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2017-10-09 Parks Board Meeting CITY OF SOUTHLAI4CE PARKS AND RECREATION BOARD MEETING Monday, October 9, 2017 6:00 p.m. LOCATION: Southlake Town Hall City Council Chambers 1400 Main Street Southlake, Texas 76092 i REGULAR SESSION: 1. Call to Order i 2. Consent A. Approve minutes from the regular Parks and Recreation Board meeting held September 11, 2017 i B. Absence of Parks and Recreation Board members 3. Public Forum i 4. Consider A. Recommendation on 2018 Standards of Care Ordinance No. 1181 5. Discussion A. Southlake Carroll Lacrosse Association Dashboard B. Parks & Recreation Update WORK SESSION: 6. Discuss Amendments to the Southlake 2030 Parks, Recreation, Open Space/Community Facilities Master Plan A. Review Concept Plans and Recommendations for Parks, Recreation & Open Space 7. Adjournment A quorum of the City Council may be present at this meeting. City of Southlake Values: Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork Parks and Recreation Board Meeting Date—October 9,2017 Page 2 of 2 CERTIFICATE I I hereby certify that the above agenda was posted on the official bulletin boards at Town Hall, 1400 Main Street, Southlake, Texas, on Friday, October 6, 2017 by 6:00 p.m. pursuant to Chapter 551 of the Texas Government Code. Carol Ann Borges, TRMC �' City Secretary If you plan to attend this public meeting and have a dis iiity re s al needs, please advise the City Secretary 48 hours in advance at 817.748.8016 reasonabcc ions be made to assist you. I w I I I I I I I i I i i i i I I I I I City of Southlake Values: Integrity Innovation Accountability♦ Commitment to Excellence ♦ Teamwork CITY OF SOUTH LAKE PARKS AND RECREATION BOARD MEETING: OCTOBER 9 , 2017 LOCATION: Southlake Town Hall Council Chambers 1400 Main Street Southlake, Texas TIME: 6:00 p.m. PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman, Vice Chair Frances Scharli, and Secretary Lori Palmer; and Board Members Mitch Hill, Miguel Salinas and Paul Venesky PARKS AND RECREATION BOARD MEMBERS ABSENT: Mike Pazera STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of Community Services Candice Edmondson and Deputy Director of Community Services Kate Meacham REGULAR AGENDA 1. CALL TO ORDER Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to order at 6:00 p.m. 2. CONSENT AGENDA 2A. APPROVAL OF THE MINUTES FROM THE SEPTEMBER 11, 2017 REGULAR THE PARKS AND RECREATION BOARD MEETING There were no corrections to the meeting minutes. 2B. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS There were no absences to excuse as all board members were present at the September 11, 2017 meeting The Park Board considered the Consent Agenda. Consent Agenda items are considered to be routine and are enacted with one motion by the Board. APPROVED City of Southlake Values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the October 9, 2017 Parks Board Meeting Page 2 of 4 A motion was made to approve the Consent agenda as presented. Motion: Scharli Second: Salinas Ayes: Hill, Palmer, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Motion carried. 3. PUBLIC FORUM Chairman Tina Wasserman opened public forum at 6:01 p.m. There being no one to speak, Chairman Wasserman closed public forum. Chairman Tina Wasserman re-opened public forum at 6:27 p.m. Buddy Luce, 1850 Hunter's Creek, Southlake, and Bob Jones Nature Center organization board member, spoke concerning a Bob Jones Nature Center Treehouse Project and funding of the project. Chairman Tina Wasserman acknowledged Public Forum comments and requested staff advise the Board on the topic. There being no one else to address the Board, Public Forum was closed at 6:30 p.m. 4. CONSIDER 4A. RECOMMENDATION ON 2018 STANDARDS OF CARE ORDINANCE NO. 1181 Deputy Director Kate Meacham presented the Standards of Care item and answered questions from the Board. The Standards of Care must be adopted annually by ordinance. The 2018 Standards of Care provides minimum standards by which the City of Southlake and Community Services Department operate the City's youth programs, and includes staff responsibilities, enrollment requirements, staffing ratios, staff qualifications and training, facility standards, health and safety standards and mechanisms for inspecting, monitoring and enforcing care standards. The Board discussed the Standards of Care. APPROVED A motion was made to approve the 2018 Standards of Care by Ordinance No. 1181 as presented. Motion: Scharli Second: Hill City of Southlake Values: Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the October 9, 2017 Parks Board Meeting Page 3 of 4 Ayes: Hill, Palmer, Salinas, Scharli, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Motion carried. 5. DISCUSSION 4A. SOUTHLAKE CARROLL LACROSSE ASSOCIATION DASHBOARD REPORT Deputy Director Kate Meacham presented the revised Southlake Carroll Lacrosse Association dashboard report and responded to questions regarding violations incurred in receiving the Lacrosse Association's schedules. Ray Semaden, Southlake Carroll Lacrosse Association representative, 1402 Park Place, Southlake, responded to violations presented in the report, and provided an update about the box lacrosse program and the girls program. A suggestion was made to re-evaluate the facilities utilization agreement provision concerning scheduling. 4B. PARKS AND RECREATION UPDATE Deputy Director Kate Meacham presented the Parks and Recreation Report and responded to questions. The Board asked to receive a copy of the drone footage from the last Cross Country District event. The Park Board convened into the Executive Conference Room for the Work Session. WORK SESSION AGENDA 6. DISCUSS AMENDMENTS TO THE SOUTHLAKE 2030 PARKS, RECREATION, OPEN SPACE/COMMUNITY FACILITIES MASTER PLAN 6A. REVIEW/REVISE CONCEPT PLANS AND RECOMMENDATION FOR PARKS AND OPEN SPACE — SKATE PARK Director Chris Tribble facilitated this Work Session and responded to questions from the Board. 7. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 7:46 p.m. Motion: Scharli Second: Salinas City of Southlake Values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the October 9, 2017 Parks Board Meeting Page 4 of 4 Ayes: Hill, Pazera, Scharli, Salinas, Venesky and Wasserman Nays: None Abstain: None Vote: 6-0 Motion/carried. / � n C is Tn.":e` Tina Wasserman, Chairman , Director' Parks & Recreation Board Community Services Dept. A recording of this meeting is available upon request from the Office of City Secretary. City of Southlake Values: Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork SOUTHLAKE rI xAS PUBLIC COMMENT CARD WPlease give completed card to City Staff. !- C( ' PLEASE DO NOT COMPLETE A FORM FOR SOMEONE NOT IN ATTEND// .!ATTENDANCE. Name: CLd11(�( L4Ze" Date: / 7 . / Address: ', re t 4P Phone(optional)/17 C J"f 4l7 Email(optional): ill111,11111111111(1111111111A Agenda Item # 3 A. (MUST : E COMPL I ED) I will speak in SUPPORT of this item rII speak in OPPOSITION of this item 1 .I do not wish to speak,but please record my: SUPPORT OPPOSITON I wish to speak during PUBLIC FORUM on an item not on the Agenda Topic: Note:To allow everyone an opportunity to be heard,please limit your comments to 3 minutes.