Item 4F
Item 4F
Approve contract with Crowley Sports Officials for sports officiating and scorekeeping services for an amount not to exceed $197,100
Good evening Mayor and Council. This item is the proposed contract with Crowley Sports Officials for sports officiating and scorekeeping services for our recreational athletic leagues.
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Contract with Crowley Sports Officials not to exceed $197,100
Requested Action
Tonight City Council is asked to consider a proposed one-year contract for sports officiating and scorekeeping services with Crowley Sports Officials for an amount not to exceed $197,100.
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Current contract with Crowley Sports set to expire November 6, 2017
One (1) bid response to September 8, 2017 RFP received from Crowley Sports Officials
Background
The current contract with Crowley will expire on November 6, 2017.
On September 8, 2017 the City released an RFP for sports officiating and scorekeeping services.
Historically,
requests for proposals for sports officiating and scorekeeping services for City programs, has had limited response due to the market demand of the area and limited contractors. Thus,
there were no bids submitted by the October 3, 2017 deadline; therefore the deadline was extended to October 13, 2017 with only one (1) proposal being received from Crowley Sports Officials.
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Crowley Sports Officials (City contractor since 2002)
2 Officials per game
Basketball Volleyball
Flag Football Softball
2 Scorekeepers per game
Basketball Volleyball
Manage game
assignments
Proposed Contract
The City has worked with Crowley Sports Officials for the past 15 years due to their proven success in managing and providing officials for the City’s basketball, volleyball, flag football
and softball programs.
With this contract we are also adding 3 on 3 basketball as we anticipate growth leading into the opening of Champions Club in FY19.
Crowley provides officials
and scorekeepers for all sports in addition to providing scheduling services for our officials.
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1 year; with up to 4 consecutive one-year renewal options
2% price increase per year after first renewal
Officials & Scorekeepers must pass background check
Proposed Contract
The proposed contract will be for a term of one year, and is eligible for up to 4 consecutive one-year renewals
This contract also allows for up to a 2% increase each year of the
term after the first renewal period.
The contract requires Crowley Sports Officials to provide proof to the City that all officials and scorekeepers assigned to City of Southlake
programs have successfully passed a background check prior to being scheduled to Southlake games.
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Crowley has only received a one-time 1% increase in the past ten years of service
10-12% per game increase from previous contract
Participation has risen by 80% for youth flag football
and almost 30% for basketball
Future readiness for contract services with Champions Club
Financial Considerations
The overall contract for Crowley has increased for a variety of reasons.
First, Crowley Sports have only received a one time 1% increase in the past ten years. Thus they are requesting
an increase in their per game fees for up to 12%, depending on the sport.
Also, the City’s recreation athletic leagues has grown in popularity over the last two years with an increase
in youth flag football over 80% and youth basketball seeing an almost 30% increase.
Finally, this contract spans past FY18 and accommodates programming anticipated with the opening
of Champions Club at The Marq Southlake.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
C5 Promote opportunities for partnerships & volunteer involvement
C3 Provide attractive & unique spaces for enjoyment of personal interests
Approval of this contract is linked to the City’s Strategy Map relative to the focus area Performance Management & Service Delivery, and meets the core service area to Collaborate with
Select Partners to Implement Service Solutions.
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Questions? Kate Meacham – 817.748.8018
I appreciate the opportunity to present this item, and am happy to answer any questions you may have. Thank You.
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