2018-01-16 CC AgendaCITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA JANUARY 16, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Business Spotlight — PathLynks
4. Proclamation for LiveFit Southlake
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting.
Section 551.071: Consultation with city attorney
Seek advice of the city attorney regarding legal issues related to
legislative items.
2. Section 551.074: Deliberation regarding personnel matters:
Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of the City Manager.
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 16, 2018
Page 2 of 7
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. 2017 Economic Report
2. Traffic Safety Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the December 19, 2017 regular City Council
meeting.
B. Approve Resolution No. 18-001, Calling a General Election for May 5,
2018.
C. Approve an Interlocal Agreement with Tarrant County for funding of the
construction of North White Chapel Boulevard in an amount not to exceed
$2,185,000.
D. Award construction contract for the refurbishing and repainting of the
Pearson Ground Storage Tank #2 to N.G. Painting, L.P. in an amount of
$1,221,000.
E. Approve an annual purchase agreement with Martin Marietta Materials,
Inc. for aggregate street materials through an Interlocal Agreement (ILA)
with the City of Grapevine in an amount not to exceed $150,000.
F. Approve annual purchase agreements with various vendors for the
purchase of asphalt through an Interlocal Agreement (ILA) with Tarrant
County in an amount not to exceed $500,000.
G. Exercising the City's option to award the alternate for enclosed tennis
courts to Haydon Building Corp as part of the Bicentennial Park Phase 3 —
Southlake Tennis Center project for an amount not to exceed $2,321,800.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 16, 2018
Page 3 of 7
H. Approve ZA17-097, Plat Revision Lots 1-7 & 8X, Block A, Highland Corner
being Tract 2C, T. Mahan Survey, Abstract No. 1049, and Lot 1A1A,
Hanna Addition, City of Southlake, Tarrant County, Texas and located at
2149 E. Highland Street and 1030 N. Kimball Avenue, Southlake, Texas.
Current Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood
#4.
Approve Ordinance No. 1187, 1st Reading, Prohibition of Short Term
Rentals, Amending Chapter 11 of the Southlake Code of Ordinances
"Offenses and Miscellaneous Provisions" to create a new article VI "Short
Term Rentals".
J. Consider Resolution No. 17-050, Appointment of the Committee for the
development of the remaining Southlake 2035 Land Use Plan elements.
K. Approve change order to contract with Haydon Building Company for the
construction of The Marq Southlake Phase 2 in the amount of $1,714,400.
L. WITHDRAW Ordinance No. 480-542c, (ZA17-098), 1st Reading, Zoning
Change and Site Plan for Southlake Villas on property described as Lot 7,
W.W. Hall No. 687 Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 500 E. Southlake Blvd., Southlake, Texas.
Current Zoning: "S -P-1" Detailed Site Plan District. Proposed Zoning: "S-
P -1" Detailed Site Plan District. SPIN Neighborhood #7. (The applicant
has requested to withdraw this item.)
M. WITHDRAW Resolution No. 17-048, (ZA17-088), Specific Use Permit for
a Residential Solar Energy System on property described as Lot 25, Block
39, Timarron Addition- Crescent Royale, an addition to the City of
Southlake, Tarrant County, Texas and located at 1309 Avon Terrace,
Southlake, Texas. Current Zoning: "R -PUD" Residential Planned Unit
Development District. SPIN Neighborhood #9. (The applicant has
requested to withdraw this item.)
N. Excuse the absences of Commissioner Chris Greer from the November 9,
2017 and the January 4, 2018 Planning and Zoning Commission
meetings.
O. TABLE Ordinance Nos. 480-729 and 480-220a, (ZA17-060), 1st Reading,
Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West on property
described as tracts 1 F and 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 and 550 W.
State Hwy. 114, Southlake, Texas. Current Zoning: "S -P-2" Generalized
Site Plan District. Proposed Zoning: "TZD" Transitional Zoning District and
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 16, 2018
Page 4 of 7
"S -P-2" Generalized Site Plan District. SPIN Neighborhood #3. (The
applicant has requested to table this item to the February 6, 2018 meeting.
If approved at 1st Reading on February 6, 2018, the public hearing and
2nd Reading will be held on February 20, 2018.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Resolution No. 17-049, (ZA17-089), Specific Use Permit for Temporary
Construction and/or Sales Facility on property described as Lot 4, Block 1,
Saddleback Ridge Estates, an addition to the City of Southlake, Denton
County, Texas and located at 4308 Saddleback Lane, Southlake, Texas.
Current Zoning: "SF -1A" Single Family Residential District. SPIN
Neighborhood # 1. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. This item was intentionally left blank.
B. Ordinance No. 480-730, (ZA17-064), 1st Reading, Zoning Change and
Development Plan for Stony Brook (formerly known as Stone Trail and
Holmes Builders) on property described as Tracts 5A, 5C1, 513, 5A3, and
5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and Lots 5B and 5A (5A and 513 being portions of Lot 5),
Brock Addition, an addition to the City of Southlake, Tarrant County,
Texas and located at 2607, 2621, 2631, 2641, and 2651 W. Southlake
Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current Zoning: "AG"
Agricultural District and "SF -1A" Single Family Residential District.
Proposed Zoning: "R -PUD" Residential Planned Unit Development
District. SPIN Neighborhood #11.
C. Ordinance No. 480-735 (ZA17-074) 1st Reading, Zoning Change and Site
Plan for Ajlouni Office Complex on property described as Tract 3C2A, W.
R. Eaves Survey, Abstract No. 500, City of Southlake, Tarrant County,
Texas and Lot 3, Akard Addition, an addition to the City of Southlake,
Tarrant County, Texas and located at 210 and 240 S. Peytonville Ave.,
Southlake, Texas. Current Zoning: "S -P-1" Detailed Site Plan District and
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 16, 2018
Page 5 of 7
"S -P-2" Generalized Site Plan District. Proposed Zoning: "S -P-1" Detailed
Site Plan District. SPIN Neighborhood # 10.
D. Ordinance No. 480-734, (ZA17-093), 1st Reading, Zoning Change and
Site Plan for Kitten to Cat Hospital on property described as Lot 2R2,
Block 1, Miron Addition, an addition to the City of Southlake, Tarrant
County, Texas, located at 205 Miron Drive, Southlake, Texas. Current
Zoning: "B-1" Business Service Park District. Proposed Zoning: "S -P-1"
Detailed Site Plan District with "B-1" Business Service Park District uses to
include feline specialty cat hospital. SPIN Neighborhood #8.
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion:
A. Revisions to Policy for the Provision of Athletic Facilities.
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, January 12, 2018 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
0
Carol Ann Borges, TRM
City Secretary
If you plan to attend this public meetinn�'` , oisOv a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 16, 2018
Page 6 of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
January 16, 2018
Page 7 of 7
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding Pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork