2017-10-10 SAC MinutesCITY OF
SOUTHLAKE
Senior Advisory Commission Meeting:
October 10, 2017
LOCATION: Senior Activity Center
The Marq Southlake
Traditions III
285 Shady Oaks Drive
Southlake, Texas
Members Present: Chair Beverly Blake, Vice Chair MaryLee Alford, Secretary Marge Kyle
and SAC members Barbara Pappy, Natasha Siebach and Esther Spickler
Commission Members Absent: None
Staff Members Present: Deputy Director of Community Services Candice Edmondson,
Hospitality & Sales Manager Tiffany Irwin, Economic Development & Tourism Deputy
Director Daniel Cortez, Assistant to the City Manager Lauren LaNeave, and Senior Services
Coordinator Soheila Mashat-Phelps
Guests: Brighton Greene, CARS Chairman; and Mary King, MMOW Executive Director
1. CALL TO ORDER
Chairman Beverly Blake called the meeting of the Senior Advisory Commission to
order at 1:00 p.m.
2. PUBLIC FORUM — Chair Beverly Blake opened Public Forum.
There being no one to address the Commission, Public Forum was closed.
3. REPORTS
3A. METROPORT MEALS ON WHEELS
Metroport Meals on Wheels (MMMOW) Executive Director Mary King provided
participation statistics and financial reports on the congregate luncheon and home
delivery programs and responded to questions.
The Commission discussed the practice of offering complimentary meals for first time
attendees at weekly luncheons and would like to know the origin of the
complimentary meals, if possible.
The Commission inquired about verification of membership status of new attendees
and requested staff continue to work with MMOW to cross reference names on the
MMOW attendance list with the City's senior center membership list.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the October 10, 2017
Page 2 of 4
MMOW will continue to monitor attendance information and provide clarification on
their counts during their next quarterly report.
3113. CALL A RIDE SOUTHLAKE
Call A Ride Southlake (CARS) Chairman Brighton Greene reviewed the monthly
report and pointed out CARS provided 1,403 one-way trips during the previous 9
month period compared to 1,223 one-way trips the same period last year, averaging
about a 15% increase in one-way trips. The bulk of the increase was trip requests to
the Southlake Senior Center.
CARS representatives attended the Tarrant County Empowering Seniors event and
were approached by other agencies interested in replicating the CARS program.
CARS continues to look for volunteer drivers and spoke about their recruiting efforts.
Use of social media and public announcements at the senior luncheons may help
recruit drivers.
3C. SOUTHLAKE SENIOR FUNDING, INC.
There was no report for this meeting.
3D. CITY MANAGER'S OFFICE
Assistant to the City Manager's Office Lauren LaNeave announced the Citizen
Satisfaction Survey is available online October 15 through November 15 and the Fall
Cleaning Day/Crud Cruiser event will be held October 28 at Dragon Stadium.
3E. ECONOMIC DEVELOPMENT
Economic Development & Tourism Deputy Director Daniel Cortez updated the
Commission about the Business Visitation Program being launched in January to
establish closer relationships with Southlake businesses.
3F. COMMUNITY SERVICES
Hospitality & Sales Manager Tiffany Irwin presented an overview of the September
Senior Activity Center Membership Report.
3G. SENIOR SERVICES
Senior Services Coordinator Soheila Mashat-Phelps reported on new senior
programs and activities added to the monthly calendar in response to requests
received on the Center's Comment Cards, including the Active Shooter presentation
and a Brunch event on November 20, 2017.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the October 10, 2017
Page 3 of 4
4. CONSENT AGENDA Consent Agenda items are considered to be routine by the
Commission and are enacted with one motion.
4A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 12, 2017 REGULAR
SENIOR ADVISORY COMMISSION MEETING.
Chair Beverly Blake presented the Consent Agenda, including approval of the
minutes of the September 12, 2017 meeting.
TABLED
A motion was made to approve the minutes of September 12, 2017 meeting as
presented.
Motion:
Pappy
Second:
Alford
Ayes:
Alford, Kyle, Pappy
Nays:
None
Abstention
Siebach (Not reviewed minutes); Spickler, Blake (Absent 9/12/17)
Vote:
3-0-3
Motion did not pass for lack of voting Quorum.
The Commission agreed to table consideration of the minutes until the next meeting
due to a lack of sufficient voting members to make a Quorum.
5. CONSIDER
5A. APPROVE SENIOR ADVISORY COMMISSION 4T" QUARTER REPORT
The 4th Quarter SAC Report was presented for feedback and comments. The Report
will be inserted in the City Council meeting packets for the November 7, 2017
meeting. The Commission discussed topics for the quarterly reports.
Beginning with the FY 2018 1st Quarter SAC Report, which will be presented to the
Commission at the January meeting, the report format will be revised to include
membership dashboard data and information on senior activities, as well as any
areas of interest the Commission would like to report to City Council.
APPROVED
A motion was made to approve the 4th Quarter SAC Report.
Motion: Alford
Second: Kyle
Ayes: Alford, Blake, Kyle, Pappy, Spickler and Siebach
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Senior Advisory Commission
Minutes of the October 10, 2017
Page 4 of 4
Nays: None
Abstention None
Vote: 6-0
6. DISCUSSION
6A. SENIOR CENTER PARKING
Deputy Director of Community Services Candice Edmondson presented Item 6A and
responded to questions. Steps have been developed to address the parking lot
issues raised over the last few months. The steps include more signage, more visible
signage, naming the lots, and communicating beforehand with any guests coming to
the center that the Gold (lower) lot is reserved for senior citizens and the Green
(upper) lot is for other guests. The Commission discussed possibilities of restriping
the middle section of the existing lower lot and was interested in a feasibility study of
restriping options.
The Commission was invited to attend the Celebrate Southlake cultural event on
Saturday, October 21, 2017 at Frank Edgar Cornish, V Park.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 2.31 p.m.
Motion:
Siebach
Second:
Kyle
Ayes:
Alford, Blake, Kyle, Pappy, Siebach, Spickler
Nays:
None
Abstention
None
Vote:
6-0
Motion;)Carried.
—76—haU Community Services Department
Beverly Blake
A digital recording of this meeting is available by request in the Office of the City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
19 CITY OF
SOUTHLAKE Senior Advisory Commission Sign -in Sheet
October 10, 2017 @ 1pm
Senior Activity Center — The Marq Southlake
285 Shady Oaks Dr. - Southlake, TX
Vacant (Place 1)
MaryLee Alford (Place 2), Vice Chair
Natasha Siebach (Place 3)
Barbara Pappy (Place 4)
Esther Spickler (Place 5)
Beverly Blake (Place 6), Chairman
Margie Kyle (Place 7), Secretary
Vacant (Alt 1)
Vacant (Alt 2)
STAFF
Chris Tribble
Candice Edmondson
Tiffany Irwin
Soheila Phelps
GUESTS (PLEASE PRINT)
Brighton Greene (CARS)
Erik Phelps (CARS)
Mary King (MMOW)
Daniel Cortez
Lauren LaNeave
Bernice McCauley