2018-01-04 CIAC MeetingCITY OF
SOUTHLAKE
TEXAS
CAPITAL IMPROVEMENTS ADVISORY COMMITTEE MEETING:
JANUARY 4, 2018
LOCATION: 1400 Main Street, Southlake, Texas 76092
Work Session — Executive Conference Room, Suite 268 of Town Hall
Or City Council Chambers of Town Hall
Regular Session — City Council Chambers of Town Hall
WORK SESSION: 5:30 P.M.
1. Call to Order.
2. Discussion of all items on tonight's meeting agenda.
3. Adjournment.
REGULAR SESSION: 6:00 P.M.
1. Call to Order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071. Refer to posted list attached hereto and
incorporated herein. Executive Session may be held, under these exceptions, at the end
of the Regular Session or at any time during the meeting that a need arises for the
Capital Improvements Advisory Committee to seek advice from the City Attorney as to
the posted subject matter of this Capital Improvements Advisory Committee meeting.
Section 551.071: Consultation with attorney.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. Overview of Impact Fees.
4. City staff report on the implementation of the City's current Water, Wastewater and
Roadway Impact Fee Ordinance (10 -year) Capital Improvements Plan (CIP) and the
development and approval of a report to City Council in respect to the progress in the
implementation of the Impact Fee Ordinance (10 -year) CIP.
5. Review and comment on proposed updates to the City's Water, Wastewater and
Roadway Impact Fee Ordinance including the review of the following: a) Land Use
Assumption Report; b) 10 year - Capital Improvements Plan (CIP); c) Roadway Impact
Fees; and d) Impact Fee Comparisons.
6. Public Comments
7. Develop and approve committee written comments and report to City Council on the
update to City's Water, Wastewater and Roadway Impact Fee Ordinance including the
CIAC Agenda
January 4, 2018
Page 1 of 2
CITY OF
SOUTH LAKE
TEXAS
updated Land Use Assumptions report, the proposed Impact Fee 10 year - Capital
Improvements Plan (CIP) and the proposed impact fees.
8. Meeting Adjournment.
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin
Hall, 1400 Main Street, Southlake, Texas, on Friday, DecembP;W#Q
pursuant to the Texas Government Code, Chapter 551. ,ti+�1;� iTio
Carol Ann Borges - TRMCt.
City Secretary,
boards at Town
17 by 6:00 p.m.,
If you plan to attend this public meeting and have a disabilifyr �Eii V pecial needs,
please advise the City Secretary 48 hours in advance at 817-7 - , and reasonable
accommodations will be made to assist you.
EXECUTIVE SESSION
EXECUTIVE SESSION
Section 551.071: Consultation with attorney: The Capital Improvements Advisory
Committee may conduct a private consultation with its attorney when the capital
Improvements Advisory Committee seeks the advice of its attorney concerning any item
on this agenda or on a matter in which the duty of the attorney to the Capital
Improvements Advisory Committee under the Texas Disciplinary Rules of Professional
Conduct of the State Board of Texas clearly conflicts with Chapter 551.
CIAC Agenda
January 4, 2018
Page 2 of 2
CITY OF
SOUTHLAKE
TEXAS
CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING JANUARY 4, 2018
LOCATION: 1400 Main Street, Southlake, Texas
Work Session - Executive Conference Room, Suite 268 of Town Hall
or City Council Chambers of Town Hall
Regular Session - City Council Chambers of Town Hall
MEMBERS PRESENT: Michael Forman, Daniel Kubiak, Michael Smietana, Michael Springer,
Kourosh Panahy, and Craig Rothmeier.
STAFF PRESENT: Senior Director of Planning and Development Services, Ken Baker; Planner,
Lorrie Fletcher; Planner, Patty Moos; Deputy Director of Public Works, Kyle Hogue; Civil
Engineer, Alex Ayala; and Commission Secretary, Selena Serrano.
MEETING
Item No. 1- Call to Order:
Chairman Forman called the meeting to order at 6:19 P.M.
Item No. 2- Executive Session:
No Executive Session held.
Item No. 3- Overview of Impact Fees:
Senior Director of Planning and Development Services, Ken Baker provided an overview on the
purpose of impact fees, the purpose of the Capital Improvements Advisory Committee and the
actions that the Committee would be considering this evening.
Item No. 4- Report on the implementation of the City's current Water, Wastewater and
Roadway Impact Fee Ordianance:
Chief Financial Officer, Sharen Jackson came forward and provided the Committee a report with
the respect to the implementation of the Impact Fee Capital Improvements Plan.
Following the presentation the Chairman asked the committee if they had any questions or if
there are any perceived inequities in implementing the plan or imposing the impact fee.
The committee indicated that there were no perceived inequities in implementing the plan or
imposing the impact fee.
Item No.5- Review and comment on proposed updates to the City's Water, Wastewater and
Roadway Impact Fee Ordinance:
Jeff Whiticare with Kimley-Horn and Associates (impact fee project consultant) made a
presentation to the Committee on the proposed updates to the impact fee ordinance. This
included the main purpose for the amendment to the impact fee ordinance which was the
addition of the SH 114 frontage road project between Dove Road and Kirkwood and intersection
capacity roadway improvement projects to the 10 year impact fee capital improvements
Capital Improvement Advisory Committee Meeting Minutes — January 4, 2018
Page 1 of 3
program. Mr. Whiticare presented the modified maximum assessable roadway impact fee that
the City could charge; provided an overview of the State's requirements related to impact fees in
terms of the types of roadway projects that are eligible for impact fee funding; provided a
comparison of the proposed dollar amount for the new maximum impact fee (2018) versus the
currently adopted fee (2015), and a comparison of the new proposed maximum fee with the
fees other cities in the region are currently charging.
Following the presentation the chairman asked the committee if they have any questions or
concerns regarding the assumptions and factors that went into the development of the Land
Use Assumption report, Capital Improvements Plan, and other technical and financial issues.
The committee indicated that there were no questions or concerns.
Item No. 6- Public Comments:
Chairman Forman opened the meeting up for public comments. No one came forward to speak
Item No. 7- Develop and approve committee written comments and report to City Council on
the update to City's Water, Wastewater and Roadway Impact Fee Ordinance including the
updated Land Use Assumptions report, the proposed Impact Fee 10 year- Capital
Improvements Plan and the proposed impact fees.
The committee discussed whether it should make a recommendation to City Council regarding the
final collection fee associated with roadways. It was determined that the committee would not offer
a specific recommendation.
A motion was made to approve the written comments and letter as presented for the Capital
Improvement Advisory Committee of the City of Southlake dated January 4, 2018, specifically
authorizing the Chairman to sign these recommendations and forward to the City Council and
noting the following:
• We believe as the Capital Advisory Committee that there are no perceived inequities with
respect to developing and implementing the Capital Improvement Plan.
• We believe we have fulfilled our charge by thoroughly exploring the underlying assumptions
and factors that went into the development of the Land Use Assumptions, Capital
Improvement Plans and other technical and financial issues.
• We believe that the LUA, CIP and resulting calculated Maximum Impact Fees were
developed fairly and equitably with a balance for what is defensible to both the developer
community and our residences and businesses in Southlake.
Also noting that it was concluded by the Capital Improvements Advisory Committee that it
should not offer a specific recommendation regarding the final collection roadway impact fee,
leaving that policy decision up to the City Council.
Motion: Kubiak
Second: Springer
Ayes: Smietana, Kubiak, Forman, Springer, Panahy, Rothemeier
Capital Improvement Advisory Committee Meeting Minutes — January 4, 2018
Page 2 of 3
Nays: None
Approved: 6-0
Item No. 8 — Meeting Adjournment. Meeting adjourned at 6:42 p.m.
ATTEST:
Selena errano
Commission Secretary
Michael Forman
Chairman
Capital Improvement Advisory Committee Meeting Minutes — January 4, 2018
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