2017-09-11 CEC Minutes 1 ' CITY OF
0 SOUTH LAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: SEPTEMBER 11th,
2017
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 2 — Sandra Harrison
Place 4 — Ben Siebach, Chair
Place 3 — Randy Robbins (arrived after approval of minutes from June 12, 2017)
Place 5 — David Alexander, Secretary
Place 6 —Aaron Camele
COMMITTEE MEMBERS NOT PRESENT:
Place 1 — Sherry Berman, Vice Chair
Place 7 —Vacant
STAFF PRESENT:
Ben Thatcher, Assistant City Manager
Lauren E. LaNeave, Assistant to the City Manager
Jerod Potts, Policy & Strategic Initiative Principal Planner
CITY COUNCIL MEMBERS PRESENT:
N/A
OTHERS PRESENT:
N/A
REGULAR AGENDA
1. Call to order. Meeting called to order at 6:10 by Ben Siebach, Chair
2. Approve June 12, 2017 CEC meeting minutes. Sandra made a motion to
approve the minutes as written, and David provided a second. Approved 4 — 0.
Meeting Minutes: Community Engagement Committee Meeting— September 11th, 2017
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3. Discuss FY 2017 Community Engagement Committee Annual Report.
Lauren discussed holding a Community Engagement Committee meeting
October 2, 2017 even though one is not currently on the schedule so the CEC
could approve the Annual Report. The Committee agreed to meet on October 2,
2017. Lauren then presented the FY 2017 CEC Annual Report. The Committee
discussed needing to revisit the voter participation metric, and whether or not it
should be kept. The Committee also discussed the two existing SPIN surveys
and revisiting the questions at a future meeting date. The Committee discussed
the Citizen Satisfaction Survey and how the Community Engagement Survey will
be included in the overall survey in 2017 —the Committee asked about including
the Community Engagement Survey within the overall Citizen Satisfaction Survey
rather than having them separated. The Committee talked about a future agenda
item to discuss the SPIN neighborhood map. The Committee asked about
including Story Maps in the report, even though that focus group took place in FY
2016. The Committee discussed holding a brainstorming session at the next
CEC meeting to prioritize future CEC activities. The Committee discussed
grouping activities into three (3) categories (page 26 of the report); categories
include: 1) pulling information, 2) pushing information out, and 3) the tools used.
The Committee asked about bicycle safety recommendations, and whether a
bike share program could be discussed at a future meeting. Lauren mentioned
that the CEC Annual Report would be presented at City Council on November 7,
2017; Ben Siebach will check to make sure he is available to present the report
that evening. The Committee asked about how the adoption of Southlake 2030
Mobility Master Plan Amendment 1075-B was communicated after approval.
4. Review and discuss Youth Plan draft recommendations. Jerod presented the
proposed recommendations and initiatives from the Youth Master Plan. The
Committee discussed adding fire safety programs. The Committee asked if the
proposed Youth Forum would be hosted by the youth. The Committee mentioned
offering recognition in order to entice participation in these programs by groups
where the City has partnerships (Community Service Agreements). The
Committee mentioned this should be marketed to youths. The Committee also
mentioned bringing back these recommendations in the future for further review.
The Committee mentioned Teen Court as another group to include in this
process, as well as school counselors, CISD, and youth pastors. The Committee
asked if Bicentennial Park is a site for the future library. The Committee
mentioned early childhood language programs that used to be offered by CISD.
5. Discuss Special Town Hall Forums for FY 2017 and FY 2018.
6. Development Update.
Meeting Minutes: Community Engagement Committee Meeting— September 11th, 2017
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7. Discuss future agenda items. SPIN Neighborhood Map. Randy announced that
he will not seek reappointment due to his schedule.
8. Adjournment. Ben closed the meeting at 7:33 PM.
ATTEST:
David Alexandetary
Meeting Minutes: Community Engagement Committee Meeting— September 11th, 2017
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