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Item 4E MemoCITY ��1OFi �j� I� j �/ SOV 1 '1 1LAKE MEMORANDUM (December 5, 2017) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Item 4E Subject: Approve Amendment No. 1 to the Engineering Services Agreement with Schrickel, Rollins and Associates, Inc. for FY 2017 Sidewalk Design Project in the amount of $4,859 Action Requested: Approve Amendment No. 1 to the Engineering Services Agreement with Schrickel, Rollins and Associates, Inc. for FY 2017 Sidewalk Design Project in the amount of $4,859. Background Information: The Public Works Department executed an Engineering Services Agreement with Schrickel, Rollins and Associates, Inc. (SRA) on September 27, 2017 for the design of three (3) sidewalk segments throughout the City. These sidewalk segments are located along SH 114 at Cherry Lane, E. Continental Boulevard between South Hollow and Crooked Lane and at the intersection of Southlake Boulevard and Central Avenue at the entrance to the Texas Health Harris Methodist office building. The Cherry Lane segment included the survey and design of the sidewalk up to the driveway approach of the Lake Cities Animal Clinic located at 2100 SH 114. The Public Works Department requested a change to the original scope of services to include an additional 400 linear feet of sidewalk survey and design to extend the sidewalk northward. This amendment will allow SRA to design a continuous sidewalk segment between the existing sidewalk constructed by the developer of 485 Cherry Lane and the intersection of SH 114 and Kimball Boulevard. Below is the summary of the contract amendment: Page 1 of 2 Financial Considerations: Item 4E Contract Amount Original Engineering Services Agreement $49,426 • SH 114 at Cherry Lane Sidewalk Segment • E. Continental Boulevard Sidewalk Segment • Southlake Boulevard at Central Avenue Sidewalk Segment Amendment No. 1 $4,859 • Extend design of Cherry Lane Sidewalk Segment Amended Contract Total $54,285 Funding for Amendment No. 1 is available in the Citywide Pathways Improvements Budget. Strategic Link: This item relates to the City's strategy map focus areas of Safety & Security and Infrastructure. It specifically relates to the City's Corporate Objectives of C1 Achieve the highest standards of safety & security. The critical business outcome is CB05 — Improve quality of life through progressive implementation of Southlake's Comprehensive Plan recommendations. Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: The City Council may approve or deny this amendment. Supporting Documents: Amendment No. 1 Engineering Services Agreement Location Map: Cherry Lane Segment Location Map: E. Continental Boulevard Segment Location Map: Southlake Boulevard at Central Avenue Segment Staff Recommendation: Approve Amendment No. 1 to the Engineering Services Agreement with Schrickel, Rollins and Associates, Inc. for FY 2017 Sidewalk Design Project in the amount of $4,859. Staff Contact: Rob Cohen, Director of Public Works Kyle Hogue, P.E., Deputy Director of Public Works/City Engineer Alejandra Ayala, P.E., Civil Engineer Page 2 of 2 r r ;n04, p r�NN Addificnal Sidewalk Segments Under Design LOCATION MAP LINN PFAM9 Schrickel, Rollins and Associates, Inc. «-AN K,W' Landscape Architecture • Civil Engineering • Planning RE: Sidewalk Projects Contract Amendment #1 Proposal Cherry Lane Sidewalk Project #12052017 Dear Alex: Attached please find a fee schedule for extending the design of the sidewalk along Cherry Lane to the north approximately 400 feet to connect to the end of the existing sidewalk at the north property line of Alliance Office Systems. The additional not -to -exceed cost would be $4,859. Let me know if you have any questions or need any additional information. Thank you so much for the opportunity! We look forward to working with you and your staff. Sincerely, SCHRICKEL, ROLLINS AND ASSOCIATES, INC. (; � 1� __e__ osep E. Bradley, P.E., Vice President J 9 5373 Attachments 1161 Corporate Drive West, Suite 200 Arlington, TX 76006 ! 817.649.3216 ! Metro: 817.640.8212 ! Fax: 817.649.7645 ! SRADESIGN.COM Victor W. Baxter, RLA Joseph E. Bradley, PE J. Spencer Freeman, RLA November 27, 2017 Delbert W. Hirst, RLA Sanford P. LaHue, Jr., PE Henry L. Parker, RLA Christian Schnitger, PE Larry Stone, PE Alejandra Ayala, P.E. James R. Williams, RLA Civil Engineer Clint T. Wofford, RLA City of Southlake - Public Works & Engineering Kent E. Besley, RLA ofcounsel 1400 Main Street, Suite 320 Albert W. Rollins, PEofcounsel Southlake, Texas, 76092 Gene Schrickel (1927-2005) RE: Sidewalk Projects Contract Amendment #1 Proposal Cherry Lane Sidewalk Project #12052017 Dear Alex: Attached please find a fee schedule for extending the design of the sidewalk along Cherry Lane to the north approximately 400 feet to connect to the end of the existing sidewalk at the north property line of Alliance Office Systems. The additional not -to -exceed cost would be $4,859. Let me know if you have any questions or need any additional information. Thank you so much for the opportunity! We look forward to working with you and your staff. Sincerely, SCHRICKEL, ROLLINS AND ASSOCIATES, INC. (; � 1� __e__ osep E. Bradley, P.E., Vice President J 9 5373 Attachments 1161 Corporate Drive West, Suite 200 Arlington, TX 76006 ! 817.649.3216 ! Metro: 817.640.8212 ! Fax: 817.649.7645 ! SRADESIGN.COM SCHRICKEL, ROLLINS & ASSOCIATES, INC. - CONTRACT AMENDMENT #1 FOR PROJECT #12052017 SOUTHLAKE CAPITAL IMPROVEMENT PROJECTS COST PROPOSAL FOR ENGINEERING SERVICES - NOVEMBER 22, 2017 PROJECT #1- SH114 @ CHERRY LANE TASK NO. SHEETS STAFF - MANHOURS TASK TOTALS PROJECT MANAGER SENIOR ENGINEER GRADUATE ENGINEERS SENIOR LAND.ARCH. L.A. SR CAD II TECH CLERICAL $185 $145 $80 $110 $100 $104 1 $70 BASIC SERVICES (LUMP SUM / NOT -TO -EXCEED) PROJECT MANAGEMENT/ CD'S 1 MISC PROGRESS MEETINGS NA 1 1 $265 QA/QC NA 2 $290 QUANTITIES/ DETAILS NA $0 LAYOUT 2 4 12 2 $1,908 D.A. MAP AND COMPS 1 2 6 4 $1,266 CROSS-SECTIONS 1 4 320 SUBTOTAL CONSTRUCTION PLANS $4,049 TOTAL BASIC SERVICES (LUMP SUM / NTE) _ $4,049 ADDITIONAL SERVICES (HOURLY / NOT -TO -EXCEED) SURVEY CREW: 4 HRS. @ $140 PER HOUR $560 TECH: 2 HRS. @ $125 PER HOUR $250 PRINTING SUBTOTAL ADD SERV = $810 TOTAL ADDITIONAL SERVICES (HOURLY / NTE) _ $810 TOTAL ESTIMATED FEE: PROJECT #1 (NTE) $4,859 AGREEMENT FOR ENGINEERING SERVICES ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council Action: Y& Ord./Res. No. — Date Approved THIS AGREEMENT is made this 27 kday of Ss � re�R , 2017 by and between the City of Southlake, Texas (hereinafter referred to as "CITY"), and Schrickel, Rollins and Associates, Inc. (hereinafter referred to as "ENGINEER"). WHEREAS, CITY contemplates the need to make improvements to the public sidewalk system at various locations. This project is to be known as the FY 2017 Sidewalk Design Project and hereinafter referred to as the "Project". WHEREAS, ENGINEER is qualified, able, and desirous of performing the necessary engineering work upon which the Project is based and is willing and able to work with CITY staff to organize and coordinate the professional services necessary to complete the Project. NOW, THEREFORE, CITY engages ENGINEER to perform, and ENGINEER agrees to perform, the engineering work for the Project, as more fully described herein below, and CITY agrees to pay as compensation, and ENGINEER agrees to accept as compensation, the payments on the dates and in the amounts herein specified, all in accordance with the terms more fully set out below and as provided in Attachments Al, A2 and A3 which is attached hereto and incorporated by reference as if fully set forth herein. I. ARTICLE ENGINEERING SERVICES A. Scope of Work ENGINEER will provide the supervision, direction, personnel and equipment to perform the engineering Services outlined in Attachment A in accordance with the terms set forth in this Agreement and in Attachments Al, A2 and A3. B. Definitions Services refer to the professional services performed by ENGINEER pursuant to this Agreement. C. Changes CITY, without invalidating the Agreement, may order changes within the general scope of the work required by the Agreement by altering, adding to and/or deducting from the work to be performed. If any change causes an increase or decrease in ENGINEER's cost of, or the time required for, the performance of any part of the Services under the Agreement, an equitable adjustment will be made by mutual agreement and this Agreement shall be modified in writing accordingly. FY 2017 Sidewalk Design Project - ESA Page 1 D. Coordination with Owner The CITY shall make available to ENGINEER for use in performing Services hereunder all existing plans, maps, field notes, statistics computations and other data in the CITY's possession relative to existing facilities and to the Project. E. Site and Local Conditions ENGINEER has the right to examine the site in order to become acquainted with local conditions and accepts conditions at the site unless otherwise noted in writing to the CITY. Any coordination or scheduling of work by CITY shall not relieve ENGINEER from its responsibilities specified hereunder. Necessary arrangement for access to any site by ENGINEER's employees will be made with CITY. F. Assignment and Subcontractors/Third Party Rights The rights and obligations covered herein are personal to each party hereto and not to any third party and for this reason neither this Agreement nor any contract hereunder shall be assigned by either party in whole or in part; nor shall ENGINEER subcontract any of its obligations under this Agreement without the prior written consent of CITY. G. Independent Contractor ENGINEER covenants and agrees that it will perform the work hereunder as an independent contractor, and not as an officer, agent, servant, or employee of CITY; that ENGINEER shall have exclusive control of and exclusive right to control the details of the work performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors, subcontractors, and consultants; that the doctrine of respondent superior shall not apply as between CITY and ENGINEER, its officers, agents, employees, contractors, subcontractors, and consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between CITY and ENGINEER. H. Disclosure By signature of this contract, ENGINEER warrants to CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interests, direct or indirect, in property abutting the proposed Project and business relations with abutting property owners. ENGINEER further warrants that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. Finally, Engineer warrants that it has submitted to the City a completed Conflicts of Interest Questionnaire as required by Chapter 176 of the Texas Local Government Code. FY 2017 Sidewalk Design Project - ESA Page 2 Approval by CITY Approval by CITY of this Agreement shall not constitute or be deemed to be a release of the responsibility and liability of ENGINEER, its officers, agents, employees, and subcontractors for the accuracy and competency of the Services performed under this Agreement, including but not limited to surveys, designs, working drawings and specifications and other engineering documents. Such approval shall not be deemed to be a waiver or an assumption of such responsibility and liability by CITY for any negligent act, error, or omission in the performance of ENGINEER's professional services or in the conduct or preparation of the subsurface investigations, surveys, designs, working drawings and specifications or other engineering documents by ENGINEER, its officers, agents, employees and subcontractors, it being the intent of the parties that approval by CITY signifies the CITY's approval of only the general design concept of the Improvements to be constructed. J. Indemnification ENGINEER SHALL AND DOES HEREBY AGREE TO INDEMNIFY AND HOLD HARMLESS CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES FROM ANY AND ALL DAMAGES, LOSS OR LIABILITY OF ANY KIND WHATSOEVER, BY REASON OF DEATH OR INJURY TO PROPERTY OR PERSON CAUSED BY ANY OMISSION OR NEGLIGENT ACT OF ENGINEER, ITS OFFICERS, AGENTS, EMPLOYEES, INVITEES, OR OTHER PERSONS FOR WHOM IT IS LEGALLY LIABLE, WITH REGARD TO THE PERFORMANCE OF THIS CONTRACT, AND ENGINEER WILL, AT ITS COST AND EXPENSE, DEFEND, PAY ON BEHALF OF, AND PROTECT CITY AND ITS OFFICERS, AGENTS, AND EMPLOYEES AGAINST ANY AND ALL SUCH CLAIMS AND DEMANDS. THE PROVISIONS OF THIS SECTION ARE SUBJECT TO THE LIMITATIONS OF TEXAS LOCAL GOVERNMENT CODE SECTION 271.904 AND SHALL BE CONSTRUED TO THAT EFFECT. K. No Third Party Beneficiary For purposes of this Agreement, including its intended operation and effect, the parties specifically agree and contract that: (1) this Agreement only affects matters/disputes between the parties to this Agreement, and is in no way intended by the parties to benefit or otherwise affect any third person or entity (except the indemnitees identified or described in Article I, Section J., above), notwithstanding the fact that such third person or entities may be in a contractual relationship with CITY and ENGINEER, or both; and (2) the terms of this Agreement are not intended to release, either by contract or operation of law, any third person or entity from obligations they owe to either CITY or ENGINEER. FY 2017 Sidewalk Design Project - ESA Page 3 L. Successors and Assigns CITY and ENGINEER each bind themselves and their successors, executors, administrators and assigns to the other party to this Agreement and to the successors, executors, administrators and assigns of such other party with respect to all covenants of this Agreement. Neither CITY nor ENGINEER shall assign or transfer its interest in this Agreement without prior written consent of the other. H. ARTICLE CITY'S RESPONSIBILITIES CITY will: 1. Provide full information as to CITY's requirements for the Project; 2. Assist ENGINEER by placing at ENGINEER's disposal all information in CITY's control or knowledge which is pertinent to the Project, including executed right-of-way easements and final field survey data; 3. Examine all work presented by ENGINEER and respond within reasonable time and in writing to the material submitted by ENGINEER; 4. Pay all costs incident to advertising for obtaining bids or proposals from Contractors; 5. Give prompt written notice to ENGINEER whenever CITY observes or otherwise becomes aware of any defect in ENGINEER's work or in Contractor's work; 6. Designate in writing a person to act as its representative with respect to this Agreement, such person having complete authority to transmit instructions, receive information, and make or interpret the CITY's decisions; 7. Provide all information and criteria as to the CITY's requirements, objectives, and expectations for the Project including all numerical criteria that are to be met and all standards of development, design, or construction. 8. Provide to the ENGINEER all previous studies, plans, or other documents pertaining to the Project and all new data reasonably necessary in the ENGINEER's opinion, such as site survey and engineering data, environmental impact assessments or statements, zoning or other land use regulations, etc., upon all of which the ENGINEER may rely; and 9. Arrange for access to the site and other private or public property as required for the ENGINEER to provide its services. FY 2017 Sidewalk Design Project - ESA Page 4 10. Provide any other information or assistance as outlined in Attachments Al, A2 and A3 hereto. III. ARTICLE COMPENSATION FOR ENGINEERING SERVICES The CITY shall compensate ENGINEER for services rendered under this Agreement, in accordance with the following: For the completion of the work contemplated in Article I, the ENGINEER shall be paid $31,426 on a lump sum basis for Basic Services and $18,000 on an hourly basis plus expenses for Additional Services as outlined in Attachments A1, A2 and A3 hereto, with a total not to exceed cost ceiling of $49,426 as billed monthly by ENGINEER. IV. ARTICLE TIMES OF BILLING AND PAYMENT The ENGINEER shall bill CITY monthly for any services and expenses incurred in accordance with the work performed subject to the limits set out in Article III. Payment shall be due within thirty (30) days of receipt by CITY of a properly prepared and correct invoice from ENGINEER. ENGINEER's invoices shall be accompanied by such records or other written proof as CITY deems necessary to verify the billings. Invoices shall be made to CitV Finance Department's office at 1400 Main Street, Suite 440, Southlake, Texas 76092. If CITY fails to make payment due ENGINEER within thirty (30) days of the day when payment for services and expenses is due under the terms of this Agreement, ENGINEER shall be entitled to interest on such unpaid sums at the rate provided in Chapter 2251 of the Texas Government Code. V. ARTICLE ADDITIONAL ENGINEERING SERVICES In addition to performing the engineering services set out in Article I, hereof, ENGINEER agrees to perform additional services as requested by CITY from time to time and CITY agrees to compensate ENGINEER for such services in accordance with ENGINEER's standard hourly fee and expenses (Attachment 131 Schedule of Charges - 2017) for actual time expended and actual out-of-pocket sums expended, such services to be one or more of the following: 1. Make or prepare detailed description of sites, maps, or drawings related thereto and outside the scope of the Project; 2. Appearances before courts or boards on matters of litigation or hearings related to the Project; FY 2017 Sidewalk Design Project - ESA Page 5 3. Preparation of environmental impact assessments or statements for any governmental agency; 4. Miscellaneous engineering work for CITY not related to the Project; 5. To provide resident project construction inspection, unless such inspection is not required, in writing, by the CITY; 6. Other services agreed to by the parties in writing and incorporated herein. VI. ARTICLE STANDARD OF CARE In performing its professional services, the ENGINEER will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the services are provided and in accordance with any applicable governmental laws, regulations and ordinances. VII. ARTICLE PERIOD OF SERVICE This Agreement shall be effective upon execution by CITY and ENGINEER, and shall remain in force until work is completed on the Project or until terminated under the provisions hereinafter provided in Article VIII. VIII. ARTICLE TERMINATION The CITY may terminate this Agreement at any time for convenience, with or without cause by giving written notice to the ENGINEER. Such termination may be made effective on such future date as agreed by the parties, but absent such agreement shall be immediate. Upon receipt of such notice the ENGINEER shall immediately discontinue all services and work and the placing of all orders or the entering into contracts for supplies, assistance, facilities, and materials in connection with the performance of this Agreement and shall proceed to cancel promptly all existing contracts insofar as they are chargeable to this Agreement. The ENGINEER, upon termination, shall be paid for all services rendered through the date of termination together with any additional reimbursable expense then due. IX. ARTICLE OWNERSHIP OF DOCUMENTS 1. All completed or partially completed reports prepared under this Agreement, including the original drawings in both paper and electronic formats, shall become the property of CITY if this Agreement is FY 2017 Sidewalk Design Project - ESA Page 6 terminated. Upon completion and payment of the contract, the final design, drawings, specifications and documents in both paper and electronic formats shall be owned by CITY. 2. Reuse, change or alteration by CITY or others acting by or on behalf of CITY of such documents without the permission of ENGINEER shall be at CITY's sole risk. X. ARTICLE INSURANCE ENGINEER shall carry and maintain at all times relevant hereto, at ENGINEER's expense, insurance of the type and of minimum coverage limits as follows: 1. Workers Compensation - Statutory Employer's Liability - Limits as required by the State of Texas. 2. Comprehensive General Liability, Bodily Injury and Property Damage including contractual liability in a combined single limit - $500,000 per occurrence. 3. Comprehensive Automotive Liability, Bodily Injury and Property Damage in a combined single limit - $1,000,000 per accident. Certificates of insurance for the above coverage in a form acceptable to CITY, evidencing the coverage required above, shall be provided to CITY within ten (10) business days after execution of this Agreement and prior to issuing Notice to Proceed. Such certificates shall provide that the insurer will give CITY not less than ten (10) days notice of any material changes in or cancellation of coverage. In the event any subcontractor of ENGINEER, with or without CITY's consent, provides or renders services under this Agreement, ENGINEER shall ensure that the subcontractor's services are covered by the same insurance limits as set forth above. ENGINEER shall not commence work under this Agreement until it has obtained Professional Liability (Errors and Omissions) Insurance as required hereunder and such insurance coverage has been approved by CITY. Such insurance shall be in the minimum amount of $1,000,000 and shall include coverage of Contractually Assumed Liability. The insurance coverage prescribed herein shall be maintained until one (1) year after CITY's acceptance of the construction project and shall not be canceled without prior written notice to CITY. In this connection, upon the signing and return of this Agreement by ENGINEER, a Certificate of Insurance shall be furnished to CITY as evidence that the insurance coverage required herein has been obtained by ENGINEER, and such certificate shall contain the provision that such insurance shall not be cancelled or modified without thirty (30) days prior written notice to CITY. ENGINEER shall notify CITY within ten (10) days of any modification or alteration in such Professional Liability (Errors and Omissions) Insurance. FY 2017 Sidewalk Design Project - ESA Page 7 XI. ARTICLE AUTHORIZATION, PROGRESS AND COMPLETION CITY and ENGINEER agree that the Project is planned to be completed by January 31, 2018. ENGINEER shall employ manpower and other resources, and use professional skill and diligence to meet the schedule; however, ENGINEER shall not be responsible for schedule delays resulting from conditions beyond its control. By mutual agreement, CITY and ENGINEER may modify the Project schedule during the course of the Project and if such modifications affect ENGINEER's compensation, it shall be modified accordingly, subject to CITY's approval. It is understood that this Agreement contemplates full and complete engineering services for this Project, including any and all Services necessary to complete the work. For additional Engineering Services, the authorization by CITY shall be in writing and shall include the definition of the services to be provided, the schedule for commencing and completing the services, and the basis for compensation as agreed upon by CITY and ENGINEER. XII. ARTICLE NOTICE Any notice required under this Agreement will be in writing and given either personally, by registered or certified mail, return receipt requested, or by a nationally recognized overnight courier service, addressed to the parties as follows: If to CITY: Shana Yelverton City Manager City of Southlake 1400 Main Street, Suite 460 Southlake, Texas 76092 Phone: 817-748-8400 Fax: 817-748-8010 If to ENGINEER: Joseph E. Bradley, P.E. Vice President Schrickel, Rollins and Associates, Inc. 1161 Corporate Drive West, Suite 200 Arlington, Texas 76006 Phone: (817) 649-3216 All notice shall be effective upon the date of receipt. FY 2017 Sidewalk Design Project - ESA Page 8 XIII. ARTICLE SEVERABILITY In the event that any provision of this Agreement shall be found to be void or unenforceable, such finding shall not be construed to render any other provisions of this Agreement either void or unenforceable. All provisions, which are void or unenforceable, shall not substantially affect the rights or obligations granted to or undertaken by either party. XIV. ARTICLE VENUE -LAW Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. This Agreement shall be construed in accordance with the laws of the State of Texas. IN WITNESS WHEREOF the parties have caused this Agreement to be executed in two equal originals on the date and year first above mentioned. CITY OF SOUTHLAKE: By: Tna Yelverton, City Manager ATTEST: City Secretary FY 2017 Sidewalk Design Project - ESA Page 9 ENGINEER: SCHRICKEL, ROLLINS AND ASSOCIATES, INC. By: G Jose h 1E. Bradley, Vice President THE STATE OF TEXAS § COUNTY OF TARRANT § Before me on this day personally appeared �� SF.I7HDLG✓� known to me for proved to me on the oath of or through (description of identity card or other document)] to be the person whose name is subscribed to the foregoing instrument and that he/she is the duly authorized acknowledged to me that he/she executed the same for the purposes and consideration therein expressed. Given under my hand and seal of office this JOS day of A.D. 2017. ,,•4..".`?�.,'�CFg9,HARON WEST N��State of Texas =' o`fary`1 1�ublic, State of Texas 6 •fie My Commission Expires '��'%;;;`.�•'` January 21, 2018 SM4,eoRl WE57" Notary's Name Printed FY 2017 Sidewalk Design Project - ESA Page 10 LINO RK Schrickel, Rollins and Associates, Inc. Illll��i� IL,WM Landscape Architecture • Civil Engineering • Planning Victor W. Baxter, RLA Joseph E. Bradley, PE J. Spencer Freeman, RLA September 7, 2017 Delbert W, Hirst, FLA Sanford P. LaHue, Jr., PE Henry L. Parker, RLA Christian Schnitger, PE Alejandra Ayala, P.E. Larry Slone, PE James R. Williams, FLA Civil Engineer Clint T. Wofford, FLA City of Southlake - Public Works & Engineering Kent E. Beeley, RLA of counsel 1400 Main Street, Suite 320 Albert W. Rollins, PE ofcounsel Southlake, Texas, 76092 Gene Schdakel(192T2005) RE: Sidewalk Projects Engineering Services Proposal SH 114 @ Cherry Lane East Continental (South Hollow to Crooked Lane) FM 1709 @ Central Avenue Dear Alex: Attached please find Attachments A1, A2 and A3 which are cost proposals for engineering services for the referenced projects. We understand that these three projects will be combined into one engineering services agreement for a total not -to -exceed amount of $49,426. A PDF version will be transmitted via e-mail. Let me know if you have any questions or need any additional information. Thank you so much for the opportunity! We look forward to working with you and your staff. Sincerely, SCHRICKEL, ROLLINS AND ASSOCIATES, INC. Bradley, P.E., Vice President JEB/3541 i Attachments 1161 Corporate Drive West, Suite 200 Arlington, TX 76006 1 817.649.3216 1 Metro: 817.640.8212 