2018-01-16 SPDC PacketCity of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 11, 2018
TO: Southlake Parks Development Corporation
FROM: Chris Tribble, Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Parks Development
Corporation Meeting – Tuesday, January 16, 2018
________________________________________________________________
Please note: The regular meeting will begin at 4:30 p.m. in the Council
Chambers.
1. Agenda Item No. 2A. Consent: Approval of the minutes from the December
19, 2017 meeting – Please make any corrections to the minutes part of the
motion for consideration.
2. Agenda Item No. 3. Public Forum: Public Forum is the public's opportunity to
address SPDC about non-agenda items. During Public Forum, SPDC will not
discuss or take action on any item brought up at this time.
3. Agenda Item No. 4A. Consider: Exercising the City’s option to award the
alternate for enclosed tennis courts to Haydon Building Corp as part of the
Bicentennial Park Phase 3 – Southlake Tennis Center project for an amount
not to exceed $2,321,800 - The purpose of this item is to obtain the SPDC’S
approval to exercise the City’s option to award the alternate for enclosed
tennis courts to Haydon Building Corp as part of the Bicentennial Park Phase
3 – Southlake Tennis Center project for an amount not to exceed $2,321,800.
As per the direction received during the August 4, 2016 Joint City Council,
SPDC and Parks & Recreation Board meeting, alternate pricing for enclosed
courts was included within the solicitation of the Construction Manager at -
Risk (CMAR) contract for the project. In addition, discussion with both SPDC
and City Council at the time of approval of the CMAR’s Guaranteed Maximum
Price (GMP) Amendment on January 17, 2017, included future consideration
for the City to exercise its option to include the enclosed tennis courts and
increase the GMP in the coming months. Funding in the amount of
$8,902,000 is approved within the FY 2018 SPDC CIP for the Bicentennial
Park Phase 3 Improvements which includes these improvements to the
Southlake Tennis Center. The current approved GMP in place with Haydon
Building Corporation for improvements to Bicentennial Park Phase 3 –
Southlake Tennis Center was awarded in the amount of $4,230,520. By
exercising the City’s option to include the alternate for enclosed courts, the
GMP will be increased to $6,552,320.
Southlake Parks Development Corporation
Meeting Date – January 16, 2018
Page 2 of 2
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. Agenda Item No. 5A. Discussion: Sales Tax Report – The Sales Tax report is
included in your packet. Chief Financial Officer Jackson is available if you
have any questions.
5. Agenda Item No. 5B. Discussion: SPDC Attendance Report – Please let staff
know if you have any questions regarding the attendance record.
As always, we appreciate your commitment and service to the City. If you have any
questions regarding the agenda or materials, please feel free to contact me at (817)
748-8021.
CST
STAFF CONTACT INFORMATION:
Chris Tribble, Director of Community Services (817) 748-8021
Sharen Jackson, Chief Financial Officer, (817) 748-8042
CITY OF
SOUTHLAKE
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
January 16, 2018
4:30 p.m.
LOCATION: Southlake Town Hall
City Council Chambers
1400 Main Street, Southlake, Texas
REGULAR AGENDA:
1. Call to order
2. Consent
A. Approval of the minutes from the December 19, 2017 Southlake Parks
Development Corporation meeting
3. Public Forum
(This is the Public's opportunity to address SPDC about non-agenda items. During
Public Forum, SPDC will not discuss, consider or take action on any items presented.
SPDC respectfully ask anyone speaking during Public Forum to limit remarks to three
minutes or less.)
4. Consider
A. Exercising the City's option to award the alternate for enclosed tennis
courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 —
Southlake Tennis Center project for an amount not to exceed $2,321,800
5. Discussion
A. Sales Tax Report
B. SPDC Attendance Report
6. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall,
1400 Main Street, Southlake, Texas, on Friday, January 12, 2018, by 6:00 p.m. pursuant to
Chapter 551 of the Texas Government Code. � t�X Kt i�i
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and have a di4bilit hat requir al needs, please advise the City
Secretary 48 hours in advance at 817.748.8016 reasonablfcco s wi a made to assist you.
City of Southlake Ifa`�'es
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Southlake Parks Development Corporation Meeting Minutes – December 19, 2017 Page 1 of 4
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING MINUTES
DECEMBER 19, 2017
LOCATION: Southlake Town Hall, City Council Chambers, 1400 Main Street, Southlake, Texas
MEMBERS PRESENT: President Randy Williamson, Vice President John Huffman, Secretary
Sherry Berman, and members, Tamara McMillan, Shawn McCaskill, and Shahid Shafi
MEMBERS ABSENT: Tina Wasswerman
STAFF PRESENT: Chief Financial Officer Sharen Jackson, Director of Community Services
Chris Tribble, Deputy City Secretary Amy Shelley
REGULAR AGENDA:
1. CALL TO ORDER
President Randy Williamson called the meeting to order at 4:33pm.
2. CONSENT
2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 7, 2017 SOUTHLAKE PARKS
DEVELOPMENT CORPORATION MEETING
APPROVED
A motion was made to approve the minutes from the November 7, 2017 Southlake
Parks Development Corporation meeting.
Motion: Huffman
Second: Berman
Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson
Approved: 6-0
2B. APPROVAL OF THE MINUTES FROM THE DECEMBER 11, 2017 JOINT CITY COUNCIL,
SOUTHLAKE PARKS DEVELOPMENT CORPORATION, PARKS AND RECREATION
BOARD, AND PLANNING AND ZONING COMMISSION MEETING
APPROVED
A motion was made to approve the minutes from the December 11, 2017 Joint City
Council, Southlake Parks Development Corporation, Parks and Recreation Board, and
Planning and Zoning Commission meeting.
2A - 1
Southlake Parks Development Corporation Meeting Minutes – November 7, 2017 Page 2 of 4
Motion: Huffman
Second: Berman
Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson
Approved: 6-0
3. PUBLIC FORUM
President Randy Williamson opened the public forum. There being no one wishing to
speak, President Randy Williamson closed the public forum.
4. CONSIDER
4A. Recommendation on contract with bkm Total Office of Texas for furniture for Southlake Tennis
Center
Director of Community Services Chris Tribble presented Item 4A and answered questions from
the Board, specifically about cost and usage.
APPROVED
A motion was made to approve the contract with bkm Total Office of Texas for furniture
for the Southlake Tennis Center.
Motion: Huffman
Second: Berman
Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson
Approved: 6-0
4B. Recommendation on purchase of playground equipment for Bob Jones Park from Play & Park
Structures in an amount not to exceed $264,526
Director of Community Services Chris Tribble presented Item 4B and answered questions from
the Board, specifically about total cost and budget funding sources.
APPROVED
A motion was made to approve the purchase of playground equipment for Bob Jones
Park from Play & Park Structures in an amount not to exceed $264,526.
Motion: Huffman
Second: Berman
Ayes: Berman, Huffman, McCaskill, McMillan, Shafi, and Williamson
Approved: 6-0
5. DISCUSSION
2A - 2
Southlake Parks Development Corporation Meeting Minutes – November 7, 2017 Page 3 of 4
5A. SALES TAX REPORT
Chief Financial Officer Sharen Jackson provided an overview of the sales tax report,
and no action was required.
5B. SPDC ATTENDANCE REPORT
No discussion; no action required.
6. ADJOURNMENT
Meeting was adjourned by President Randy Williamson at 4:50pm.
2A - 3
Southlake Parks Development Corporation Meeting Minutes – November 7, 2017 Page 4 of 4
MINUTES APPROVED ON THIS, THE ______ DAY OF _______________, 20____.
___________________________________________
Randy Williamson, President
Southlake Parks Development Corporation
ATTEST:
___________________________________________
Amy Shelley, Deputy City Secretary
Southlake Parks Development Corporation Liaison
2A - 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
January 11, 2018
To: Southlake Parks Development Corporation
From: Chris Tribble, Director of Community Services
Subject: Exercising the City’s option to award the alternate for
enclosed tennis courts to Haydon Building Corp as part of the
Bicentennial Park Phase 3 – Southlake Tennis Center project
for an amount not to exceed $2,321,800
Action
Requested: SPDC approval to exercise the City’s option to award the alternate
for enclosed tennis courts to Haydon Building Corp as part of the
Bicentennial Park Phase 3 – Southlake Tennis Center project for an
amount not to exceed $2,321,800
Background
Information: The contract for Construction Manager at-Risk services for
construction of the Bicentennial Park Phase 3 – Southlake Tennis
Center was awarded to Haydon Building Corp (HBC) by the City
Council on November 1, 2016, followed by approval of the
Guaranteed Maximum Price (GMP) Amendment to the contract in
the amount of $4,230,520 on January 17, 2017.
As per the direction received during the August 4, 2016 Joint City
Council, Southlake Parks Development Corporation (SPDC) and
Parks & Recreation Board meeting, alternate pricing for enclosed
courts was included within the solicitation of the Construction
Manager at-Risk contract for the project.
In addition, discussion with both SPDC and City Council at the time
of approval of the GMP Amendment on January 17, 2017, included
future consideration for the City to exercise its option to include the
enclosed tennis courts and increase the GMP in the coming
months.
If approved, HBC anticipates completion of the enclosed courts
scope in late 2018.
4A - 1
Shana Yelverton, City Manager
City Council Meeting Date – January 16, 2018
Page 2 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Financial
Considerations: Funding in the amount of $8,902,000 is approved within the FY
2018 SPDC CIP for the Bicentennial Park Phase 3 Improvements
which includes these improvements to the Southlake Tennis
Center.
The current approved Guaranteed Maximum Price in place with
Haydon Building Corporation for improvements to Bicentennial Park
Phase 3 – Southlake Tennis Center was awarded in the amount of
$4,230,520. By exercising the City’s option to include the alternate
for enclosed courts, the GMP will be increased to $6,552,320.
Strategic Link: This item is linked to the City’s Strategy Map related to the focus
area of Quality Development and Infrastructure and meets the
corporate objectives to Provide attractive and unique spaces for
enjoyment of personal interests and Invest to provide and maintain
high quality public assets. It also addresses the City’s Critical
Business Outcomes CB05 to Improve quality of life through
progressive implementation of Southlake’s Comprehensive Plan
recommendations.
Citizen Input/
Board Review:
Park Board approved (5-0) Site Plan for the enclosed courts
August 14, 2017
SPIN Forum discussion August 22, 2017
P&Z approved (5-1) Site Plan and masonry variances for
enclosed courts September 7, 2017
City Council approved (6-0) Site Plan with masonry variances
for enclosed courts September 19, 2017
SPDC & City Council consideration January 16, 2018
Legal Review: The CMAR Contract and GMP Amendment with HBC were
previously reviewed by the City Attorney.
Alternatives: Alternatives include:
Exercise option to award alternate for enclosed courts
Decision not to exercise option to award alternate for
enclosed courts
Supporting
Documents: Notice to Proceed letter on Alternate for Enclosed Tennis Courts
4A - 2
Shana Yelverton, City Manager
City Council Meeting Date – January 16, 2018
Page 3 of 3
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Staff
Recommendation: SPDC approval to exercise the City’s option to award the alternate
for enclosed tennis courts to Haydon Building Corp as part of the
Bicentennial Park Phase 3 – Southlake Tennis Center project for an
amount not to exceed $2,321,800
4A - 3
4A - 4
Southlake Tennis Center - Indoor Courts
GMP Estimate
Cost Breakdown 10-Jan-18
Site Building Current
Total
1000 Allowances 0 161,470 161,470
1000 General Requirements 0 0 0
1000 CMAR Fee + Cost Proposal 0 326,851 326,851
1202 Engr Staking 0 6,200 6,200
1203 Engr Testing 0 0 0
2110 Demolition 0 10,600 10,600
2200 Earthwork 0 14,372 14,372
2400 Piped Utilities 0 29,848 29,848
2420 Drain Structures 0 15,000 15,000
2500 Engineered Site Concrete 0 10,313 10,313
2600 Misc Site Construction 0 12,800 12,800
2700 Site Furnishings 0 0 0
2800 Landscaping 0 0 0
2800 Termite Pretreatment 0 0 0
3300 Concrete 0 343,160 343,160
3800 Floor Sealer 0 0 0
4200 Masonry 0 31,152 31,152
4300 Pavers 0 0 0
5100 Struct & Misc Steel 0 0 0
6100 Rough Carpentry 0 0 0
6200 Trim Carpentry 0 1,200 1,200
6400 Cabinetry 0 0 0
7100 Fireproofing 0 0 0
7200 Insulation 0 0 0
7500 Roofing 0 0 0
7600 Metal Panels And Flashings 0 0 0
7700 Roofing Specialties 0 0 0
7900 Caulking & Waterproofing 0 2,644 2,644
8000 Doors 0 11,300 11,300
8800 Windows & Glazing 0 8,000 8,000
9100 Drywall & Stud Framing 0 0 0
9200 EIFS/Stucco 0 0 0
9300 Ceramic Tile 0 0 0
9500 Acoustic 0 0 0
9680 Floor Covering 0 0 0
9800 Final Clean 0 3,250 3,250
9900 Painting 0 800 800
10000 Misc Specialties 0 2,650 2,650
10800 Toilet Part/Access 0 0 0
11000 Equipment 0 0 0
12000 Furnishings/Window Coverings 0 0 0
13000 Special Construction 0 473,668 473,668
14000 Conveyances 0 0 0
15400 Plumbing 0 23,061 23,061
15500 Fire Protection 0 37,058 37,058
15800 HVAC 0 268,096 268,096
16100 Building Electrical 0 266,118 266,118
16050 Site Electrical 0 23,550 23,550
CMAR's Preconstruction Contingency 4.0%0 83,326 83,326
CMAR's Construction Contingency 1.0%0 20,832 20,832
Owner Contingency*115,000 115,000#REF!
60000 Subtotal 0 2,302,318 2,302,318
Fee adjusment 0 12,026 12,026
Insurance adjustment 0 7,434 7,434
TOTAL CONST COST 0 2,321,778 2,321,778
*For the Owners sole use as directed in writing. This contingency excludes all fees and insurance costs; is not burdened
elsewhere; and is a new contingency not referenced elsewhere in the contract documents.
GMP
Attachment A - Indoor Courts
Guaranteed Maxium Price
4A - 5
1
Covered Tennis Design Criteria
Document Title: DESIGN CRITERIA Date Created: February 10, 2017
Project: Southlake Covered Tennis Courts Date Revised: August 01, 2017
1. CIVIL AND SITE CRITERIA
1.1. Refer to owner provided Geotechnical Report and Site Survey for information related to existing
conditions.
1.2. Water Service
· A 6” fire water main will be installed to service the proposed sprinkler system in the building.
The new fire main will tap into an existing water main located on the adjacent commercial
property on the east side of the tennis courts. It is assumed that the existing water main is
located within a utility easement.
· The existing drinking water fountain located at the northwest corner of the building will be
relocated to be on the outside of the proposed fence on the north side of the building. Drain will
connect to nearby storm sewer.
1.3. Gas Service
· Assume a new gas meter with 2psi outlet pressure for service to gas heating mechanical
equipment. Include a gas PRV and shutoff valve at the connection to each mechanical unit.
1.4. Electric Service
· A new electrical service will be required including a pad-mounted transformer. Transformer to
be positioned on site to meet utility company clearances and access requirements. City
recommends locating along the utility easement at the east side of the property.
1.5. Communications/Data
· Building will need to provide WIFI access. Three wireless access points(WAPS) to be provided.
· Run conduit from Tennis Center Building (Phase 3A) to Covered Courts (Phase 3B) so that fiber
can be installed later.
· Telecommunications rack to be located at south-west corner of building with wire mesh
enclosure to secure and protect rack.
1.6. Site and Roof Drainage
· Site drainage will surface drain to existing grate inlets located on the south and north sides of the
building. Roof drains from the building will be connected underground to the existing storm rain
on the north side and south side of the building.
· Provide 4” storm drain connections for landscape bed drains. Existing inlet size and location to
be adjusted as needed.
2. SITE PLANNING AND LANDSCAPING CRITERIA
2.1. Access and Walks
· New sidewalks will be constructed on the west side, east side and south side of the building for
access to building main entrance and egress from all exits. The new sidewalks will tie to the
existing sidewalks.
· A section of the existing sidewalk on the south side of the building will be removed to
accommodate the new mechanical yard.
· Provide sleeves underneath sidewalks as needed for irrigation, data, security and other utilities.
2.2. Architectural Site Wall
· Provide a 6ft. tall split face integral color CMU screen wall around mechanical equipment.
4A - 6
2
Covered Tennis Design Criteria
Provide 8ft. wide ornamental gate for maintenance access to mechanical equipment.
· Wall height to be dictated by equipment height, acoustics, and ordinance requirements. Gate
height to match wall height.
2.3. Building Signage
· Building identification signage is not required. Provide site directional and operational signage as
required by owner. Provide room signage as required by code.
2.4. Parking and Drives
· Existing parking counts to remain as is. No additional parking is anticipated.
· If modification or relocation of ADA parking is needed, it shall comply with TAS standards.
2.5. Security, Gates and Fencing
· Existing fencing around tennis courts to be demolished. Portions of existing perimeter fencing
will need to be demolished to accommodate building structure and new perimeter fencing layout.
· New chain link fencing will be constructed along the east side and north side of the building.
The new fence will tie to the existing chain-link fence. New fencing will match existing perimeter
fencing.
· New double swing gate will be installed at the northeast corner of the site.
· Access from the east parking lot to the 3 northeast public courts will remain.
2.6. Trash Enclosure
· Not required. Trash will be removed to remote location.
2.7. Site Furnishings
· Benches and Trash receptacles may be required. Owner to determine desired quantities and
locations.
· Concrete pads to be provide where needed.
2.8. Plantings and Irrigation
· Tie-off existing irrigation impacted by building. Existing irrigation system to remain operational.
New planting and irrigation in the future by City of Southlake.
· Provide irrigation sleeves underneath new sidewalks.
3. FOUNDATION AND SLAB ON GRADE CRITERIA
3.1. Protection of Existing Tennis Courts
· Assume the existing courts will remain in place, but will be required to be resurfaced. Existing
court post tension slab areas shall be protected from damage during construction and pier
drilling.
3.2. Drilled Piers
· Piers required for the new tensile fabric structure shall be designed in accordance with the
geotechnical report prepared for the facility by Fugro, dated September 2016 and the
subsequent Fugro addendum letter dated May 3, 2017.
· Piers shall not extend deeper than the deepest test boring less 5'-0", unless specifically
authorized by the Owner’s geotechnical engineer. Owner’s preference is for the bottom of the
pier to be above the water table.
· The pier drilling process will be in close proximity to existing post tensioned courts and shall be
executed such that the existing courts are not damaged.
4A - 7
3
Covered Tennis Design Criteria
· Reference ACI 336.1 - Specifications for the Construction of Drilled Piers.
· Drilled concrete piers to be bid with add alternates for casings and/or wet concrete placement.
Bidders shall provide unit pricing for deeper or shallower drilled piers. Unit prices to include
labor, materials, tools, equipment, and incidentals required for excavation, trimming, shoring,
casings, dewatering, reinforcement, concrete fill, testing and inspecting, and other items for
complete drilled-pier installation.
3.3. Grade Beams
· Grade beams that may be required for the new tensile fabric structure shall comply with the
recommendations in the geotechnical report prepared for the facility by Fugro, dated September
2016.
· Grade beams shall be designed and constructed in accordance with the ACI 318-08 Code.
3.4. Infill Slabs
· Provide infill slab between existing court perimeter and new court structure. Design of slab to be
in accordance with geotechnical report.
4. COVERED TENNIS COURTS PROGRAMMING CRITERIA
4.1. Design Criteria is based on the following Code & Occupancy Classifications:
· Adopted Code: 2015 IBC
· Occupancy Classification per 303.4: A-3 Assembly
· Type of Construction Per 601: Type II-B
· Maximum Allowable Building Height per 504.3: 75’-Sprinklered
· Allowable Building Area: 45,125 SF
· Actual Building Area: 15,725 SF
· Automatic Fire Sprinkler System is required per 903.2.1.3
· Fire Alarm required per 907.2.1
· Occupancy per 1004.1.2:
o Typical Occupancy / Plumbing Fixture Load: 46 Occupants
2 courts with 4 participants and 19 spectators each
o Egress Sizing for Large Events: 1,049 Occupants with a 15 net occupant load factor
· Means of Egress Sizing per 1005: 158” required for 1,049 Occupants
o Egress capacity will be provided for Large Events
· Plumbing fixtures for occupants in the covered courts structure will be located in the Tennis
Center Building as it is part of the larger Tennis Center Complex.
o Restrooms for the typical occupant load of 46 occupants will be provided in the
Tennis Center Building. Per 2902.3.2 the travel distance to these facilities from the
covered court structure will not exceed a distance of 500ft.
o If the Covered Courts Structure hosts an event in which more than 46 occupants will
be present, temporary restroom facilities will need to be provided by Owner.
o The Tennis Center Building fixture counts have been sized for 118 occupants inside
the building and 226 occupants throughout the Tennis Center Complex. Of the 226
occupants throughout the Tennis Center Complex, (46) occupants were allocated to
the two courts that are proposed to be covered as a part of this project.
Reference previous coded analysis completed for the Tennis Center
Building.
· A vestibule will be provided at the main entrance to accommodate energy code requirements.
4A - 8
4
Covered Tennis Design Criteria
4.2. Horizontal Clearances
· Inside clear space should enclose the existing tennis courts as closely as possible pending
foundation clearance criteria.
· Provide entry access to either court with-out disrupting play.
4.3. Vertical Clearances
· Clear interior ridge height will be 38’-0”, base line height shall be 21’-0”, 18’-0” clear between
courts (lighting location) and interior back wall height clearance will be 18’-0” on the inside.
Areas above court play area to be uncluttered.
4.4. Nets, Backdrop and Curtains
· Provide 10’ tall transparent mesh / net divider curtains between courts. Two piece that may be
drawn to ends or to the center.
· Provide 10’ tall backdrop at back of court line in contrasting dark green color or black. Finalize
color with owner.
· Provide removable tennis net posts and nets, officials equipment, and related fixed tennis
equipment as required by owner.
4.5. Furniture and Fixtures
· Owner to determine desired furnishings. (3) WAPS to be provided.
4.6. Tennis Court Resurfacing
· Remove existing court finish and shot blast court areas for installation of new court finish.
Provide contrasting colors for play and side court areas. Accommodate drainage to perimeter
for cleaning. Assume existing slope of courts to remain.
5. ENCLOSURE CRITERIA
5.1. Fabric Structure on Rigid Steel Frame
· Exterior walls and roof of the covered court structure and associated vestibule are to be
constructed of a primed rigid steel frame structure with tensioned PVC fabric. PVC fabric to be
installed at both the exterior and interior of the rigid steel frame structure. PVC fabric shall have
an expected lifespan of 20-30 years. Rigid steel frame and bracing system shall be engineered
to support all ceiling suspended lighting, mechanical ductwork, and divider curtains. Structure to
have 36” overhangs to support roof gutters and downspouts. Provide insulation at roof and
exterior walls as needed to meet adopted energy code.
5.2. Exterior Color
· Provide two exterior fabric colors selected from standard color selections available. Colors to be
similar to approved entitlement elevation renderings.
5.3. Interior Finish Material
· Interior PVC fabric to be white, highly reflective material without sags or ripples, controls
condensation to galvanized structural steel members, resists puncture, and provides a ventilated
air space. Building rigid steel frame shall not be exposed from the interior of the building.
5.4. Gutters and Downspouts
· Material and size to accommodate anticipated rain flows.
· downspouts shall connect to storm sewer system and shall have cast iron boots.
5.5. Ice Fall Protection
· Provide ice breaker detail on eaves to minimize impact below.
4A - 9
5
Covered Tennis Design Criteria
5.6. Doors and Windows
· Provide (2) 6’Wx7’H paired aluminum doors with full glass lites at building vestibule. Provide (1)
6’Wx7’H paired hollow metal flush doors and (2) 8’W x 8’H paired hollow metal flush service
doors. All doors to have panic hardware and illuminated exit signs. No windows to be provided.
· Egress only door will be secure from exterior entry.
· Observation window at vestibule may be desired. Confirm with owner.
6. MECHANICAL CRITERIA
6.1. Environment Criteria
· Building temperature shall range between 45 to 60 degrees during winter and 20 to 25 degrees
below the outdoor temperature during summer, 55% to 60% humidity, an HVAC system capable
of changing the air within the building 1.5 to 2.0 times per hour at low noise levels (<15 dB) and
without creating a draft on players.
· Note: Noise radiated from mechanical units through fabric building walls will be much louder
than 15dB. Units typically operate around 90-100dB and fabric walls will do little to
attenuate. Suspect a full CMU enclosure or acoustical screen wall enclosure will be
required around units, to reach a reduction level close to 15dB. If this is a required
maximum noise level inside the building; suggest that the design require an acoustical
consultant to confirm it will be met.
· Ventilation for playing surfaces shall be provided at 0.3 CFM / SF or 4,600 CFM.
· Provide Add. Alternate for cooling system to provide 30-35 degrees below outside air
temperature.
6.2. HVAC System
· Equipment to be two grade mounted packaged rooftop units with integral direct expansion
cooling and gas heating, Trane YC or equal. Units to include a 100% outdoor air economizer
with powered relief fan, CO2 demand ventilation control, supply and relief fan variable frequency
drives and integral controller running a single zone variable air volume sequence.
· Each unit to include a horizontal return ducted to a side wall intake louver low on the wall. (1)
supply air duct shall be connected to each unit and routed as close as possible to pedestrian
alley at back of courts and as high as possible to roof structure.
· The supply and return ducts shall also include sound attenuators installed between the units and
exterior wall penetrations.
· Each unit shall also be provided with a return air smoke detector for code required safety
shutdown. Typically, smoke detectors are EC provided, MC mounted and EC wired.
· High volume low speed (HVLS) fans shall also be included for mechanical system. Assume (2)
fans per court, with user allowed control for fan operation based on individual player's
preferences. Fans shall be manufactured by Big Ass fans, Entrematic, Kelly or Macroaire.
Coordinate fan mounting with enclosure structure.
6.3. Mechanical Equipment Location
· System to include ground mounted equipment located on rear and close to service drive.
· Locate RTU’s at grade, and along the south building facade.
· Final design shall be reviewed with local ordinances to verify compliance of the location
with the property line and any required setbacks.
· Final unit selections to be coordinated with available site clearances. Insure sufficient
space is provided in the mechanical yard for the unit and minimum service clearances.
6.4. Screening of Equipment
4A - 10
6
Covered Tennis Design Criteria
· Assume screen wall to be approved by the City of Southlake around all sides of equipment
including mechanical, electrical, and gas service entrances. Provide lockable service gate.
· We recommend a CMU screen wall around the RTU’s to mitigate noise. Alternatively, a pre-
manufactured sound attenuating wall shall be considered. Final solution to be designed to
ensure calculated sound at the building property line will be at or below local city ordinance
levels. One possible manufacturer of an acoustical screen wall that we have seen used
previously is Sound Control Technologies.
· Screen wall height on three sides to be coordinated to be no taller than the top of the
mechanical equipment.
7. FIRE PROTECTION CRITERIA
7.1. Fire Sprinkler System
7.2. Water Service Location / Enclosure
· Assume a new 6" fire service shall be provided for the enclosure.
· Provide new service from water main and provide fire entry double check backflow at south-
east corner of building enclosure. Provide wire mesh partitions around fire riser for
protection and security.
· Coordinate location & installation with AHJ.
7.3. Fire Alarm
· The fire alarm system shall be a completely new, fully addressable, voice evacuation type, fire
alarm system per NFPA requirements as well as the City of Southlake. The system initiation
devices shall include pull stations at the fire alarm control panel; duct detection per the
requirement of the applicable mechanical codes; smoke / thermal detection at the fire alarm
panel, and flow and tamper switches monitored by a central fire alarm panel. Notification
devices shall include speakers and strobes and shall be located per NFPA 72 and the
Americans with Disabilities Act.
8. PLUMBING CRITERIA
8.1. Add freeze proof wall hydrant in mechanical yard for maintenance.
9. ELECTRICAL AND LIGHTING CRITERIA
9.1. Tennis Light Level Requirement
10. The interior lighting system shall provide a maintained average illumination of 100 foot-candles
with a maximum uniformity ratio of 2.5 to 1, measured at 36-inches above court level, within the
USTA defined playing area. Indirect lighting is preferred in this area.
11. The interior lighting systems shall utilize LED type direct/indirect luminaires.
12. Assume tensile fabric white interior ceiling finish and black interior wall finish. No acoustic
interior wall/ceiling finishes required.
12.1. Special Lighting Levels for Multi Use
· The Owner has confirmed that interior court areas will be utilized for the sole purpose of the
sport of tennis. There are no other intended uses for this facility, and no multi-level lighting is
required.
12.2. Lighting Types
· Provide indirect lighting sources for purpose of uniform, glare-free lighting. Luminaire source
should be LED type for energy conservation, controllability, and lamp life.
4A - 11
7
Covered Tennis Design Criteria
12.3. Lighting Controls
· Provide automatic relay panel type lighting control system. Lighting controls should allow for
automatic timed on/off, as well as local manual on/off via digital switches to allow users to
override the programmed timed operation for a duration of 2 hours. The Owner has confirmed
that multiple lighting levels will not be required. The interior lighting shall be either all on or all
off.
· The exterior building mounted lighting shall be controlled by the relay control panel for automatic
timed on at dusk / off at 1-hr after close.
· Lighting control system shall include a network cabling connection to the Phase 3A facility’s LAN
location for tie-in with Phase 3A lighting control system.
· Lighting control panels to be located at south interior wall of enclosure adjacent to entry doors.
· Lighting control system to comply with energy code requirements.
12.4. Egress Lighting
· Interior egress lighting shall be provided by emergency egress "frog-eye" type luminaires with
integral battery located at the perimeter of the interior facility. Egress luminaires shall be
capable of withstanding the durability requirements of a tennis court facility.
12.5. Exterior Lighting
· Exterior lighting scope of work shall include demolition of existing court lights east of the covered
court structure. Courts lights to the west will remain in use to serve the adjacent tennis court.
Reconfigure/relocate west lights as needed to main appropriate levels of lighting.
· It is anticipated that the ambient light present from the adjacent remaining tennis court lighting
systems will be sufficient for the pedestrian walk-way areas.
· Exterior egress lighting with emergency battery backup shall be provided at each egress
doorway from the facility. Exterior light fixtures to be selected and located to meet egress foot-
candle requirements.
12.6. Power Needs
· General purpose power receptacles shall be provided around the perimeter of the facility via
standard duplex NEMA 5-20 convenience receptacles.
· Location of convenience receptacles shall be coordinated with court layout to facilitate
connection of tennis ball service machines and ground mounted personnel fans. It is anticipated
that the fans will be located at each of the corners of the facility.
· Electrical panels to be located at south interior wall of enclosure.
12.7. Maintenance Power
· Owner shall confirm what type on non-convenience maintenance power systems would be
required.
· Provide standard convenience power receptacles in mechanical yard and around exterior of
building.
13. SECURITY AND SURVEILLANCE CRITERIA
13.1. Camera & Surveillance
· Three security cameras will be required at building, and they will consist of (2) cameras at
interior of building and (1) at the exterior on east of the building. The interior cameras shall be
located at opposing ends of facility and shall be capable of withstanding the durability
requirements of a tennis court environment. The facilities cameras shall tie into the Phase 3A
security camera digital recording system.
4A - 12
8
Covered Tennis Design Criteria
13.2. Access Control
· Owner has confirmed that no electronic access control system will be required.
13.3. Security Motion Detectors Etc.
· Owner has confirmed that no intrusion detection devices, such as door monitoring/occupancy
sensing/glass break/etc., will be required.
· Low voltage conduits should be run to each door for future motion detectors.
14. SOUND SYSTEM CRITERIA
14.1. Acoustic Considerations
· Noise should be avoided as far as possible. Empty tennis hall should not generate
reverberation for longer than 3 seconds at frequencies greater than 500 Hz.
14.2. Sound System
· The Owner has confirmed that a dedicated sound system will not be required. The Owner will
provide a portable sound system should such a system be required.
4A - 13
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4A
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19
2018 Collected Budget Balance
Budget to Date Balance Percent
7,593,000$ 1,266,783$ ($6,326,217)-83.32%
FISCAL FISCAL FISCAL
YEAR % Inc YEAR % Inc YEAR % Inc
MONTH 2016 -Dec 2017 -Dec 2018 -Dec
October $589,229 5.8%$610,557 3.62%$618,528 1.31%
November $584,165 2.1%$738,506 26.42%$648,255 -12.22%
December $807,927 1.5%$793,055 -1.84%-100.00%
January $496,349 -1.4%$575,286 15.90%-100.00%
February (^)$509,544 -51.5%$435,021 -14.63%-100.00%
March $674,131 13.6%$675,830 0.25%-100.00%
April $550,697 -0.2%$609,187 10.62%-100.00%
May $598,329 10.9%$603,949 0.94%-100.00%
June $690,803 3.7%$633,500 -8.30%-100.00%
July $558,807 11.7%$588,732 5.36%-100.00%
August $583,390 14.2%$643,111 10.24%-100.00%
September $675,120 12.7%$671,711 -0.50%-100.00%
TOTAL $7,318,490 $7,578,446 $1,266,783
Actual Budget Actual Estimated (budget-est.)%
2017 2018 2018 2018 Difference Change
MONTH
October $610,557 612,000$ $618,528 618,528$ 6,528$ 1.07%
November $738,506 740,000$ $648,255 648,255$ (91,745)$ -12.40%
December $793,055 794,500$ $0 794,500$ -$ 0.00%
January $575,286 576,400$ $0 576,400$ -$ 0.00%
February $435,021 435,900$ $0 435,900$ -$ 0.00%
March $675,830 677,000$ $0 677,000$ -$ 0.00%
April $609,187 610,300$ $0 610,300$ -$ 0.00%
May $603,949 605,100$ $0 605,100$ -$ 0.00%
June $633,500 634,700$ $0 634,700$ -$ 0.00%
July $588,732 589,800$ $0 589,800$ -$ 0.00%
August $643,111 644,300$ $0 644,300$ -$ 0.00%
September $671,711 673,000$ $0 673,000$ -$ 0.00%
TOTAL 7,578,446$ 7,593,000$ 1,266,783$ 7,507,783$ (85,217)$ -1.12%
^ February 2015 monthly collection includes an audit payment adjustment for previous periods (2010-2013)
^ February 2017 monthly collection includes an audit payment adjustment for the period
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
Three Year Revenue Comparison
by Month
FISCAL YEAR 2016 FISCAL YEAR 2017 FISCAL YEAR 2018
5A - 1
2017
Sherry Berman a a 0 0 a 0 0 a 0 a a a a 100%6 2017 80%
Shahid Shafi n 0 a 0 a a a a 100%4
John Huffman a a 0 0 a 0 0 a 0 a a a a 100%6
Shawn McCaskill r a 0 0 a 0 0 a 0 a a a a 88%5.5
Tamara McMillan a a 0 0 a 0 0 a 0 a a a a 100%6
Tina Wasserman a r 0 0 a 0 0 a 0 a a a r 75%4.75
Randy Williamson a a 0 0 a 0 0 a 0 r a a a 88%5.5
Gary Fawks a a 0 0 n 100%1.5
86%86%0%0%86%0%0%100%0%86%100%100%100%a In attendance
Total Hrs Per Month 0.5 1 0 0 0.5 0 0 1.5 0 0.5 0.5 1.25 0.25 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Joint CC/SPDC/Park/P&Z meeting held December 11, 2017
Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
8/3/17 9/5/17 10/17/17 11/7/17 12/19/17 Individual
Attendance Rate12/11/17
Gary Fawks resigned effective May 16, 2017 meeting.
Southlake Parks Development Corporation Attendance Report
Place Name 1/17/17 2/7/17 3/7/17 4/4/17 5/16/17 6/6/17 7/4/17 Hrs To
Date
5B - 1