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2017-09-12 SAC Minutes9 CITY OF SOUTHLAKE Senior Advisory Commission Meeting: September 12, 2017 LOCATION: Senior Activity Center The Marq Southlake Traditions III 285 Shady Oaks Drive Southlake, Texas Members Present: Vice Chair MaryLee Alford, Secretary Marge Kyle and SAC members Barbara Pappy and Natasha Siebach Commission Members Absent: Chair Beverly Blake, Jean Boland and Esther Spickler, Staff Members Present: Director of Community Services Chris Tribble, Deputy Director of Community Services Candice Edmondson, Deputy Director of Community Services Kate Meacham, Hospitality & Sales Manager Tiffany Irwin, and Senior Services Coordinator Soheila Mashat-Phelps Guests: Brighton Greene, CARS Chairman; and former Senior Advisory Commission members Charlie Boyd and Bernice McCauley 1. CALL TO ORDER Vice Chairman MaryLee Alford called the meeting of the Senior Advisory Commission to order at 1:01 p.m. 2. PUBLIC FORUM — Vice Chair MaryLee Alford opened Public Forum. Bernice McCauley, 900 Wild Wood, Southlake, former Senior Advisory Commission member, requested guest speakers be invited to the Senior Advisory Commission meetings and current senior center members be grandfathered in at no charge and not be subject to the proposed fee schedule for The Marq Southlake. Vice Chair Alford acknowledged the Public Forum comments. There was no further direction to staff based on the comments. There being no one else to address the Commission, Public Forum was closed. 3. REPORTS 3A. METROPORT MEALS ON WHEELS City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 12, 2017 Page 2 of 4 There was no report this meeting. A copy of the August MMOW report was included in the meeting packet. 313. CALL A RIDE SOUTHLAKE Call A Ride Southlake (CARS) Chairman Brighton Greene informed members CARS will be a participant of the North Texas Giving Day on September 14, 2017. There was no report at this meeting. A copy of the July CARS Report was included in the meeting packet. 3C. CITY MANAGER'S OFFICE There was no report at this meeting. 3D. COMMUNITY SERVICES Deputy Director of Community Services Candice Edmondson presented the August Senior Center Membership Reports and responded to questions concerning the ratio of male and female participants at the center. The gender participation ratio of 68% women and 32% male for Southlake Senior Center is similar to the ratio of most senior centers. Suggestions to increase the male participation at the center were requested. One suggestion was to offer a geriatric tennis program or book club. 3E. SENIOR SERVICES Senior Services Coordinator Soheila Mashat-Phelps reported on the new senior newsletter, new events, seminars, programs, and activities and responded to questions by the Commission. In response to suggestions received on Comment Cards and from an informal survey at a recent senior luncheon, a brunch will be offered in November, additional field trips are being planned, and staff is looking at opportunities for guest speakers at future senior luncheons. 4. CONSENT AGENDA Consent Agenda items are considered to be routine by the Commission and are enacted with one motion. 4A. APPROVAL OF THE MINUTES FROM THE AUGUST 8, 2017 REGULAR SENIOR ADVISORY COMMISSION MEETING. Vice Chair Maryl-ee Alford presented the Consent Agenda, including approval of the minutes of the August 8, 2017 meeting. APPROVED A motion was made to approve the minutes of August 8, 2017. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 12, 2017 Page 3 of 4 Motion: Pappy Second: Siebach Ayes: Alford, Kyle, Pappy and Siebach Nays: None Abstention None Vote: 4-0 Motion Carried. 5. DISCUSSION 5A. AUGUST 8, 2017 PUBLIC FORUM REQUESTS Deputy Director of Community Services Candice Edmondson presented Item 5A, reviewing and responding to the requests presented during Public Forum at the August SAC meeting. 1. Availability of parking for Senior Center members in the lower parking lot at The Marq Feedback: Parking permits for Senior Center members are difficult to enforce, but the "Senior Parking Only" signs will continue to be placed in the parking lot on busy days to preserve the lower lot for senior citizen parking Suggestion: Acknowledging the limitations to enforce, mark parking spaces with specific time or days for "Seniors Only." Suggestion: Reserve the first row of parking spaces for "Seniors Only" and continue display of the "Seniors Only" signs currently being used Suggestion: Provide rear view mirror cards to designate senior vehicles. SAC Direction: Vice Chair Alford noted the suggestions for this Public Forum issue and requested further investigation at an upcoming meeting. 2. Parking space width size Feedback: Staff presented width comparisons of parking lot space sizes at several City parks and facilities. The comparisons showed that The Marq parking spaces, which range from 8ft. bin. - 10ft. 6in., are larger than those at other City facilities. In addition, the minimum width set by the Texas Department of Licensing & Regulations for parking lot space is 8 feet. Suggestion: None. SAC Direction: Vice Chair Alford acknowledged the research provided for this Public Forum issue and requested SAC members receive a copy of presentation. Staff was directed to revisit this item at the next SAC meeting. 5B. FY 2018 MARQ FEE SCHEDULE Deputy Director of Community Services Candice Edmondson presented the proposed fee changes for Legends Hall rental fees and Deputy Director of Community Services Kate Meacham presented the proposed fees for Champions Club. The Deputy Directors, along with Director Chris Tribble, responded to questions City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Senior Advisory Commission Minutes of the September 12, 2017 Page 4 of 4 regarding membership discounts for Champions Club, development of program fees, locker availability, and senior access to the walking track and the pool. Staff clarified that the currently proposed Marq Fee Schedule requires users of Champions Club to either be a paying Champions Club member or pay the Champions Club non-member program/rental fees. The free Senior Center fitness classes currently being offered will continue to be free, but will be moving to fitness rooms within Champions Club. Senior Center members will not have to purchase a separate Champions Club membership to access those classes. However, new senior programs and fitness classes offered at Champions Club may be fee based, therefore, requiring participants to acquire a Champions Club membership or pay the non-member program fee. Some basic programs/classes will be included with the Champions Club membership. A suggestion was made to offer a free walking program (self -lead, no instructor) on the walking track at a specific time daily for seniors at no charge. SAC expressed the desire to provide input into the programming fees established in the Cost Recovery Policy. The Cost Recovery Policy will be presented for SAC feedback and recommendation in a few months before it is submitted for City Council consideration. 5C. SENIOR WEBSITE REVISIONS Deputy Director of Community Services Candice Edmondson presented the revisions to the senior website pages (www.SouthlakeSeniorCenter.com) and responded to questions by the Commission. 6. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 2:16 p.m. Motion: Pappy Second: Kyle Ayes: Alford, Kyle, Pappy and Siebach Nays: None Abstention None Vote: 4-0 Motion Carried. Chair Community Services Department A digital recording of this meeting is available by request in the Office of the City Secretary. City of Southlake Values. - Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork 19 CITY OF SOUTHLAKE Senior Advisory Commission Sign -in Sheet Sept 12, 2017 - 1:00 p.m. Senior Activity Center — The Marq Southlake 285 Shady Oaks Dr. - Southlake, TX lean Boland (Place 1) MaryLee Alford (Place 2), Vice Chair Natasha Siebach (Place 3) Barbara Pappy (Place 4) Esther Spickler (Place 5) Beverly Blake (Place 6), Chairman Margie Kyle (Place 7), Secretary Vacant (Alt 1) Vacant (Alt 2) STAFF Chris Tribble Candice Edmondson Tiffany Irwin Soheila Phelps Kate Meacham GUESTS (PLEASE PRINT) Brighton Greene (CARS) Erik Phelps (CARS) Mary King (MMOW) A �a5t o_- (, 4, C, �_ -, SOUTHLAKE TFXAS PLEASE r � Address: %�Ild Email PUBLIC COMMENT CARD Please give completed card to City Staff. NOT COMPLETE A FORM FOR SOMEONE NOT IN ATTENDANCE. Date: 9 ;/ ,L (optional):Z Agenda Item # J (MUST BE COMPLETED) I will speak in SUPPORT of this item wI ill speak in OPPOSITION of this Item I do not wish to speak, but please record my: SUPPORT OPPOSITON rL 1 wish to speak during PUBLIC FORUM on an item not on the Agenda Topic: Note: To allow everyone an opportunity to be beard, please limit your comments to 3 minutes.