2017-11-08 LB Meeting CITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD
Wednesday, November 8, 2017
Location: Southlake Town Hall — Town Hall 4A
1400 Main Street
Southlake, Texas
Time: 6:00 p.m.
Agenda:
1. Call to Order
A. Welcome and Introduction of Members and Staff
2. Consideration
A. Election of Chair and Vice-Chair for 2017-2018
3. Consent
A. Approval of the minutes from the September 27, 2017 Southlake
Library Board meeting
4. Reports
A. Librarian's Report
5. Discussion
A. 2017 Library Overall Performance
B. Discussion of Library Site Analysis and Future Plans for the Library
6. Public Forum
7. Adjournment
A quorum of the City Council may be present at this meeting.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards
at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, November 3, 2017
by 6:00 p.m. pursuant to Chapter 51 of the Texas Government Code.
Library Board
Meeting Date—November 8, 2017
Page 2 of 2 UTH, a
M�Carol Ann Borges, TRMC
City Secretary, City of Southlake „
If you plan to attend this public meeting and have a disability that fp ircial n s,please advise the City Secretary
48 hours in advance at 817.748.8016. Reasonable accommodations adAtassist you.
CITY OF
SOUTHLAKE
SOUTHLAKE LIBRARY BOARD MEETING: November 8, 2017
LOCATION: 1400 Main Street, Southlake, Texas
Southlake Town Hall — 4A
TIME: 6:09 p.m.
SOUTHLAKE LIBRARY BOARD PRESENT: Southlake Library Board Members
Sheeza Mohsin Dhanani, Katherine Bennett, Chaya Bharath, and Curtis Green
SOUTHLAKE LIBRARY BOARD ABSENT: Southlake Library Board Chair Lori Burr,
Vice -Chair Kelly Carlson and Library Board Member Cheri Ross
STAFF PRESENT: Stacy Wells, Youth Services Librarian
OTHERS PRESENT: None
1. CALL TO ORDER
A. Welcome and Introduction of Members and Staff
Youth Services Librarian Stacy Wells called the meeting of the Southlake Library
Board to order at 6:09 p.m. She introduced herself and asked Board members to
briefly introduce themselves and tell why there were interested in serving as a
Library Board member.
2. CONSIDERATON
A. Election of Chair and Vice -Chair for 2017-2018
Youth Librarian Wells said chair elections was on the agenda and the Board
could elect to table this item until all members are present for the vote. Motion
was carried to table election to the next meeting as to include all board members.
Motion:
Bennett
Second:
Dhanani
Ayes:
Bharath and Green
Nays:
None
Abstain:
Vote:
4-0
Motion Carried.
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 8, 2017 Southlake Library Board Meeting
Page 2 of 3
3. CONSENT
Consent Agenda items are considered to be routine by the Southlake Library
Board and are enacted with one motion.
3A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 27, 2017
SOUTHLAKE LIBRARY BOARD MEETING.
APPROVED
A motion was made to approve the minutes from the September 27, 2017
Southlake Library Board meeting.
Motion:
Dhanani
Second:
Bennett
Ayes:
Green
Nays:
None
Abstain:
Bharath
Vote:
3-1
Motion Carried.
4. REPORTS
4A. LIBRARIAN'S REPORT
Youth Librarian Wells reviewed the October statistics and reviewed figures that
were up and variances in digital traffic. She noted cloud library figures are up
over the last year. She said that adult programming was up by 52% since more
programs were offered and youth programming was also up. Youth Librarian
Wells will look into clarification regarding the digital traffic breakdown with the
City Librarian. There was discussion about online library programming for
students and advertising of books online.
5. DISCUSSION
5A. Library Performance
Youth Librarian Wells discussed the circulation percentages and discussed the
turn ratio for books in the Library and noted that Southlake has a high -turn rate.
She said that the young adult graphic novels section will be expanded because
they are in high -demand.
5B. Library Site Analysis
Youth Librarian Wells provided the Library survey report done by Hidell &
Associates and briefly discussed the Library site analysis and options. She said
overall citizens are satisfied with the Library but there are several areas for
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Minutes of the November 8, 2017 Southlake Library Board Meeting
Page 3 of 3
improvement and noted the options. Ms. Wells will email a video link of the
Carillon project to the board members for their review.
6. PUBLIC FORUM
Youth Librarian Wells opened the public forum at 7:00 p.m. and asked for anyone
wishing to speak to come forward. There being no questions, the public forum
was closed at 7.00 p.m.
7. ADJOURNMENT
The Library Board elected to move the next meeting to December 13 instead of
December 27, 2017.
The meeting was adjourned by Youth Librarian Wells at 7:07 p.m.
Attest:
Lori Burr, Chair Cynthia Pfledderell
City Librarian
A tape recording of this meeting may be requested in the Office of the City Secretary.
City of Southlake Values. -
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork