2017-10-17 Council Agenda I
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CITY OF
SOUTHLA14CE
TEXAS
REGULAR CITY COUNCIL MEETING AGENDA OCTOBER 17, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local Business Report
4. Discuss 2035 Art Master Plan Scope
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting. _
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding pending litigation.
b. Consultation with city attorney regarding legal issues
associated with regulating of residential units for short term
vacation rentals.
C. Seek advice of the city attorney regarding FM 1938 road
construction project.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17,2017
Page 2 of 7
2. Section 551.072: Deliberation regarding real Property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the October 3, 2017 regular City Council meeting.
B. Approve Resolution No. 17-043, amending City of Southlake Personnel
Policy 713-Longevity Pay and providing an effective date.
C. Approve Southlake Parks Development Corporation Matching Funds
request from Grapevine Southlake Soccer Association for an amount not
to exceed $3,263 for soccer goals at Bob Jones Park
D. Approve Facilities Utilization Agreement with Dragon Youth Baseball
E. Approve Facilities Utilization Agreement with Southlake Girls Softball
Association
F. Approve Facilities Utilization Agreement with The Miracle League of
Southlake
G. Approve annual purchasing agreement with Ed's Electric Service through
an interlocal agreement with the City of Hurst for electrical services.
H. Approve purchases with A-Tun`for installation of synthetic turf surfacing at
Bob Jones Park for an amount not to exceed $55,000.
I. Approve donation of"Back the Blue" painting from Deanna Kienast.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2017
Page 3 of 7
J. Authorize expenditures with Wachs Water Services, a Division of Pure
Technologies U.S., Inc. for the annual Water Valve Assessment Program
in an amount not to exceed $79,000.
K. Adopt Ordinance No. 1184, to abandon a 116,090 square foot temporary
construction easement in Keller as recorded in document no. D204093631
of the deed records of Tarrant County, TX associated with construction of
the City's Caylor Supply line from City of Fort Worth.
L. Approve an Engineering Services Agreement with Kimley-Horn and
Associates, Inc, for Various Intersection Analysis Citywide - Phase 3 in the
amount not to exceed $130,000.
M. Award a construction contract for the White Chapel Boulevard Paving,
Drainage & Water Improvements from 500' South of Highland Street to
East Northwest Parkway (SH 114) project to RKM Utility Services, Inc. in
an amount not to,exceed $3,736,894.
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N. Approve the purchase of 67 sets of rifle rated body armor for police in an
amount-not to exceed $92,000 from GT Distributors.
O. Table Ordinance Nos. 480-729 and 480-220a, ZA17-060, 1st Reading
Zoning Change and Development Plan for Metairie at Southlake and
Zoning Change and Concept Plan for Kirkwood Grove West on property
described as Tracts 1F and 1, James J. West Survey, Abstract No. 1620,
City of Southlake, Tarrant County, Texas and located at 500 and 550 W.
State Hwy. 114, Southlake, Texas. Current Zoning: "S-P-2" Generalized
Site Plan District. Proposed Zoning: "TZD" Transitional Zoning District and
"S-P-2" Generalized Site Plan District. SPIN Neighborhood #3: (This item
was tabled to the October 19, 2017 Planning and Zoning Commission
meeting. If approved at that meeting, this item will be considered at 1st
reading by City Council on November 7, 2017.)
P. Table Ordinance No. 480-730, ZA17-064, 1st Reading Zoning Change
and Development Plan for Stony Brook (formerly known as Stone Trail
and Holmes Builders) on property described as Tracts 5A, 5C1, 5B, 5A3,
and 5A2, Jesse G. Allen Survey, Abstract No. 18, City of Southlake,
Tarrant County, Texas and Lots 5B and 5A (5A and 513 being portions of
Lot 5), Brock Addition, an addition to the City of Southlake, Tarrant
County, Texas and located at 2607, 2621, 2631, 2641, and 2651 W.