1 Fax: 817.649.7645 1 SRADESIGN.COM SCHRICKEL, ROLLINS & ASSOCIATES, INC. - ATTACHMENT "Al" FOR PROJECT 41 SOUTHLAKE CAPITAL IMPROVEMENT PROJECTS COST PROPOSAL FOR ENGINEERING SERVICES- September 5, 2017 PROJECT #1 - SH114 @ CHERRY LANE TASK NO. SHEETS STAFF -MANHOURS TASKTOTALS PROIECF MANAGER SENIOR GRADUATE ENGINEER ENGINEERS SENIOR L.A. IAND.ARCH. R SR CAD TECH CLERICAL $185 $145 $80 $110 $100 $104 $]0 BASIC SERVICES (LUMP SUM / NOT-TO-EXCEED) ¢#OJECT MANAGE MENT /COS / MIS C PROGRESS MEETINGS NA 31 3 $]95 QVQC NA 4 $580 QUANTITIES /DETAILS 1 1 4 $505 LAYOUT 1 4 12 2 $1,908 CROSS-SECTIONS 1 4 320 SUBTOTAL CONSTRUCTION PIANS 4,108 TOTAL BASIC SERVICES (LUMP SUM NTE) _ $4,108 ADDITIONAL SERVICES (HOURLY/ NOT-TO-EXCEED) SURVEY CREW: BHRS. @ $140 PERHOUR $1,120 TECH: 4 HRS. @ $125 PER HOUR $500 PRINTING(SUBMIFFALS & BID SETS) 300 SUBTOTAL ADD SERV = $1,920 TOTAL ADDITIONAL SERVICES (HOURLY /NTE) _ $1,920 TOTAL ESTIMATED FEE: PROJECT #1 (NTE) $6,028 SCH RICKEL, ROLL]NS& ASSOCIATES, INC. -ATTACHMENT A2 FOR PROJECT#2 SOUTHLAKE CAPITAL IMPROVEMENT PROJECTS COST PROPOSAL FOR ENGINEERING SERVICES- September 5, 2017 PROJECT #2 - E. CONTINENTAL (SOUTH HOLLOW TO CROOKED LANE) TASK NO. SHEETS STAFF - MANHDURS TASK TOTALS PROJECT SENIOR MANAGER ENGINEER GRADUATE SENIOR L.A. ENGINEERS LAND. ARCH. II SRCAE TECH CLERICAL $185 $14S $80 $110 $100 1 $104 1 $70 BASIC SERVICES (LUMP SUM / NOT -TO -EXCEED) PROJECT MANAGEMENT/CD'S/MISC PROGRESSMEETINGS NA 3 3 $795 QVQC NA 4 $580 TITLE SHEET 1 1 2 $345 QUANTITIES DETAILS 4 1 16 4 $1,881 LAYOUTS 3 4 32 6 $3,924 GRADING 3 4 32 6 $3,924 DRAINAGE AREA MAP 1 1 8 2 $1,033 DRAINAGE COMPUTATIONS 1 2 12 2 $1,538 CULVERT LAYOUTS 1 2 12 2 $1,538 CROSS-SECTIONS NA 1 8 $825 SPECIFICATIONS NAI 1 4 2 645 SUBTOTAL PM/CO'S= $17,028 BID ASSISTANCE BID TABS & ASSISTANCE NA 2 2 530 SUBTOTAL BIO ASSISTANCE= $530 TOTAL BASIC SERVICES (LUMP SUM / NTE) _ $17,558 ADDITIONAL SERVICES (HOURLY/ NOT -TO -EXCEED) SURVEY CREW: 16 HAS. @ $140 PER HOUR $2,240 TECH: 16 HRS. @ $125 PER HOUR $2,000 EASEMENTDOCUMENTS AS NEEDED 1 EA @ $1,500 PER EASEMENT $1,500 PRINTING (SUBMITTALS & BID SETS) 500 SUBTOTAL ADD SERV = $6,240 TOTAL ADDITIONAL SERVICES (HOURLY/ NTE) _ $6,240 TOTAL FEE: PROJECT #2(NTE)= $23,798 SCH RICKEL, ROLLINS & ASSOCIATES, INC. -ATTACHMENT "A3" FOR PROJECT #3 SOUTHLAKE CAPITAL IMPROVEMENT PROJECTS COST PROPOSAL FOR ENGINEERING SERVICES - September 5, 2017 PROJECT #3 - FM1709 @ CENTRAL AVENUE TASK NO. SHEETS STAFF -MANNOURS TASKTOTALS PROJECT SENIOR GRADUATE SENIOR MANAGER ENGINEER ENGINEERS LAND. ARCH. L.A. 1 II SRCAD TE[H CLERICAL $185 $145 $80 $110 1 $100 $104 $TO BASIC SERVICES (LUMP SUM / NOT-TO-EXCEED) PROIECTMANAGEMENT/CO'S MISC PROGRESS MEETINGS NA 3 3 $795 QA/QC NA 4 $580 TITLE SHEET 1 1 2 $345 QUANTITIES/ DETAILS 2 1 12 2 $1,353 LAYOUTS 1 4 16 4 $2,436 GRADING 1 2 12 2 $1,538 RETAINING WALL LAYOUT 1 1 8 2 $1,033 CROSS-SECTIONS NA 1 4 $505 SPECIFICATIONS NA 1 4 2 645 SUBTOTALPM/CD'S= $9,230 81OASSISTANCE BID TABS & ASSISTANCE NA 2 2 L530 SUBTOTAL BID ASSISTANCE= $530 TOTAL BASIC SERVICES (LUMP SUM / NTE) _ $9,760 ADDITIONAL SERVICES (HOURLY/ NOT-TO-EXCEED) SURVEY CREW: 16 HRS. @ $140 PER HOUR$2,240 TECH: 10 HRS. IT $125 PER HOUR $1,250 SUE AT LEVEL 8: 200 LF @ $1.50 PER LF $300 LEVEL A: 3E @ $1,350 PER HOLE $4,050 EASEMENTDOCUMENTS AS NEEDED SEA @ $1,500 PER EASEMENT $1,500 PRINTING (SUBMITTALS & BID SETS) 500 SUBTOTALADE SERV= $9,840 TOTAL ADDITIONAL SERVICES (HOURLY/ NTE) _ $9,840 TOTAL FEE: PROJECT #3(NTE)= $19,600 Attachment B1 FIX .WM SCHEDULE OF CHARGES - 2017 BILLABLE SALARY RATE & EXPENSE CHARGES The ranges and individual salaries are adjusted annually. OTHER SERVICES: SURVEY FIELD PARTY $135 $175 PRINTING & PLOTTING SERVICES: In-house printing and plotting services will be charged at the market rate for commercial printing plus 10%. In-house capability includes color plots and a variety of media, including bond, vellum and mylar. In-house Xerox copies provided at $0.06 per single side copy or $0.12 per double side copy. Color copies provided for $0.60 (81/2x11) and $1.00 (11x17) per single sheet. OTHER DIRECT EXPENSES: Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and reproductions expense, communication expense, travel, transportation and subsistence away from Arlington and other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons other than staff members. 17SPLA -1 RANGE OF BILLABLE SALARY RATE CLASSIFICATION: LOW HIGH PRINCIPAL $151 $200 ASSOCIATE 92 168 SENIOR ENGINEER 146 178 ENGINEER III 108 141 ENGINEER II 81 108 ENGINEER -IN -TRAINING (FIT) 70 92 SENIOR LANDSCAPE ARCHITECT 118 200 LANDSCAPE ARCHITECT III 87 125 LANDSCAPE ARCHITECT II 70 98 LANDSCAPE ARCHITECTURAL INTERN 54 81 ARCHITECT 87 141 ARCHITECTURAL INTERN 54 81 DESIGNER 54 98 SURVEYOR(RPLS) 98 141 SURVEY COORDINATOR 76 113 SURVEY TECHNICIAN 65 108 ENGINEERING TECHNICIAN 65 98 PLANNING TECHNICIAN 54 81 GIS PROJECT MANAGER 90 120 GIS ANALYST 75 100 GIS TECHNICIAN 60 100 PRODUCTION COORDINATOR 76 113 CAD OPERATOR/DRAFTER III 65 98 CAD OPERATOR/DRAFTER II 54 76 CAD OPERATOR/DRAFTER 1 49 65 SENIOR SECRETARY/SPECIFICATIONS COORDINATOR 49 87 SECRETARY/WORD PROCESSOR 38 70 CLERK 35 49 The ranges and individual salaries are adjusted annually. OTHER SERVICES: SURVEY FIELD PARTY $135 $175 PRINTING & PLOTTING SERVICES: In-house printing and plotting services will be charged at the market rate for commercial printing plus 10%. In-house capability includes color plots and a variety of media, including bond, vellum and mylar. In-house Xerox copies provided at $0.06 per single side copy or $0.12 per double side copy. Color copies provided for $0.60 (81/2x11) and $1.00 (11x17) per single sheet. OTHER DIRECT EXPENSES: Other direct expenses are reimbursed at actual cost times a multiplier of 1.10. They include outside printing and reproductions expense, communication expense, travel, transportation and subsistence away from Arlington and other miscellaneous expenses directly related to the work, including costs of laboratory analysis, tests, and other work required to be done by independent persons other than staff members. 17SPLA -1 AlCORD® CERTIFICATE OF LIABILITY INSURANCE `/ DATE/05/ YV7 05/05/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Agency McLaughlin Brunson Insurance A 9 9 Y 12801 N. Central Expressway CONTACT NAME: Joe A Bryant PHONE FA% AIC No Ext: (214) 503-1212 AIC (2 14) 503-8899 EMAIL ADDRESS: certificate@mclaughlinbrunson.com Suite 1710 Dallas TX 75243 INSURERS AFFORDING COVERAGE NAIC It INSURERA:XL Specialty Insurance Company 37885 INSURED Schrickel, Rollins & Associates, Inc. INSURER B: Travelers Casualty & Surety Co. 19038 INSURER C: Travelers Indemnity Company 25658 Y INSURERD: Phoenix Insurance Coman 25623 1161 Corporate Or West #200 05/05/2017 Arlington TX 76006 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: Cert ID 35230 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR MIT POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MM/DDI1'YYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 C X COMMERCIAL GENERAL LIABILITY Y Y 6809H80853A 05/05/2017 05/05/2018 DAMAGE TO -RENTED PREMISES Ea occurrence $ 1,000,000 CLAIMS -MADEOCCUR MED EXP (Any one person) $ 10,000 PERSONAL B ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGO $ 2,000,000 POLICY X PRO - ECT OC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident $ 1,000,000 X BODILY INJURY (Per person) $ D ANY AUTO Y Y BA1544LOSA 05/05/2017 05/05/2018 ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON -OWNED HIRED AUTOS AUTOS PROPERTY DAMAGE $ Peraccident C X UMBRELLA LIAR X dOCCUR Y Y CUP6598Y324 05/05/2017 05/05/2018 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 EXCESS LIAR CLAIMS -MADE DED I X I RETENTION$ 10,000 $ B WORKERS COMPENSATIONWC AND EMPLOYERS' LIABILITY YIN Y UB6003Y831 05/05/2017 05/05/2018 X STATU- OTH- E.L. EACH ACCIDENT $ 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFF CER/MEMBER EXCLUDED? N I A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 A Professional Liability Y DPR9909338 12/12/201612/12/2017 Per Claim $ 1,000,000 Annual Aggregate $ 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space is required) The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject to a deductible. Thirty (30) day notice of cancellation in favor of the certificate holder on all policies. CERTIFICATE HOLDER CANCELLATION © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Master Certificate ACCORDANCE WITH THE POLICY PROVISIONS. AUTHHO,RIZED REPRESENTATIVE © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD mi �� ■ Trader Joe's `' �M {� Li E SOUTH LAKE BLVD Olt 5 e J l � � ��• f��� j y 5 P !L Sps of. #' Southlake�� Southlake Blvd. at - Central Ave. . `(Apprvx: 250 LF){ F,4 PONDEROSA WAY - w r r IA a, '' I � _. 196 r P 1 � �i „�...�►�� �x 201f 04 r s 7t� 01 E CONTINENTQLBCVD_�— 197`1 4. x � Q 608 61 r k E.' Continental_ Segment Segment -, (Approxi 2500 LF) 608 61 r k E.' Continental_ Segment Segment -, (Approxi 2500 LF)