.3. Building Signage · Building identification signage is not required. Provide site directional and operational signage as required by owner. Provide room signage as required by code. 2.4. Parking and Drives · Existing parking counts to remain as is. No additional parking is anticipated. · If modification or relocation of ADA parking is needed, it shall comply with TAS standards. 2.5. Security, Gates and Fencing · Existing fencing around tennis courts to be demolished. Portions of existing perimeter fencing will need to be demolished to accommodate building structure and new perimeter fencing layout. · New chain link fencing will be constructed along the east side and north side of the building. The new fence will tie to the existing chain-link fence. New fencing will match existing perimeter fencing. · New double swing gate will be installed at the northeast corner of the site. · Access from the east parking lot to the 3 northeast public courts will remain. 2.6. Trash Enclosure · Not required. Trash will be removed to remote location. 2.7. Site Furnishings · Benches and Trash receptacles may be required. Owner to determine desired quantities and locations. · Concrete pads to be provide where needed. 2.8. Plantings and Irrigation · Tie-off existing irrigation impacted by building. Existing irrigation system to remain operational. New planting and irrigation in the future by City of Southlake. · Provide irrigation sleeves underneath new sidewalks. 3. FOUNDATION AND SLAB ON GRADE CRITERIA 3.1. Protection of Existing Tennis Courts · Assume the existing courts will remain in place, but will be required to be resurfaced. Existing court post tension slab areas shall be protected from damage during construction and pier drilling. 3.2. Drilled Piers · Piers required for the new tensile fabric structure shall be designed in accordance with the geotechnical report prepared for the facility by Fugro, dated September 2016 and the subsequent Fugro addendum letter dated May 3, 2017. · Piers shall not extend deeper than the deepest test boring less 5'-0", unless specifically authorized by the Owner’s geotechnical engineer. Owner’s preference is for the bottom of the pier to be above the water table. · The pier drilling process will be in close proximity to existing post tensioned courts and shall be executed such that the existing courts are not damaged. 4A - 7 3 Covered Tennis Design Criteria · Reference ACI 336.1 - Specifications for the Construction of Drilled Piers. · Drilled concrete piers to be bid with add alternates for casings and/or wet concrete placement. Bidders shall provide unit pricing for deeper or shallower drilled piers. Unit prices to include labor, materials, tools, equipment, and incidentals required for excavation, trimming, shoring, casings, dewatering, reinforcement, concrete fill, testing and inspecting, and other items for complete drilled-pier installation. 3.3. Grade Beams · Grade beams that may be required for the new tensile fabric structure shall comply with the recommendations in the geotechnical report prepared for the facility by Fugro, dated September 2016. · Grade beams shall be designed and constructed in accordance with the ACI 318-08 Code. 3.4. Infill Slabs · Provide infill slab between existing court perimeter and new court structure. Design of slab to be in accordance with geotechnical report. 4. COVERED TENNIS COURTS PROGRAMMING CRITERIA 4.1. Design Criteria is based on the following Code & Occupancy Classifications: · Adopted Code: 2015 IBC · Occupancy Classification per 303.4: A-3 Assembly · Type of Construction Per 601: Type II-B · Maximum Allowable Building Height per 504.3: 75’-Sprinklered · Allowable Building Area: 45,125 SF · Actual Building Area: 15,725 SF · Automatic Fire Sprinkler System is required per 903.2.1.3 · Fire Alarm required per 907.2.1 · Occupancy per 1004.1.2: o Typical Occupancy / Plumbing Fixture Load: 46 Occupants 2 courts with 4 participants and 19 spectators each o