Southlake Blvd. and 400 and 410 Brock Dr., Southlake, Texas. Current
Zoning: "AG" Agricultural District and "SF-1A" Single Family Residential
District. Proposed Zoning: "R-PUD" Residential Planned Unit
Development District. SPIN Neighborhood #11. (This item was tabled to
the October 19, 2017 Planning and Zoning Commission meeting. If
City of Southlake values.-
Integrity
alues.Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17,2017
Page 4 of 7
approved at that meeting, this item will be considered at 1st reading by
City Council on November 7, 2017.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
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A. Ordinance No. 1182 (CP17-005), 2nd Reading, Land Use Plan
Amendment from Medium Density Residential and Mixed Use to Office
Commercial on property described as Tract 2C, T. Mahan Survey,
Abstract No. 1049, and Lot 1A1A, Hanna Addition, City of Southlake,
Tarrant County, Texas and located at 2149 E. Highland Street and 1030
N. Kimball Avenue, Southlake, Texas. Current Zoning: "AG" Agricultural
District. SPIN Neighborhood #4. PUBLIC HEARING
B. Ordinance No. 480-728 (ZA17-043), 2nd Reading, Zoning Change and
Site Plan for Highland Corner on property described as Tract 2C, T.
Mahan Survey, Abstract No. 1049, and Lot 1A1A, Hanna Addition, City of
Southlake, Tarrant County, Texas and located at 2149 E. Highland Street
and 1030 N. Kimball Avenue, Southlake, Texas. Current Zoning: "AG"
Agricultural District. Proposed Zoning: "S-P-1" Detailed Site Plan District.
SPIN Neighborhood #4. PUBLIC HEARING
C. ZA17-042, Preliminary Plat for Lots 1-7 & 8X, Block A, Highland Corner on
property described as Tract 2C, T. Mahan Survey, Abstract No. 1049, and
Lot WA, Hanna Addition, City of Southlake, Tarrant County, Texas and
located at 2149 E. Highland Street and 1030 N. Kimball Avenue,
Southlake, Texas. Current Zoning: "AG" Agricultural District. Proposed
Zoning: "S-P-1" Detailed Site Plan District. SPIN Neighborhood #4.
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-497b (ZA17-068), 1st Reading, Zoning Change and
Site Plan for Kimball Crossing on property being described as Lot 1, Block
1, Kimball Crossing Addition and a portion of Tract 1B02, John A.
Freeman Survey, Abstract 529, City of Southlake, Tarrant County, Texas
and located at 2175 and 2185 East Southlake Blvd., Southlake, Texas.
SPIN Neighborhood #8. PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation +Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
City Council meeting agenda
October 17, 2017
Page 6 of 7
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B. Ordinance No. 480-592a (ZA17-071), 1st Reading, Zoning Change and
Site Plan for DPS North on property described as Lot 1, Block 1, DPS
Addition and Site Plan for North Park on property being described as Lot
1, Block 1, North Park Addition, City of Southlake, Tarrant County, Texas
and located at 100 and 200 East Dove Road, Southlake, Texas. SPIN
Neighborhood #2. PUBLIC HEARING
8. Resolutions:
A. Resolution No. 17-045, Appointing members to various positions on the
Community Engagement Committee Board, Community Enhancement
Development Corporation Board, Crime Control & Prevention District
Board, Library Board, Metroport Teen Court Board, Senior Advisory
Commission Board, and Southlake Arts Council Board.
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, October 13, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, Chap%gj.
41
i' A,W d b k'�
arol Ann Borges, TRM
City Secretary
If you plan to attend this public meeting and r ity requires special needs, please
advise the City Secretary's Office 48 hours at 817-748-8016 and reasonable
accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2017
Page 6of7
EXECUTIVE SESSION
I
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas j
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. a[.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
10. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real Voperty. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 17, 2017
Page 7 of 7
Section 551.087: Deliberation re-gardin-q economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183 ft Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private properly from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetin s to discuss emer-gency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork