2017-11-07 Council Agenda CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA NOVEMBER 7, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Discuss residential units used as short term rentals (STRs)
4. Community Engagement Committee Annual Update
5. Honors and Recognition
A. Proclamation for Veterans Day
6. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subiect matter of
this City Council meeting.
1. Section 551.087: Deliberation regarding economic development
negotiations
a. Discuss the terms and conditions of an economic
development incentives program - Project No. 2017-02
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 7, 2017
Page 2 of 8
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Leaf Recycling Program Kickoff
2. Home for the Holidays
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 17, 2017 regular City Council meeting.
B. Approve an annual agreement with Regent Services (Southlake Leasing)
for janitorial services in City facilities in an amount not to exceed
$310,000.
C. Approve an annual purchase agreement with Stripe-A-Zone, Inc. for
pavement markings through an Inter-local Agreement (ILA) with the City of
Grand Prairie in an amount not to exceed $125,000.
D. Ordinance No. 1181, 1st Reading, Adopting the 2018 Standards of Care
for the recreation programs for elementary school age children operated
by the Community Services Department. If approved, 2nd Reading and
Public Hearing to be held December 5, 2017.
E. Approve a Community Events Participation Agreement with Southlake
Women's Club for the 2018 Art in the Square event
F. Approve contract with Crowley Sports Officials for sports officiating and
scorekeeping services in the amount of$197,100.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 7, 2017
Page 3 of 8
G. Approve the FY 2017-2018 Metroport Teen Court Interlocal Agreement
with the cities of Grapevine, Colleyville and Keller.
H. Approve an Engineering Services Agreement with Kimley-Horn and
Associates, Inc. for the development of an Intelligent Transportation
System (ITS) Master Plan for the City's traffic signal system in an amount
not to exceed $110,500.
I. CP17-006, Ordinance No. 1183, 1st Reading, adopting the City of
Southlake FM 1709 - FM 1938 Corridor Land Use Plan, an element of the
Southlake 2035 Comprehensive Plan (If approved at 1st reading, the
public hearing will be held December 5, 2017).
J. Ordinance No. 585-E, 1st Reading, amending the City of Southlake Tree
Preservation Ordinance and Technical Manual (If approved at 1st reading,
the public hearing will be held December 5, 2017).
K. ZA17-077, Preliminary Plat for Crescent Heights on property described as
Tracts 3H, 31-11, 3J, 3J1, 3J1A, 3J1B, 3J1C and 3J2, Little Berry G. Hall
Survey, Abstract No. 686, City of Southlake, Tarrant County, Texas, Lots
1R1 and 2, Block 1, Owens Addition, an addition to the City of Southlake,
Tarrant County, Texas, and Lots 5, 6, 7 and 8, L.B.G. Hall No. 686
Addition, an addition to the City of Southlake, Tarrant County, Texas and
located at 720 through 1120 W. Southlake Blvd. and 250 through 330
Shady Oaks Dr., Southlake, Texas. Current Zoning: "R-PUD" Residential
Planned Unit Development District. SPIN Neighborhood #6.
L. TABLE Ordinance No. 480-730, ZA17-064, 1st Reading Zoning Change
and Development Plan for Stony Brook (formerly known as Stone Trail
and Holmes Builders) on property described as Tracts 5A, 5C1, 513, 5A3,
and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake,
Tarrant County, Texas and Lots 5B and 5A (5A and 5B being portions of
Lot 5), Brock Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W.
Southlake Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current
Zoning: "AG" Agricultural District and "SF-1A" Single Family Residential
District. Proposed Zoning: "R-PUD" Residential Planned Unit
Development District. SPIN Neighborhood #11. (City staff has
administratively tabled to the December 5, 2017 City Council meeting.)
M. TABLE Ordinance Nos. 480-729 and 480-220a, ZA17-060, 1st Reading
Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West on property
described as tracts 1F and 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 and 550 W.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 7, 2017
Page 4 of 8
State Hwy. 114, Southlake, Texas. Current Zoning: "S-P-2" Generalized
Site Plan District. Proposed Zoning: "TZD" Transitional Zoning District and
"S-P-2" Generalized Site Plan District. SPIN Neighborhood #3. (City staff
has administratively tabled to the December 5, 2017 City Council
meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 480-497b (ZA17-068), 2nd Reading, Zoning Change and
Site Plan for Kimball Crossing on property being described as Lot 1, Block
1, Kimball Crossing Addition and a portion of Tract 11302, John A.
Freeman Survey, Abstract 529, City of Southlake, Tarrant County, Texas
and located at 2175 and 2185 East Southlake Blvd., Southlake, Texas.
SPIN Neighborhood #8. PUBLIC HEARING
B. ZA17-069, Plat Revision for Lot 1 R, Block 1, Kimball Crossing, on property
described as Lot 1, Block 1, Kimball Crossing, an addition to the City of
Southlake, Tarrant County, Texas, and a portion of Tract 11302, John A.
Freeman Survey, Abstract 529, City of Southlake, Tarrant County, Texas
and located at 2175 and 2185 East Southlake Blvd., Southlake, Texas.
Current Zoning: "S-P-1" Detailed Site Plan District and "B-1" Business
Service Park District. Proposed Zoning: S-P-1" Detailed Site Plan District.
SPIN Neighborhood #8
C. ZA17-065, Site Plan for an approximately 3,025 square foot office building
on property described as Lot 3, T. Mahan No. 1049 Addition, City of
Southlake, Tarrant County, Texas and located at 440 N. Kimball Avenue,
Southlake, Texas. Current Zoning: "I-1" Light Industrial District. SPIN
Neighborhood #4. PUBLIC HEARING
D. Ordinance No. 480-591a (ZA17-071), 2nd Reading, Zoning Change and
Site Plan for DPS North on property described as Lot 1, Block 1, DPS
Addition and Site Plan for North Park on property being described as Lot
1, Block 1, North Park Addition, City of Southlake, Tarrant County, Texas
and located at 100 and 200 East Dove Road, Southlake, Texas. SPIN
Neighborhood #2. PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 7, 2017
Page 5 of 8
E. Resolution No. 17-035, ZA17-062, Specific Use Permit for Temporary
Construction Facilities for Verizon Wireless on property described as Lot
1, Block 1, Solana Addition, City of Southlake, Tarrant County, Texas and
located at 500 W. Dove Road, Southlake, Texas. Current Zoning: "NR-
PUD" Non-Residential Planned Unit Development District. SPIN
Neighborhood # 1. PUBLIC HEARING
F. Resolution No. 17-040, (ZA16-073), Specific Use Permit for a Residential
Solar Energy System on property described as Lot 45, Block 1, South
Ridge Lakes Phase 11, an addition to the City of Southlake, Tarrant
County, Texas and located at 302 Blanco Circle, Southlake, Texas on
approximately .49 acres. The current zoning is "SF-20-A" Single Family
Residential District. SPIN Neighborhood # 6. PUBLIC HEARING
G. Resolution No. 17-041, ZA17-078, Specific Use Permit for
Telecommunications Towers, Antennas, and Ancillary Structures on
property described as Tract 1, Brumlow Industrial District, an addition to
the City of Southlake, Tarrant County, Texas and located at 1700 Mustang
Court, Southlake, Texas. Current Zoning: "1-2" Heavy Industrial District.
SPIN Neighborhood # 8. PUBLIC HEARING
H. Resolution No. 17-042, ZA17-079, Specific Use Permit for
Telecommunications Towers, Antennas, and Ancillary Structures on
property described as Lot 1, Block 1, Fina Addition, City of Southlake,
Tarrant County, Texas and located at 2400 Mustang Court, Southlake,
Texas. Current Zoning: "1-2" Heavy Industrial District. SPIN Neighborhood
# 8. PUBLIC HEARING
I. Resolution No. 17-046, ZA17-081, Specific Use Permit for Temporary
Construction Facilities on property described as Lot 1, Block 20, Garden
District and Phase C Brownstones, an addition to the City of Southlake,
Tarrant County, Texas and located at 351 Central Avenue, Southlake,
Texas. Current Zoning: "DT" Down Town District. SPIN Neighborhood # 8.
PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-732, ZA17-076, 1st Reading Zoning Change and
Development Plan for 501 Fox Glenn on property described as Lot 10,
Block 1, Fox Hollow, an addition to the City of Southlake, Tarrant County,
Texas and located at 501 Fox Glenn. Current Zoning: "SF-20A" Single
Family Residential District. Proposed Zoning: "R-PUD" Residential
Planned Unit Development District. SPIN Neighborhood #5.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 7, 2017
Page 6 of 8
B. Ordinance No. 480-731 (ZA17-080), 1st Reading, Zoning Change and Site
Plan for White Line Self Storage on property described as Tracts 6D8 and
6D9, J.G. Allen Survey, Abstract No. 18, City of Southlake, Tarrant
County, Texas and located at 750 Davis Blvd. and 2360 Michael Dr.,
Southlake, Texas. Current Zoning: "AG" Agricultural District. Proposed
Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #11.
8. Resolutions:
A. Resolution No. 17-044, Appointing a City Council member to the Tax
Increment Reinvestment Zone (TIRZ) No. 1 Board.
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, November 3, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
so TON
Carol Ann Borges, TR9C
City Secretary
If you plan to attend this public meetin��eA a disability that requires special
needs, please advise the City Secretary's Office 48 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 7, 2017
Page 7 of 8
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
10. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regardinq personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
November 7, 2017
Page 8 of 8
Section 551.087: Deliberation regardinq economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork