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Item 4J Item 4J Authorize expenditures with Wachs Water Services, a Division of Pure Technologies U.S., Inc. for the annual Water Valve Assessment Program in an amount not to exceed $79,000 Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting a contract with Wachs Water Services for your consideration. 1 Requested Action Authorize expenditures with Wachs Water Services, a Division of Pure Technologies U.S., Inc. for the annual Water Valve Assessment Program in an amount not to exceed $79,000 Staff requests that City Council: Authorize expenditures with Wachs Water Services, a Division of Pure Technologies U.S., Inc. for the annual Water Valve Assessment Program in an amount not to exceed $79,000. 2 Valve Assessment Program City of Southlake has 7,350 water valves: 4,510 Main in-line water valves Gate Valve C509 C515 City of Southlake has 3,000 fire hydrants The City of Southlake has over 7,350 water valves of which 4,510 are in-line water valves. The City also has approximately 3,000 fire hydrants in the water distribution system. In FY 2017, the City contracted with Wachs Water Services to perform a water valve assessment pilot program. 3 Benefits: Emergency Preparedness: Ensure proper operation Quickly locate and operate water valves Isolate and shut off the flow of water Supports Fire Department’s Class 1 ISO Ranking Valve Assessment Program The purpose of assessing the condition of City water valves is for emergency preparedness to ensure their proper operation in the event of a possible crisis. Being able to quickly locate and operate water valves allows Public Works to isolate and shut off the flow of water in a particular line segment that may otherwise cause flooding and property damage during an emergency. This assessment supports the Fire Department's Insurance Service Offices (ISO) ranking of Class 1 which is the highest level of fire protection for the community. 4 Hands on field activity: Audits the City’s GIS database Verifies location accuracy Evaluates the operability of valves and hydrants Perform leak survey Valve Assessment Program The program also audits the City's GIS database and verifies location accuracy, and evaluates the operability of valves and hydrants in the water distribution system through hands on field activity. This program documents and integrates operational physical information. In addition, a preliminary leak survey is performed at each valve to minimize water loss. 5 FY 2017 Wachs inspected/operated: 604 City water valves 73% classified in good condition 1% classified in fair condition 26% inaccessible post-construction Valve Assessment Program FY 2018 Wachs assessment/operation: 1,050 City water valves As part of the FY 2017 program, Wachs inspected and operated 604 City water valves in a high density commercial area identified by Public Works as a critical area. Of the 604 water valves inspected, 73% were classified in good condition; 1% were fair; none were found to be in poor condition; and 26% were identified as inaccessible post-construction. In many cases, these become buried under landscaping or sidewalks. Water Division personnel is currently taking corrective action on these. In FY 2018, Wachs will assess and operate 1,050 valves.   6 FY 2018 Assessment: Water Division budget $79,000 1,050 water valves Valve Assessment Program Funding for the FY 2018 water valve assessment program is available in the annual Public Works Water Division budget in the amount of $79,000. 7 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement CBO1 – Maintain a strong financial position and implement plans and policies to ensure future financial strength. CBO2 – Enhance mobility through aggressive traffic management initiatives and capital project implementation. CBO3 – Engage in thoughtful planning to ensure continued high quality development that is integrated well into the current built environment. CBO4 – Optimize the City’s commercial tax base by attracting high quality new businesses to reduce the tax burden on residential taxpayers. CBO5 – Improve quality of life through progressive implementation of Southlake’s Comprehensive Plan recommendations. CBO6 – Invest to maintain strong public safety to ensure a low crime rate and effective emergency response. Critical Business Outcomes Deliver on Our Focus Areas This contract links to the City’s strategy map relative to the focus areas of Safety & Security and Infrastructure. It specifically relates to the City’s Corporate Objective to (C1) achieve the highest standards of safety & security and (F2) invest to provide and maintain high quality public assets. 8 Questions? 9 For questions concerning this item, please contact Rob Cohen at 817-748-8097. Thank you for your attention.