Egress Sizing for Large Events: 1,049 Occupants with a 15 net occupant load factor · Means of Egress Sizing per 1005: 158” required for 1,049 Occupants o Egress capacity will be provided for Large Events · Plumbing fixtures for occupants in the covered courts structure will be located in the Tennis Center Building as it is part of the larger Tennis Center Complex. o Restrooms for the typical occupant load of 46 occupants will be provided in the Tennis Center Building. Per 2902.3.2 the travel distance to these facilities from the covered court structure will not exceed a distance of 500ft. o If the Covered Courts Structure hosts an event in which more than 46 occupants will be present, temporary restroom facilities will need to be provided by Owner. o The Tennis Center Building fixture counts have been sized for 118 occupants inside the building and 226 occupants throughout the Tennis Center Complex. Of the 226 occupants throughout the Tennis Center Complex, (46) occupants were allocated to the two courts that are proposed to be covered as a part of this project. Reference previous coded analysis completed for the Tennis Center Building. · A vestibule will be provided at the main entrance to accommodate energy code requirements. 4A - 8 4 Covered Tennis Design Criteria 4.2. Horizontal Clearances · Inside clear space should enclose the existing tennis courts as closely as possible pending foundation clearance criteria. · Provide entry access to either court with-out disrupting play. 4.3. Vertical Clearances · Clear interior ridge height will be 38’-0”, base line height shall be 21’-0”, 18’-0” clear between courts (lighting location) and interior back wall height clearance will be 18’-0” on the inside. Areas above court play area to be uncluttered. 4.4. Nets, Backdrop and Curtains · Provide 10’ tall transparent mesh / net divider curtains between courts. Two piece that may be drawn to ends or to the center. · Provide 10’ tall backdrop at back of court line in contrasting dark green color or black. Finalize color with owner. · Provide removable tennis net posts and nets, officials equipment, and related fixed tennis equipment as required by owner. 4.5. Furniture and Fixtures · Owner to determine desired furnishings. (3) WAPS to be provided. 4.6. Tennis Court Resurfacing · Remove existing court finish and shot blast court areas for installation of new court finish. Provide contrasting colors for play and side court areas. Accommodate drainage to perimeter for cleaning. Assume existing slope of courts to remain. 5. ENCLOSURE CRITERIA 5.1. Fabric Structure on Rigid Steel Frame · Exterior walls and roof of the covered court structure and associated vestibule are to be constructed of a primed rigid steel frame structure with tensioned PVC fabric. PVC fabric to be installed at both the exterior and interior of the rigid steel frame structure. PVC fabric shall have an expected lifespan of 20-30 years. Rigid steel frame and bracing system shall be engineered to support all ceiling suspended lighting, mechanical ductwork, and divider curtains. Structure to have 36” overhangs to support roof gutters and downspouts. Provide insulation at roof and exterior walls as needed to meet adopted energy code. 5.2. Exterior Color · Provide two exterior fabric colors selected from standard color selections available. Colors to be similar to approved entitlement elevation renderings. 5.3. Interior Finish Material · Interior PVC fabric to be white, highly reflective material without sags or ripples, controls condensation to galvanized structural steel members, resists puncture, and provides a ventilated air space. Building rigid steel frame shall not be exposed from the interior of the building. 5.4. Gutters and Downspouts · Material and size to accommodate anticipated rain flows. · downspouts shall connect to storm sewer system and shall have cast iron boots. 5.5. Ice Fall Protection · Provide ice breaker detail on eaves to minimize impact below. 4A - 9 5 Covered Tennis Design Criteria 5.6. Doors and Windows · Provide (2) 6’Wx7’H paired aluminum doors with full glass lites at building vestibule. Provide (1) 6’Wx7’H paired hollow metal flush doors and (2) 8’W x 8’H paired hollow metal flush service doors. All doors to have panic hardware and illuminated exit signs. No windows to be provided. · Egress only door will be secure from exterior entry. · Observation window at vestibule may be desired. Confirm with owner. 6. MECHANICAL CRITERIA 6.1. Environment Criteria · Building temperature shall range between 45 to 60 degrees during winter and 20 to 25 degrees below the outdoor temperature during summer, 55% to 60% humidity, an HVAC system capable of changing the air within the building 1.5 to 2.0 times per hour at low noise levels (<15 dB) and without creating a draft on players. · Note: Noise radiated from mechanical units through fabric building walls will be much louder than 15dB. Units typically operate around 90-100dB and fabric walls will do little to attenuate. Suspect a full CMU enclosure or acoustical screen wall enclosure will be required around units, to reach a reduction level close to 15dB. If this is a required maximum noise level inside the building; suggest that the design require an acoustical consultant to confirm it will be met. · Ventilation for playing surfaces shall be provided at 0.3 CFM / SF or 4,600 CFM. · Provide Add. Alternate for cooling system to provide 30-35 degrees below outside air temperature. 6.2. HVAC System · Equipment to be two grade mounted packaged rooftop units with integral direct expansion cooling and gas heating, Trane YC or equal. Units to include a 100% outdoor air economizer with powered relief fan, CO2 demand ventilation control, supply and relief fan variable frequency drives and integral controller running a single zone variable air volume sequence. · Each unit to include a horizontal return ducted to a side wall intake louver low on the wall. (1) supply air duct shall be connected to each unit and routed as close as possible to pedestrian alley at back of courts and as high as possible to roof structure. · The supply and return ducts shall also include sound attenuators installed between the units and exterior wall penetrations. · Each unit shall also be provided with a return air smoke detector for code required safety shutdown. Typically, smoke detectors are EC provided, MC mounted and EC wired. · High volume low speed (HVLS) fans shall also be included for mechanical system. Assume (2) fans per court, with user allowed control for fan operation based on individual player's preferences. Fans shall be manufactured by Big Ass fans, Entrematic, Kelly or Macroaire. Coordinate fan mounting with enclosure structure. 6.3. Mechanical Equipment Location · System to include ground mounted equipment located on rear and close to service drive. · Locate RTU’s at grade, and along the south building facade. · Final design shall be reviewed with local ordinances to verify compliance of the location with the property line and any required setbacks. · Final unit selections to be coordinated with available site clearances. Insure sufficient space is provided in the mechanical yard for the unit and minimum service clearances. 6.4. Screening of Equipment 4A - 10 6 Covered Tennis Design Criteria · Assume screen wall to be approved by the City of Southlake around all sides of equipment including mechanical, electrical, and gas service entrances. Provide lockable service gate. · We recommend a CMU screen wall around the RTU’s to mitigate noise. Alternatively, a pre- manufactured sound attenuating wall shall be considered. Final solution to be designed to ensure calculated sound at the building property line will be at or below local city ordinance levels. One possible manufacturer of an acoustical screen wall that we have seen used previously is Sound Control Technologies. · Screen wall height on three sides to be coordinated to be no taller than the top of the mechanical equipment. 7. FIRE PROTECTION CRITERIA 7.1. Fire Sprinkler System 7.2. Water Service Location / Enclosure · Assume a new 6" fire service shall be provided for the enclosure. · Provide new service from water main and provide fire entry double check backflow at south- east corner of building enclosure. Provide wire mesh partitions around fire riser for protection and security. · Coordinate location & installation with AHJ. 7.3. Fire Alarm · The fire alarm system shall be a completely new, fully addressable, voice evacuation type, fire alarm system per NFPA requirements as well as the City of Southlake. The system initiation devices shall include pull stations at the fire alarm control panel; duct detection per the requirement of the applicable mechanical codes; smoke / thermal detection at the fire alarm panel, and flow and tamper switches monitored by a central fire alarm panel. Notification devices shall include speakers and strobes and shall be located per NFPA 72 and the Americans with Disabilities Act. 8. PLUMBING CRITERIA 8.1. Add freeze proof wall hydrant in mechanical yard for maintenance. 9. ELECTRICAL AND LIGHTING CRITERIA 9.1. Tennis Light Level Requirement 10. The interior lighting system shall provide a maintained average illumination of 100 foot-candles with a maximum uniformity ratio of 2.5 to 1, measured at 36-inches above court level, within the USTA defined playing area. Indirect lighting is preferred in this area. 11. The interior lighting systems shall utilize LED type direct/indirect luminaires. 12. Assume tensile fabric white interior ceiling finish and black interior wall finish. No acoustic interior wall/ceiling finishes required. 12.1. Special Lighting Levels for Multi Use · The Owner has confirmed that interior court areas will be utilized for the sole purpose of the sport of tennis. There are no other intended uses for this facility, and no multi-level lighting is required. 12.2. Lighting Types · Provide indirect lighting sources for purpose of uniform, glare-free lighting. Luminaire source should be LED type for energy conservation, controllability, and lamp life. 4A - 11 7 Covered Tennis Design Criteria 12.3. Lighting Controls · Provide automatic relay panel type lighting control system. Lighting controls should allow for automatic timed on/off, as well as local manual on/off via digital switches to allow users to override the programmed timed operation for a duration of 2 hours. The Owner has confirmed that multiple lighting levels will not be required. The interior lighting shall be either all on or all off. · The exterior building mounted lighting shall be controlled by the relay control panel for automatic timed on at dusk / off at 1-hr after close. · Lighting control system shall include a network cabling connection to the Phase 3A facility’s LAN location for tie-in with Phase 3A lighting control system. · Lighting control panels to be located at south interior wall of enclosure adjacent to entry doors. · Lighting control system to comply with energy code requirements. 12.4. Egress Lighting · Interior egress lighting shall be provided by emergency egress "frog-eye" type luminaires with integral battery located at the perimeter of the interior facility. Egress luminaires shall be capable of withstanding the durability requirements of a tennis court facility. 12.5. Exterior Lighting · Exterior lighting scope of work shall include demolition of existing court lights east of the covered court structure. Courts lights to the west will remain in use to serve the adjacent tennis court. Reconfigure/relocate west lights as needed to main appropriate levels of lighting. · It is anticipated that the ambient light present from the adjacent remaining tennis court lighting systems will be sufficient for the pedestrian walk-way areas. · Exterior egress lighting with emergency battery backup shall be provided at each egress doorway from the facility. Exterior light fixtures to be selected and located to meet egress foot- candle requirements. 12.6. Power Needs · General purpose power receptacles shall be provided around the perimeter of the facility via standard duplex NEMA 5-20 convenience receptacles. · Location of convenience receptacles shall be coordinated with court layout to facilitate connection of tennis ball service machines and ground mounted personnel fans. It is anticipated that the fans will be located at each of the corners of the facility. · Electrical panels to be located at south interior wall of enclosure. 12.7. Maintenance Power · Owner shall confirm what type on non-convenience maintenance power systems would be required. · Provide standard convenience power receptacles in mechanical yard and around exterior of building. 13. SECURITY AND SURVEILLANCE CRITERIA 13.1. Camera & Surveillance · Three security cameras will be required at building, and they will consist of (2) cameras at interior of building and (1) at the exterior on east of the building. The interior cameras shall be located at opposing ends of facility and shall be capable of withstanding the durability requirements of a tennis court environment. The facilities cameras shall tie into the Phase 3A security camera digital recording system. 4A - 12 8 Covered Tennis Design Criteria 13.2. Access Control · Owner has confirmed that no electronic access control system will be required. 13.3. Security Motion Detectors Etc. · Owner has confirmed that no intrusion detection devices, such as door monitoring/occupancy sensing/glass break/etc., will be required. · Low voltage conduits should be run to each door for future motion detectors. 14. SOUND SYSTEM CRITERIA 14.1. Acoustic Considerations · Noise should be avoided as far as possible. Empty tennis hall should not generate reverberation for longer than 3 seconds at frequencies greater than 500 Hz. 14.2. Sound System · The Owner has confirmed that a dedicated sound system will not be required. The Owner will provide a portable sound system should such a system be required. 4A - 13 SHEET LISTCONTACT LIST VICINITY MAP OWNER: CITY OF SOUTHLAKE 1400 MAIN STREET SUITE 210 SOUTHLAKE, TX 76092 817.748.8311 ARCHITECT: BARKER RINKER SEACAT ARCHITECTURE 3457 RINGSBY COURT, SUITE 200 DENVER, CO 80216 303.455.1366 CIVIL: AIM ENGINEERING 2004 BEDFORD ROAD, SUITE 200 BEDFORD, TX 76021 817.715.1287 Chris Tribble ctribble@ci.southlake.tx.us Kate Meacham kmeacham@ci.southlake.tx.us Ryan McGrail rmcgrail@ci.southlake.tx.us Peter Kao pkao@ci.southlake.tx.us Frank Buono, Principal in Charge frankbuono@brsarch.com Kevin Armstrong, Project Manager kevinarmstrong@brsarch.com Amanda Spear, Designer amandaspear@brsarch.com Jose Soto, P.E. js@aimengllc.com 8/ 1 7 / 2 0 1 7 1 0 : 2 9 : 4 6 A M C: \ R e v i t _ L o c a l \ 2 0 1 7 \ S C T C _ C e n t r a l M o d e l _ a m a n d a s p e a r @ b r s a r c h . c o m . r v t Southlake Covered Tennis Courts 450 W. Southlake Blvd. S o u t h l a k e C o v e r e d T e n n i s C o u r t s - 2 0 1 3 .0 3 7 .0 3 0 8 .2 1 .1 7 - S i t e P l a n S u b m i t t a l CIVIL C-2.0 SITE PLAN C-4.0 UTILITY & GRADING PLAN ARCHITECTURAL A1 EXTERIOR ELEVATIONS A2 BUILDING CODE ANALYSIS PROJECT LOCATION CASE NO. :ZA17-059 4A - 14 4 A - 1 5 4 A - 1 6 brsarch.com Drawn By: Checked By: Project Number: Sheet title: Issue: Date: 2016 Barker Rinker Seacat Architecture Revisions: ©8/ 1 7 / 2 0 1 7 1 0 : 2 9 : 4 7 A M C: \ R e v i t _ L o c a l \ 2 0 1 7 \ S C T C _ C e n t r a l M o d e l _ a m a n d a s p e a r @ b r s a r c h . c o m . r v t A1 EXTERIOR ELEVATIONS A.S. A.S. 2013.037.03 Site Plan Submittal 08.21.17 So u t h l a k e C o v e r e d T e n n i s C o u r t s 45 0 W . S o u t h l a k e B l v d . Rev.Date: CASE NO. :ZA17-059 28'-8" PVC TENSILE FABRIC - COLOR B. PVC TENSILE FABRIC - COLOR A. 8'H CHAINLINK FENCING HOLLOW METAL DOOR EAST ELEVATION SCALE:1/16=1’-0” WEST ELEVATION SCALE:1/16=1’-0” SOUTH ELEVATION SCALE:1/16=1’-0” NORTH ELEVATION SCALE:1/16=1’-0” T.O. RIDGE 41'-6"T.O. RIDGE 41'-6" T.O. RIDGE 41'-6"T.O. RIDGE 41'-6" T.O. EAVE 18'-10" BUILDING HEIGHT 30'-2" PVC TENSILE FABRIC - COLOR A PVC TENSILE FABRIC - COLOR B 10'H EXISTING CHAINLINK FENCING W/ BLACK WINDSCREEN T.O. EAVE 18'-10" 6'H CMU SCREEN WALL EXPOSED MECH. DUCTS PAINTED TO MATCH FABRIC. 6'H CMU MECH. SCREEN WALL. 8'H CHAINLINK FENCING. HOLLOW METAL GATE. ALUMINUM DOORS W/ FULL GLASS LITES T.O. EAVE 18'-10" 10'H EXISTING CHAINLINK FENCING W/ BLACK WINDSCREEN PVC TENSILE FABRIC - COLOR A PVC TENSILE FABRIC - COLOR B 8'H CHAINLINK FENCHING HOLLOW METAL DOORS T.O. EAVE 18'-10" BUILDING HEIGHT 30'-2" PVC TENSILE FABRIC - COLOR A PVC TENSILE FABRIC - COLOR B 8'H CHAINLINK FENCINGEXPOSED MECH. DUCTS, PAINTED TO MATCH FABRIC 6'H CMU MECH. SCREEN WALL HOLLOW METAL DOORS 4:12 SLOPE 4:12 SLOPE 4:12 SLOPE4:12 SLOPE 130'16'-8" 130'16'-8" 125' 125'28'-8" 4A - 17 brsarch.com Drawn By: Checked By: Project Number: Sheet title: Issue: Date: 2016 Barker Rinker Seacat Architecture Revisions: ©8/ 1 7 / 2 0 1 7 1 0 : 2 9 : 4 7 A M C: \ R e v i t _ L o c a l \ 2 0 1 7 \ S C T C _ C e n t r a l M o d e l _ a m a n d a s p e a r @ b r s a r c h . c o m . r v t A2 BUILDING CODE ANALYSIS A.S. A.S. 2013.037.03 Site Plan Submittal 08.21.17 So u t h l a k e C o v e r e d T e n n i s C o u r t s 45 0 W . S o u t h l a k e B l v d . Rev.Date: CASE NO. :ZA17-059 OVERALL AERIAL SITE PLAN SCALE:1"=30'-0"N 3 0 ' 3 0 ' 30' TYPE II-B A-4 ASSEMBLY 125' 1 3 0 ' 125' 1 3 0 ' 16,250 SF TRAVEL DISTANCE TO RESTROOMS 30' 467'-2" CODE ANALYSIS ADOPTED CODE: 2015 INTERNATIONAL BUILDING CODE OCCUPANCY CLASSIFICATION PER 303.5 A-4 ASSEMBLY TYPE OF CONSTRUCTION PER 601 TYPE II B MAXIMUM ALLOWABLE BUILDING HEIGHT PER 504.3 75' - SPRINKLERED. MAXIMUM ALLOWABLE BUILDING AREA Aa=At+(NS x If) Aa=ALLOWABLE AREA At=ALLOWABLE AREA FACTOR PER 506.2=38,000 SF NS=9,500SF If=AREA FACTOR INCREASE DUE TO FRONTAGE If=[F/P-.25]W/30 If=[506/506-.25]30/30 If=.75 Aa=38,000+(9,500 x .75) Aa=45,125 SF ALLOWABLE BUILDING AREA:45,125 SF ACTUAL BUILDING AREA:16,250 SF OCCUPANCY PER 1004.4: (2) TENNIS COURTS X 4 PERSONS PER COURT=16 OCCUPANTS (5) BLEACHERS W/ (3) TIERS @ 15'LONG/1.5' PER PERSON= 150 OCCUPANTS 166 TOTAL OCCUPANTS NOTE: BLEACHERS ARE TIP AND ROLL TYPE BLEACHERS AND ARE NOT FIXED. FACILITY SHALL HAVE A MAXIMUM OF 166 OCCUPANTS AT ALL TIMES. MEANS OF EGRESS SIZING 1005: 166 OCCUPANTS*.15"=25" MINIMUM EGRESS WIDTH REQUIRED. PLUMBING FIXTURES: PLUMBING FIXTURES FOR OCCUPANTS IN THE COVERED COURTS STRUCTURE WILL BE LOCATED IN THE TENNIS CENTER BUILDING(REFERENCE PREVIOUS CODE ANALYSIS DONE FOR THE TENNIS CENTER BUILDING). PER 2902.3.2 THE TRAVEL DISTANCE TO THESE FACILITIES WILL NOT EXCEED A DISTANCE OF 500FT. THE TENNIS CENTER BUILDING CURRENTLY ACCOMMODATES PLUMBING FIXTURES FOR: 117 OCCUPANTS WITH M-OCCUPANCY(TENNIS CENTER BUILDING) 180 OCCUPANTS WITH A-5 OCCUPANCY(EXISTING TENNIS COURTS) 166 OCCUPANTS WITH A-4 OCCUPANCY(COVERED TENNIS COURTS) 463 TOTAL OCCUPANTS AUTOMATIC-FIRE SPRINKLER SYSTEM PER 903.2.1.4 THE FIRE AREA EXCEEDS 12,000 SF MEMBRANE: MEMBRANE AND INTERIOR LINER MATERIAL MEET NFPA 701 PER IBC 3102.3.1 4A - 18 Ac t i v i t y I D Ac t i v i t y N a m e O r i g i n a l Du r a t i o n Re m a i n i n g D u r a t i o n St a r t Fi n i s h SO U T H L A K E - I N D O O R T E N N I S C E N T E R - B 1 M A S T E R SO U T H L A K E - I N D O O R T E N N I S C E N T E R - B 1 M A S T E R 33 2 22 6 23 - F e b - 1 7 A 06 - D e c - 1 8 PR O J E C T S U M M A R Y PR O J E C T S U M M A R Y 22 5 16 5 07 - A u g - 1 7 A 06 - D e c - 1 8 M I L E S T O N E S M I L E S T O N E S 22 5 16 5 07 - A u g - 1 7 A 06 - D e c - 1 8 A1 0 1 0 BE G I N P R E C O N P R O C E S S 0 0 07 - A u g - 1 7 A A1 0 0 0 N. T . P . / R E C E I V E C I T Y P E R M I T 0 0 12 - A p r - 1 8 A1 0 2 0 SU B S T A N T I A L C O M P L E T I O N 0 0 19 - N o v - 1 8 A1 0 3 0 CO N T R A C T O R S F I N A L P U N C H L I S T 10 10 20 - N o v - 1 8 05 - D e c - 1 8 A1 0 4 0 CM A R F I N A L C O M P L E T I O N 0 0 06 - D e c - 1 8 06 - D e c - 1 8 ES T I M A T E S / C I T Y A P P R O V A L S / D E S I G N ES T I M A T E S / C I T Y A P P R O V A L S / D E S I G N 16 7 61 23 - F e b - 1 7 A 11 - A p r - 1 8 ES T I M A T E S ES T I M A T E S 47 0 15 - A p r - 1 7 A 23 - O c t - 1 7 A A2 0 0 0 CO N T R O L E S T I M A T E 1 0 0 15 - A p r - 1 7 A 15 - A p r - 1 7 A A5 0 0 0 CO N T R O L E S T I M A T E 2 10 0 07 - A u g - 1 7 A 12 - S e p - 1 7 A A5 0 1 0 SU B C O N T R A C T O R S B I D S D U E 1 0 28 - S e p - 1 7 A 28 - S e p - 1 7 A A2 2 0 0 ha y d o n r e v i e w o f G M P / s u b c o n t r a c t o r b i d s 0 0 29 - S e p - 1 7 A 22 - O c t - 1 7 A A5 0 2 0 GM P T O C I T Y 1 0 23 - O c t - 1 7 A 23 - O c t - 1 7 A CI T Y A P P R O V A L S CI T Y A P P R O V A L S 16 5 61 23 - F e b - 1 7 A 11 - A p r - 1 8 A2 1 0 0 wo r k s h o p # 1 D e s i g n C r i t e r i a 0 0 23 - F e b - 1 7 A 28 - F e b - 1 7 A A2 1 1 0 de s i g n c r i t e r i a R e v 1 0 0 18 - A p r - 1 7 A 01 - A u g - 1 7 A A5 0 6 0 PL A N N I N G D E P A R T M E N T 1 0 21 - A u g - 1 7 A 21 - A u g - 1 7 A A5 0 7 0 SP I N 1 0 22 - A u g - 1 7 A 22 - A u g - 1 7 A A5 0 5 0 P& Z R E V I E W 1 0 07 - S e p - 1 7 A 07 - S e p - 1 7 A A5 1 0 0 CI T Y C O U N C I L G M P A P P R O V A L 1 1 17 - J a n - 1 8 * 17 - J a n - 1 8 A5 1 2 0 PE R M I T R E V I E W 20 20 15 - M a r - 1 8 11 - A p r - 1 8 DE S I G N / B U Y O U T DE S I G N / B U Y O U T 40 40 18 - J a n - 1 8 14 - M a r - 1 8 A5 0 8 0 SC H E M A T I C D E S I G N 15 15 18 - J a n - 1 8 07 - F e b - 1 8 A5 0 9 0 BU Y O U T P R O J E C T 40 40 18 - J a n - 1 8 14 - M a r - 1 8 A5 1 1 0 CO N S T R U C T I O N D O C U M E N T S 25 25 08 - F e b - 1 8 14 - M a r - 1 8 A5 3 7 0 PE E R R E V I E W 5 5 08 - F e b - 1 8 14 - F e b - 1 8 A5 3 9 0 SU B M I T T A L R E V I E W S 15 15 15 - F e b - 1 8 07 - M a r - 1 8 LO N G L E A D LO N G L E A D 30 30 15 - M a r - 1 8 25 - A p r - 1 8 CO V E R E D S T R U C T U R E CO V E R E D S T R U C T U R E 30 30 15 - M a r - 1 8 25 - A p r - 1 8 A5 1 6 0 F. O . B . J O B S I T E 30 30 15 - M a r - 1 8 25 - A p r - 1 8 CO N S T R U C T I O N CO N S T R U C T I O N 15 5 15 5 12 - A p r - 1 8 19 - N o v - 1 8 A5 1 7 0 DE M O F E N C E / S I D E W A L K S 10 10 12 - A p r - 1 8 25 - A p r - 1 8 A5 1 8 0 UG W A T E R 5 5 26 - A p r - 1 8 02 - M a y - 1 8 A5 1 9 0 UG G A S 10 10 03 - M a y - 1 8 16 - M a y - 1 8 A5 2 0 0 UG S T O R M 10 10 17 - M a y - 1 8 31 - M a y - 1 8 A5 2 1 0 DR I L L E D P I E R S 10 10 01 - J u n - 1 8 14 - J u n - 1 8 A5 2 2 0 GR A D E B E A M S 10 10 15 - J u n - 1 8 28 - J u n - 1 8 A5 2 4 0 IN F I L L S L A B 10 10 29 - J u n - 1 8 13 - J u l - 1 8 A5 2 5 0 ER E C T S T E E L 15 15 16 - J u l - 1 8 03 - A u g - 1 8 A5 2 6 0 IN S T A L L P V C S K I N 15 15 06 - A u g - 1 8 24 - A u g - 1 8 A5 2 7 0 HV A C 10 10 27 - A u g - 1 8 10 - S e p - 1 8 A5 2 8 0 SP R I N K L E R 10 10 11 - S e p - 1 8 24 - S e p - 1 8 A5 2 9 0 EL E C T R I C A L 10 10 11 - S e p - 1 8 24 - S e p - 1 8 A5 2 3 0 OV E R H E A D D O O R S 5 5 25 - S e p - 1 8 01 - O c t - 1 8 A5 3 0 0 VE S I B U L E D O O R S 5 5 25 - S e p - 1 8 01 - O c t - 1 8 A5 3 1 0 ME C H A N I C A L S C R E E N W A L L S 10 10 25 - S e p - 1 8 08 - O c t - 1 8 A5 3 2 0 PO U R S I D E W A L K S 10 10 09 - O c t - 1 8 22 - O c t - 1 8 A5 3 3 0 IN S T A L L D E C O R A T I V E G A T E S 5 5 23 - O c t - 1 8 29 - O c t - 1 8 A5 3 4 0 RE S U R F A C E C O U R T S 5 5 23 - O c t - 1 8 29 - O c t - 1 8 A5 3 5 0 IN S T A L L C O U R T A C C E S S O R I E S 5 5 30 - O c t - 1 8 05 - N o v - 1 8 A5 3 6 0 PU N C H L I S T 10 10 06 - N o v - 1 8 19 - N o v - 1 8 Ja n Fe b Ma r Ap r Ma y Ju n Jul Aug Sep Oct Nov Dec2018 06-Dec-18, SOUTHLAKE...06-Dec-18, PROJECT S...06-Dec-18, MILESTONE... N. T . P . / R E C E I V E C I T . . . SUBSTANTIAL COMPLETI...CONTRACTORS FINAL PU...CMAR FINAL COMPLETIO... 11 - A p r - 1 8 , E S T I M A T E S . . . 11 - A p r - 1 8 , C I T Y A P P R . . . CI T Y C O U N C I L G M P A P P . . . PE R M I T R E V I E W 14 - M a r - 1 8 , D E S I G N / . . . SC H E M A T I C D E S I G N BU Y O U T P R O J E C T CO N S T R U C T I O N D O C U M E N . . . PE E R R E V I E W SU B M I T T A L R E V I E W S 25 - A p r - 1 8 , L O N G L E A D 25 - A p r - 1 8 , C O V E R E D S . . . F. O . B . J O B S I T E 19-Nov-18, CONSTRUCT... DE M O F E N C E / S I D E W A L . . . UG W A T E R UG G A S UG S T O R M DR I L L E D P I E R S GRADE BEAMS INFILL SLAB ERECT STEEL INSTALL PVC SKIN HVAC SPRINKLER ELECTRICAL OVERHEAD DOORS VESIBULE DOORS MECHANICAL SCREEN WA...POUR SIDEWALKS INSTALL DECORATIVE G...RESURFACE COURTS INSTALL COURT ACCESS...PUNCH LIST Cu r r e n t D a t e : 0 8 - J a n - 1 8 D a t a D a t e : 2 1 - S e p - 1 7 HB C B D L a y o u t SO U T H L A K E - I N D O O R T E N N I S C E N T E R - B 1 M A S T E R  Page # 1 of 1 Re m a i n i n g L e v e l o f E f f o r t ( N e w B a r ) ( N e w B a r ) Ac t u a l W o r k Re m a i n i n g W o r k Cr i t i c a l R e m a i n i n g W o r k Mi l . . . Su . . . SO U T H L A K E - I N D O O R T E N N I S C E N T E R - B 1 M A S T E R 4A - 19 2018 Collected Budget Balance Budget to Date Balance Percent 7,593,000$ 1,266,783$ ($6,326,217)-83.32% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 2016 -Dec 2017 -Dec 2018 -Dec October $589,229 5.8%$610,557 3.62%$618,528 1.31% November $584,165 2.1%$738,506 26.42%$648,255 -12.22% December $807,927 1.5%$793,055 -1.84%-100.00% January $496,349 -1.4%$575,286 15.90%-100.00% February (^)$509,544 -51.5%$435,021 -14.63%-100.00% March $674,131 13.6%$675,830 0.25%-100.00% April $550,697 -0.2%$609,187 10.62%-100.00% May $598,329 10.9%$603,949 0.94%-100.00% June $690,803 3.7%$633,500 -8.30%-100.00% July $558,807 11.7%$588,732 5.36%-100.00% August $583,390 14.2%$643,111 10.24%-100.00% September $675,120 12.7%$671,711 -0.50%-100.00% TOTAL $7,318,490 $7,578,446 $1,266,783 Actual Budget Actual Estimated (budget-est.)% 2017 2018 2018 2018 Difference Change MONTH October $610,557 612,000$ $618,528 618,528$ 6,528$ 1.07% November $738,506 740,000$ $648,255 648,255$ (91,745)$ -12.40% December $793,055 794,500$ $0 794,500$ -$ 0.00% January $575,286 576,400$ $0 576,400$ -$ 0.00% February $435,021 435,900$ $0 435,900$ -$ 0.00% March $675,830 677,000$ $0 677,000$ -$ 0.00% April $609,187 610,300$ $0 610,300$ -$ 0.00% May $603,949 605,100$ $0 605,100$ -$ 0.00% June $633,500 634,700$ $0 634,700$ -$ 0.00% July $588,732 589,800$ $0 589,800$ -$ 0.00% August $643,111 644,300$ $0 644,300$ -$ 0.00% September $671,711 673,000$ $0 673,000$ -$ 0.00% TOTAL 7,578,446$ 7,593,000$ 1,266,783$ 7,507,783$ (85,217)$ -1.12% ^ February 2015 monthly collection includes an audit payment adjustment for previous periods (2010-2013) ^ February 2017 monthly collection includes an audit payment adjustment for the period SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 Three Year Revenue Comparison by Month FISCAL YEAR 2016 FISCAL YEAR 2017 FISCAL YEAR 2018 5A - 1 2017 Sherry Berman a a 0 0 a 0 0 a 0 a a a a 100%6 2017 80% Shahid Shafi n 0 a 0 a a a a 100%4 John Huffman a a 0 0 a 0 0 a 0 a a a a 100%6 Shawn McCaskill r a 0 0 a 0 0 a 0 a a a a 88%5.5 Tamara McMillan a a 0 0 a 0 0 a 0 a a a a 100%6 Tina Wasserman a r 0 0 a 0 0 a 0 a a a r 75%4.75 Randy Williamson a a 0 0 a 0 0 a 0 r a a a 88%5.5 Gary Fawks a a 0 0 n 100%1.5 86%86%0%0%86%0%0%100%0%86%100%100%100%a In attendance Total Hrs Per Month 0.5 1 0 0 0.5 0 0 1.5 0 0.5 0.5 1.25 0.25 r Not in attendance, no substitute m Substitute in attendance n Vacant position 0 Meeting Canceled *Meeting Canceled due to no quorum Change in Representative Joint CC/SPDC/Park/P&Z meeting held December 11, 2017 Average Monthly Attendance Rate Meeting Attendance Rate (includes substitutions) 8/3/17 9/5/17 10/17/17 11/7/17 12/19/17 Individual Attendance Rate12/11/17 Gary Fawks resigned effective May 16, 2017 meeting. Southlake Parks Development Corporation Attendance Report Place Name 1/17/17 2/7/17 3/7/17 4/4/17 5/16/17 6/6/17 7/4/17 Hrs To Date 5B - 1