2017-12-12City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
M E M O R A N D U M
December 7, 2017
TO: Southlake Arts Council
FROM: Cassie Tucker, Assistant to the Director of Community Services
SUBJECT: Agenda Item Comments for the Southlake Arts Council meeting
– Tuesday, December 12, 2017
The meeting will be held on Tuesday, December 12, at Southlake Town Hall in Room
4A (4th Floor). If you are not able to attend this meeting, please notify staff at
817.748.8184 or lcarpenter@ci.southlake.tx.us.
REGULAR AGENDA:
1. Agenda Item No. 1. Call To Order
2. Agenda Item No. 2. Consent
A. Approval of the minutes from the November 14, 2017 Southlake Arts Council
meeting – Please make any corrections to the minutes part of the motion for
consideration.
3. Agenda Item No. 3 Public Forum
This is the public's opportunity to address the Arts Council about non-agenda items.
During Public Forum, the Arts Council will not discuss or take action on any item
brought up at this time.
4. Agenda Item No. 4 Discussion
A. Southlake 2035 Public Art Master Plan – This is a standing item on the
agenda for the Arts Council to continue their review and recommendations for
the 2035 Public Art Master Plan. This meeting will include topics related to
funding, art locations, and types of art. No packet documents.
5. For Your Information – Attendance Report – A copy of the Southlake Arts Council
attendance report is included in your packet.
We appreciate your commitment and service to the City.
CT
STAFF CONTACT INFORMATION:
Telephone – (817) 748-8019 Facsimile – (817) 748-8027
1400 Main Street, Ste. 210, Southlake, Texas 76092
Chris Tribble, Director of Community Services (817) 748-8021; ctribble@ci.southlake.tx.us
Cassie Tucker, Assistant to the Director; ctucker@ci.southlake.tx.us
Linda Carpenter-Elgin, Secretary, (817) 748-8184; lcarpenter@ci.southlake.tx.us
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL
Tuesday, December 12, 2017
Location: Southlake Town Hall
3rd Floor Room 4A
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Regular Agenda:
1. Call to Order
2. Consent
A. Approval of the minutes from the November 14, 2017 Southlake Arts Council meeting
3. Public Forum
(This is the Public’s opportunity to address Southlake Arts Council about non-agenda items.
During Public Forum, Southlake Arts Council will not discuss, consider or take action on any
items presented. Southlake Arts Council respectfully asks anyone speaking during Public
Forum to limit remarks to three minutes or less.)
4. Discussion
A. Southlake 2035 Public Art Master Plan
5. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street,
Southlake, Texas, on Friday, December 8, 2017 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government
Code.
Carol Ann Borges, TRMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special needs, please advise the City Secretary 48 hours in
advance at 817.748.8016 reasonable accommodations will be made to assist
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
SOUTHLAKE ARTS COUNCIL MEETING, NOVEMBER 14, 2017
LOCATION: Southlake Town Hall
3rd Floor Room 3D
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Heather
Engelhardt, Tamara McMillan, Terri Messing, Simon Rurka (Alt #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Mimi Tran
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:03 p.m.
2. CONSENT AGENDA
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 26, 2017
SOUTHLAKE ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the September 26, 2017
Southlake Arts Council meeting as read.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, McMillan, Messing, Murray
Nays: None
Abstain: Rurka (not present 9/26/17 meeting)
Vote: 5-0-1
3. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:04 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
2A - 1
Minutes of the November 14, 2017 Southlake Arts Council Meeting
Page 2 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4. CONSIDER
4A. ELECTION OF OFFICERS
Assistant to the Director Cassie Tucker presented item 4A. The Arts Council
briefly discussed the election of officers. Current officers are: Leslie Bartlett,
Chair; Miriam Murray, Vice Chair; and Jesika Cook, Secretary.
APPROVED
A motion was made to keep the same slate of previous officers.
Motion: McMillan
Second: Cook
Ayes: Bartlett, Cook, McMillan, Messing, Murray, Rurka (Alt #1)
Nays: None
Abstain: None
Vote: 6-0
Southlake Arts Council member Heather Engelhardt arrived at the meeting.
New Southlake Arts Council members Heather Engelhardt and Simon Rurka introduced
themselves to the committee.
4B. RESCHEDULE DECEMBER 26, 2017 ARTS COUNCIL MEETING
Assistant to the Director Cassie Tucker presented Item 4B. The board discussed
moving the meeting from December 26, 2017 to December 12, 2017.
APPROVED
A motion was made to reschedule the December 26, 2017 meeting to December
12, 2017.
Motion: Rurka (Alt #1)
Second: McMillan
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Rurka (Alt
#1)
Nays: None
Abstain: None
Vote: 7-0
4C. APPROVE CALL TO ARTISTS FOR WHITE CHAPEL AND HIGHLAND
ROUNDABOUT
2A - 2
Minutes of the November 14, 2017 Southlake Arts Council Meeting
Page 3 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Assistant to the Director Cassie Tucker presented the Call to Artist and answered
questions from the Council. The Council reviewed the proposed Call to Artists
and the discussion included sculpture construction material (bronze, metal, etc.)
options; an equestrian theme; and distributing the Call to additional artists to be
provided by Terri Messing.
APPROVED
A motion was made to approve the Call to Artists for an art piece to be installed
in a roundabout at the intersection of White Chapel and Highland.
Motion: Murray
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Rurka (Alt
#1)
Nays: None
Abstain: None
Vote: 7-0
5. DISCUSSION
5A. APEX EVENTS UPDATE
Terri Messing reported about upcoming APEX events including, the January 25,
2018 Taste of APEX and February 18, 2018 Strokes of Art In The Square, and
responded to questions.
5B. SOUTHLAKE 2035 PUBLIC ART MASTER PLAN KICK OFF
Assistant to the Director Cassie Tucker lead a discussion of the Southlake 2035
Public Art Master Plan and answered questions from the Arts Council.
The Arts Council’s discussion included recommendations for the 2035 Public Art
Master Plan, the mission, vision, current policies and procedures, and definitions.
The discussion of revisions to the Arts Master Plan will continue at the December
12th meeting and will include topics related to funding, art locations, and types of
art.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 8:15 p.m.
Motion: McMillan
2A - 3
Minutes of the November 14, 2017 Southlake Arts Council Meeting
Page 4 of 4
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Rurka (Alt
#1)
Nays: None
Abstain: None
Vote: 7-0
Attest:
Leslie Bartlett, Chair Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Six (6) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting. In the absence of Southlake Arts Council member Mimi Tran, Alternate #1, Simon
Rurka, participated. An Alternate may sit as a regular member in the event of an absence of one
or more regular members per Ordinance No. 908, Section 2.
2A - 4
2A - 5
1 Leslie Bartlett a a a a a a 0 a a 0 a 100%11.5 2017 71%
2 Mini Tran n r 0%0
3 Jesika Cook a r a a a r 0 a a 0 a 78%10.75
4 Terri Messing a r a a r r 0 r a 0 a 56%6.75
5 Heather Engelhardt a 100%2.25
6 Miriam Murray a a a a a a 0 a a 0 a 100%13.75
7 Tamara McMillan a a a a a a 0 a a 0 a 100%13.75
Alt 1 Simon Rurka n a
2 Merlene Ingraham r a r a a r 0 a a n 63%8
5 Devika Seth r r r r r r 0 r r 0 0%0
Alt 1 Kelly Trager a a a a a a 0 a n n 100%11.5
75%63%75%86%75%50%0 75%86%0 86%a In attendance
Total Hrs Per Month 0.75 1 0.75 1.5 2 2 0 2 1.5 0 2.25 13.75 r Not in attendance, no substitute
m Substitute in attendance
n Vacant position
0 Meeting Canceled
*Meeting Canceled due to no quorum
Change in Representative
Southlake Arts Council Attendance Report
Place Name 1/24/17 2/28/17 3/28/17 4/25/17 5/23/17 6/27/17 7/25/17 Individual
Attendance Rate
Hrs To
Date8/1/17 9/26/17 10/24/17 11/14/17 Average Monthly
Attendance Rate
Meeting Attendance Rate
(includes substitutions)
12/26/17
Packet Insert - Southlake Arts Council Attendance Report