2017-09-26 CEDC Minutesw,I-"y (.F
SOUTHLAKE
TEXAS
SOUTHLAKE COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION
BOARD MEETING MINUTES: September 26, 2017
LOCATION: Southlake Town Hall
1400 Main Street
4t" Floor, Room 4A
Southlake, Texas 76092
TIME: 5:00 p.m.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS PRESENT: Board President Martin Schelling, Board Secretary Suzanne
Maisto, Bob Mundlin, John Thane and Jeff Wang.
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION BOARD
MEMBERS ABSENT: Board Vice -President Brandon Bledsoe
STAFF PRESENT: Assistant City Manager Alison Ortowski, Assistant City Manager
Ben Thatcher, Chief Financial Officer & Board Treasurer Sharen Jackson, Director of
Public Works Rob Cohen, Director of Community Services Chris Tribble, Deputy
Director of Economic Development Daniel Cortez.
1. Tour of Granite Place at Southlake Town Square
The board toured the new Granite Place building in Town Square. Board members
that participated in this tour along with City Council members include Board
President Martin Schelling, Board Secretary Suzanne Maisto, John Thane and Jeff
Wang.
2. Call to order
Board President Martin Schelling called the meeting to order at 6:00 p.m.
3. Consider approving the minutes from the July 25, 2017 Community
Enhancement and Development Corporation meeting
A motion was made to approve the minutes from the July 25, 2017 meeting as
presented.
Motion:
Mundlin
Second:
Maisto
Ayes:
Maisto, Mundlin, Schelling, Thane & Wang
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried
— APPROVED
4. Economic Development:
a. Review and provide feedback on business visitation program guidelines
Deputy Director of Economic Development Daniel Cortez reviewed the purpose
of the business visitation program with the board. He informed them that this
initiative is part of the Economic Development Master Plan and provides
opportunities for the City to learn about concerns within the business community.
The main outcome of this initiative is to assist in business retention efforts.
The board asked questions and provided feedback.
b. Consider approval of a professional consultant agreement with Jerry
Hodge and Associates for project management of the SH 114
Improvements Project in an amount not to exceed $108,000.
Public Works Director Rob Cohen presented this item noting Mr. Hodge's added
value as project manager on many City transportation projects. Director Cohen
also added that Mr. Hodge has been a crucial to the SH 114 frontage road
between Kirkwood and Solana, specifically in the following ways:
Worked with the County Commissioner to allocate $250,000 of County
funds for the SH 114/Kirkwood/Solana intersection improvements, and
Saved over $50,000 by having TxDOT waive review and inspection fees
on signal and intersection improvements.
A motion was made to approve the agreement with Jerry Hodge and Associates
as presented.
Motion:
Wang
Second:
Thane
Ayes:
Maisto, Mundlin, Schelling, Thane & Wang
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried — APPROVED
c. Consider funding a Professional Services Agreement with Kimley-Horn and
Associates for services associated with preparing Plan, Specifications and
Estimates for SH 114 Frontage (westbound) and Ramp Improvements from
Kirkwood Boulevard to Dove Road in an amount not to exceed $905,000.
Public Works Director Rob Cohen presented this item. He noted that this
agreement with Kimley-Horn and Associates will provide project management
services, conduct geotechnical investigations, develop easement and
conveyance instruments, complete a utility survey, develop plans, specifications
and an estimate (PS&E) and complete the bridge and retaining wall design for
the 114 frontage road.
A motion was made to approve the agreement with Kimley-Horn and Associates
as presented.
Motion:
Wang
Second:
Maisto
Ayes:
Maisto, Mundlin, Schelling, Thane & Wang
Nays:
None
Abstain:
None
Vote:
5-0
Motion Carried — APPROVED
5. Staff reports:
a. Sales tax report
Chief Financial Officer and Board Treasurer Sharen Jackson asked the board if
there were any questions regarding the report that was in the packet. She
informed the Board that the Corporation has brought in over $4.5m ($4,639,722)
in revenue which is $29,722 over the budgeted amount for the year.
b. Development activity report
i. Granite Place at Southlake Town Square
The tour of Granite Place took place prior to the business meeting.
c. Construction management report
Director Chris Tribble provided an update on the construction status of the
Champions Club and presented new construction photos of the project.
6. ADJOURNMENT
Meeting adjourned at 7:0� p.m.
Martin Schelling, President
Community Enhancement and Development Corporation Board
inne Ma o, Secretary
munity Enhbm.,cement and Development Corporation Board