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2017-12-11 PB MinutesCITY OF SOUTHLAKE PARKS AND RECREATION BOARD MEETING: DECEMBER 11 , 2017 LOCATION: The Marq Southlake, Traditions III, 285 Shady Oaks Drive, Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chair Frances Scharli, and Secretary Lori Palmer; and Board Members Mike Pazera and Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: Miguel Salinas and Mitch Hill STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Candice Edmondson, Deputy Director of Community Services Kate Meacham and Recreation Manager Ryan McGrail REGULAR AGENDA 1. CALL TO ORDER Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to order at 7:50 p.m. 2. CONSENT AGENDA 2A. APPROVAL OF THE MINUTES FROM THE NOVEMBER 13, 2017 REGULAR THE PARKS AND RECREATION BOARD MEETING Minor corrections to Item 4A and Item 6B were made. 2B. APPROVAL OF THE MINUTES FROM THE NOVEMBER 28, 2017 SPECIAL PARKS AND RECREATION BOARD MEETING There were no corrections to the meeting minutes. 2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS Park Board member Miguel Salinas was absent from the November 13, 2017 meeting. The Park Board considered the Consent Agenda. APPROVED A motion was made to approve the Consent agenda with corrections to the November 13, 2017 meeting minutes as presented. Motion: Scharli City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 11, 2017 Parks Board Meeting Page 2 of 5 Second: Venesky Ayes: Palmer, Pazera, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 5-0 Motion carried. 3. PUBLIC FORUM Chairman Tina Wasserman opened public forum at 7:52 p.m. There being no one to speak, Chairman Wasserman closed public forum. 4. CONSIDER 4A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT REQUEST FROM SOUTHLAKE GIRLS LACROSSE ASSOCIATION Director Chris Tribble presented a facilities utilization agreement (FUA) request from Southlake Girls Lacrosse Association for Park Board consideration and responded to questions. The following citizens submitted comment cards in opposition to granting a facilities utilization agreement with the Southlake Girls Lacrosse Association and spoke to the Board during the discussion. 1. Ray Semadeni, President, Southlake Carroll Lacrosse Association,1402 Park Place, Southlake 2. William Doby, 615 Logans Lane, Southlake 3. Brian Pierret, 845 E. Dove Road, Southlake The following citizens submitted comment cards in opposition to granting a facilities utilization agreement with Southlake Girls Lacrosse Association but did not wish to speak during the discussion. 1. Amie Dumbleton, 2804 Linden Lane, Southlake (submitted card to speak but withdrew request to speak) 2. Maggie Gillen, 304 Blanco Circle, Southlake 3. Dan Lopez, 1312 Village Green Drive, Southlake 4. David Tyler, IV., 950 Wildwood Lane, Southlake The following citizens submitted comment cards in support of the proposed request by Southlake Girls Lacrosse Association for a facilities utilization agreement, but did not wish to speak during the discussion. 1. Emily Courson, 608 Cascade Springs, Southlake 2. Suzanne Courson, 608 Cascade Springs, Drive, Southlake City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 11, 2017 Parks Board Meeting Page 4 of 5 The Park Board provided additional direction to staff to work with representatives of Southlake Carroll Lacrosse Association and Southlake Girls Lacrosse Association to establish field allocations as soon as spring registration is completed; establish the deadline date for both association's spring registration; determine the number of players that constitute a "team"; preform random field monitoring to verify participation counts; and to note violations on dashboard reports. 413. RECOMMENDATION ON REVISION TO THE POLICY FOR THE PROVISION OF ATHLETIC FACILITIES Director Chris Tribble presented the proposed revision to the Policy for the Provision of Athletic Facilities to clearly define the primary seasons for each sport and was available to answer questions. Currently, the Policy states that "seasonal field allocations will be prioritized based on the primary season for each sport." The proposed primary seasons for each sport are: Spring — Baseball, City Flag Football, Lacrosse, Soccer and Softball Summer — Softball Fall — Baseball, City Flag Football, Football, Soccer and Softball The Board briefly discussed the revision. APPROVED A motion was made to recommend approval of the proposed revision to the Policy for the Provision of Athletic Facilities as presented. Motion: Scharli Second: Pazera Ayes: Palmer, Pazera, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 5-0 Motion carried. 5. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 8:30 p.m. Motion: Scharli Second: Venesky Ayes: Palmer, Pazera, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 5-0 Motion carried. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the December 11, 2017 Parks Board Meeting Page 5 of 5 asserman, Chairman Parks & Recreation Board rib e, hector Community Services Dept. A video recording of this meeting may be viewed at www.CityofSouthlake.comNideoOnDemand or an audio recording may be available upon request from the Office of City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork SCIUTHLAK PUBLIC COMMENT CARD Please give completed card to City Staff. PLEASE DO NOT COMPLETE A FORM FOR SOMEONE NOT IN ATTENDANCE. 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