2017-11-14 SAC MinutesCITY OF
SOUTHLAKE
SOUTHLAKE ARTS COUNCIL MEETING, NOVEMBER 14, 2017
LOCATION: Southlake Town Hall
3rd Floor Room 3D
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Heather
Engelhardt, Tamara McMillan, Terri Messing, Simon Rurka (Alt #1)
SOUTHLAKE ARTS COUNCIL ABSENT: Mimi Tran
STAFF PRESENT: Assistant to the Director and board liaison Cassie Tucker
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:03 p.m.
2. CONSENT AGENDA
2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 26, 2017
SOUTHLAKE ARTS COUNCIL MEETING
APPROVED
A motion was made to approve the minutes of the September 26, 2017
Southlake Arts Council meeting as read.
Motion:
McMillan
Second:
Murray
Ayes:
Bartlett, Cook, McMillan, Messing, Murray
Nays:
None
Abstain:
Rurka (not present 9/26/17 meeting)
Vote:
5-0-1
3. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:04 p.m. There being no one
wishing to address the Arts Council, Chair Bartlett closed the Public Forum.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 14, 2017 Southlake Arts Council Meeting
Page 2 of 4
4. CONSIDER
4A. ELECTION OF OFFICERS
Assistant to the Director Cassie Tucker presented item 4A. The Arts Council
briefly discussed the election of officers. Current officers are: Leslie Bartlett,
Chair; Miriam Murray, Vice Chair; and Jesika Cook, Secretary.
APPROVED
A motion was made to keep the same slate of previous officers.
Motion:
McMillan
Second:
Cook
Ayes:
Bartlett, Cook, McMillan, Messing, Murray, Rurka (Alt #1)
Nays:
None
Abstain:
None
Vote:
6-0
Southlake Arts Council member Heather Engelhardt arrived at the meeting.
New Southlake Arts Council members Heather Engelhardt and Simon Rurka introduced
themselves to the committee.
4B. RESCHEDULE DECEMBER 26, 2017 ARTS COUNCIL MEETING
Assistant to the Director Cassie Tucker presented Item 4B. The board discussed
moving the meeting from December 26, 2017 to December 12, 2017.
APPROVED
A motion was made to reschedule the December 26, 2017 meeting to December
12, 2017.
Motion: Rurka (Alt #1)
Second: McMillan
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Rurka (Alt
#1)
Nays: None
Abstain: None
Vote: 7-0
4C. APPROVE CALL TO ARTISTS FOR WHITE CHAPEL AND HIGHLAND
ROUNDABOUT
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 14, 2017 Southlake Arts Council Meeting
Page 3 of 4
Assistant to the Director Cassie Tucker presented the Call to Artist and answered
questions from the Council. The Council reviewed the proposed Call to Artists
and the discussion included sculpture construction material (bronze, metal, etc.)
options; an equestrian theme; and distributing the Call to additional artists to be
provided by Terri Messing.
APPROVED
A motion was made to approve the Call to Artists for an art piece to be installed
in a roundabout at the intersection of White Chapel and Highland.
Motion: Murray
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Rurka (Alt
#1)
Nays: None
Abstain: None
Vote: 7-0
5. DISCUSSION
5A. APEX EVENTS UPDATE
Terri Messing reported about upcoming APEX events including, the January 25,
2018 Taste of APEX and February 18, 2018 Strokes of Art In The Square, and
responded to questions.
5B. SOUTHLAKE 2035 PUBLIC ART MASTER PLAN KICK OFF
Assistant to the Director Cassie Tucker lead a discussion of the Southlake 2035
Public Art Master Plan and answered questions from the Arts Council.
The Arts Council's discussion included recommendations for the 2035 Public Art
Master Plan, the mission, vision, current policies and procedures, and definitions.
The discussion of revisions to the Arts Master Plan will continue at the December
12th meeting and will include topics related to funding, art locations, and types of
art.
6. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 8:15 p.m.
Motion: McMillan
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 14, 2017 Southlake Arts Council Meeting
Page 4 of 4
Second: Cook
Ayes: Bartlett, Cook, Engelhardt, McMillan, Messing, Murray, Rurka (Alt
#1)
Nays: None
Abstain: None
Vote: 7-0
Leslie Bartlett, Chair
Attest:
Community Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE: Six (6) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting. In the absence of Southlake Arts Council member Mimi Tran, Alternate #1, Simon
Rurka, participated. An Alternate may sit as a regular member in the event of an absence of one
or more regular members per Ordinance No. 908, Section 2.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 3rd Floor Room 3D
Tuesday, November 14, 2017 @ 6:00pm
a
- 4 f�r Leslie Bartlett, Chair, Place 1
Mimi Tran, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Heather Engelhardt, Place 5
P Miriam Murray, Vice Chair, Place 6
c Tamara McMillan, Place 7
Simon Rurka, Alternate 1
Cassie Tucker (staff liaison)
Chris Tribble
Guests: