2017-12-19 Council AgendaOU
CITY OF
STHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA DECEMBER 19, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Recognition of former Councilman Gary Fawks
4. Southlake Chamber of Commerce Update - Ian McLean
5. Discuss field allocation policy for lacrosse and other youth sports, including a
request for a Facilities Utilization Agreement by the Southlake Girls Lacrosse
Association.
6. Discuss all items on -tonight's agenda No -action -will -be -taken -and -each -item -will--
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
2
Call to order.
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meetin
Section 551.071: Consultation with city attorney
Seek advice of the City Attorney regarding current lawsuits and
emerging legal issues.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 19, 2017
Page 2 of 6
2. Section 551.074: Deliberation regarding personnel matters:
Deliberate the appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of the City Manager.
3. Section 551.071: Consultation with city attorney, and Section
551.074: Deliberation regarding personnel matters:
Seek advice of the City Attorney and deliberate the removal of
Miguel Salinas from the Southlake Parks and Recreation Board.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
LiveFit Southlake Wellness Challenge
B. City Manager's Report
Police & Fire Department Accreditation Report
2. American Planning Association 2017 Planning Excellence Award
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the December 5, 2017 regular City Council meeting
and December 11, 2017 Joint City Council, Southlake Parks Development
Corporation, Parks Board, and Planning & Zoning Commission meeting.
B. Approve contract with bkm Total Office of Texas for furniture for Southlake
Tennis Center.
C. Approve contract renewal with O'Donnell's Landscape Services, Inc. for
citywide landscape services in an amount not to exceed $978,500.
D. Approve purchase of playground equipment and shade structure for Bob
Jones Park from Play & Park Structures in an amount not to exceed
$264,526.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 19, 2017
Page 3 of 6
E. TABLE Ordinance Nos. 480-729 and 480-220a, ZA17-060, 1st Reading
Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West on property
described as tracts 1F and 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 and 550 W.
State Hwy. 114, Southlake, Texas. Current Zoning: "S -P-2" Generalized
Site Plan District. Proposed Zoning: "TZD" Transitional Zoning District and
"S -P-2" Generalized Site Plan District. SPIN Neighborhood #3. (This item
has been tabled to the January 16, 2018 meeting. If approved at 1st
Reading on January 16, 2018, the public hearing and 2nd Reading will be
held on February, 6, 2018.)
F. TABLE Ordinance No. 480-730, ZA17-064, 1st Reading Zoning Change
and Development Plan for Stony Brook (formerly known as Stone Trail
and Holmes Builders) on property described as Tracts 5A, 5C1, 513, 5A3,
and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake,
Tarrant County, Texas and Lots 5B and 5A (5A and 5B being portions of
Lot 5), Brock Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W.
Southlake Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current
Zoning: "AG" Agricultural District and "SF -1A" Single Family Residential
District. Proposed Zoning: "R -PUD" Residential Planned Unit
Development District. SPIN Neighborhood #11. (The applicant has
requested to table this item to the January 16, 2018 meeting. If approved
at 1st Reading on January 16, 2018, the public hearing and 2nd Reading
will be held on February 6, 2018.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non -agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items: (There are no
items on this agenda.)
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions:
A. Consider Resolution No. 17-050, Appointment of the Committee for the
development of the remaining Southlake 2035 Land Use Plan elements.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 19, 2017
Page 4 of 6
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, December 15, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Carol Ann Borges,
City Secretary
If you plan to attend this public meetingk"Q lave disability that requires special
needs, please advise the City Secretary's OT�Wiours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 19, 2017
Page 5 of 6
EXECUTIVE SESSION
Section 551.071: Consultation with attorngL. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15 -CV -00335-A.
2. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15 -
CV -00874-0.
3. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
4. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
5. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
December 19, 2017
Page 6 of 6
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism -
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork