2017-06-12 CEC Minutes I ' CITY OF
SOUTHLAKE
TEXAS
COMMUNITY ENGAGEMENT COMMITTEE MEETING MINUTES: JUNE 12th, 2017
LOCATION: Southlake Town Hall
1400 Main Street, Room 4A
Southlake, Texas 76092
TIME: 6:00 P.M.
COMMITTEE MEMBERS PRESENT:
Place 1 — Sherry Berman, Vice Chair
Place 2 — Sandra Harrison
Place 3 — Randy Robbins
Place 5 — David Alexander, Secretary
COMMITTEE MEMBERS NOT PRESENT:
Place 4 — Ben Siebach, Chair
Place 6 —Aaron Camele
Place 7 —Vacant
STAFF PRESENT:
Lauren E. LaNeave, Assistant to the City Manager
Pilar Schank, Deputy Director— Office of Marketing & Communication
Jerod Potts, Assistant to the Director of Planning and Development Services
CITY COUNCIL MEMBERS PRESENT:
N/A
OTHERS PRESENT:
N/A
REGULAR AGENDA
1. Call to order. Meeting called to order at 6:04 by Sherry Berman, Vice Chair
2. Approve May 8, 2017 CEC meeting minutes. Sandra made a motion to
approve the minutes as written, and David provided a second. Approved 4 — 0
Meeting Minutes. Community Engagement Committee Meeting—June 12th, 2017
Page 1 of 2
3. Review and discuss Communication Plan. Pilar discussed the new structure
of the Office of Marketing & Communication, and a list of City social media sites
was provided. The Committee asked about receiving a copy of the OMC
structure with names of staff and their title. The Committee discussed a possible
future agenda item to go through the multiple communication channels to ensure
the CEC members are on all of them, and are receiving information personally —
will help with communicating. The Committee discussed the City's water
application, providing feedback that it is difficult to access. The Committee
mentioned they could be used as a group to test things in the City. The
Committee asked to see the "hybrid house of brands" once it is ready. The
Committee mentioned that it is important to get feedback early on. Committee
members will provide any feedback to Jerod and/or Lauren and this will be
included in the memorandum that will be provided to City Council.
4. Provide feedback on Community Engagement Topics. Lauren provided an
overview of the proposed PSA calendar and informed the CEC they can provide
any feedback. The Committee asked about making it easier to access the City's
water application. Lauren explained the Committee would be social media
ambassadors. The Committee asked for details about how to post and/or share
PSA's. There was discussion about education for parents about cars and
pedestrians in crosswalks as well as holiday trash reminder PSA's.
5. Development Update. Jerod provided an update on the number of items that
have gone to SPIN during FY 2017. The update included information about
where those items were currently in the development process.
6. Discuss future agenda items. The Committee asked to go through the list of
City social media outlets. The Committee also discussed the possibility of linking
broad communication items for the City of Southlake and Carroll ISD. The
Committee asked about the possibility of a daily message sent from the City.
7. Adjournment. Sherry closed the meeting at 7:26PM.
ATTEST:
L
David Alexander, Secretary
Meeting Minutes: Community Engagement Committee Meeting—June 12th, 2017
Page 2 of 2