Item 4G
Approve annual purchasing agreement with Ed’s Electric Service
Item 4G
Good evening Mayor and members of the City Council. This is Candice Edmondson and I am presenting Item 4G for your consideration.
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Requested Action
City Council approval of annual purchasing agreement with Ed’s Electric Service
With this item, staff is seeking City Council approval of the annual purchasing agreement with Ed’s Electric Service for electrical installation and repair services.
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Background
Cities of Southlake and Hurst entered into an Interlocal Purchasing Agreement in 2007
Contract with Ed’s Electric is a service under agreement
In June 2014, City of Hurst released
a RFB for citywide electrical installation and repair services
Ed’s Electric was re-awarded bid
One-year agreement with four (4) one-year renewal options
Contract renewed past three
years
City of Southlake has used Ed’s Electric since 2007
In 2007, the City of Southlake entered into an Interlocal Purchasing Agreement with the City of Hurst for the purchase of various commodities or services. Through the Interlocal Agreement,
the City of Southlake has used Ed’s Electric for electrical installation and repair services.
In June 2014, the City of Hurst released a request for bid for citywide electrical installation
and repair services. The bid was re-awarded to Ed’s Electric and the two parties entered into a one-year agreement with four (4) one-year renewal options. To date, the contract has been
renewed three times leaving one more renewal option available.
The City of Southlake has used Ed’s Electric for electrical installation and repair services since signing the Interlocal
Agreement in 2007.
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Background
Services exceed $50,000 requiring City Council approval
Service requests have increased due to the following:
Expansion of parks system
Aging infrastructure in older parks
Electrical
service needs at city special events
Electrical installation for parks capital improvement & special projects
Use by other departments
Recently, services provided by Ed's Electric have exceeded $50,000 annually; therefore, requiring City Council approval of the agreement.
As the City continues to expand its parks
system the need for electrical installation and repair services has also increased. In addition, the infrastructure in some of the City’s older parks has aged and requires more frequent
repairs or replacement. Ed’s Electric also provides installation and repair services for city special events, parks system capital improvement and special projects and occasionally the
City’s Public Works Department.
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Background
As electrical service requests have increased, so has annual spending:
FY 2014: $53,700
FY 2015: $40,900
FY 2016: $107,800
FY 2017: $181,400
As requests for electrical services have increased, so has annual spending towards the Ed’s Electric agreement. As shown on this slide, in FY 2014 the City spent $53,700 with Ed’s Electric.
In FY 2015 expenses went back down to $40,900. However, in the past 2 years the City has had to invest more in electrical repairs and installation spending over $100,000 annually on
electrical services with Ed’s Electric.
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Electrical Service Expenditures
This slide shows a list of services and projects that contributed to the increased spending on electrical services in FY 2016 and FY 2017.
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Financial Considerations
Funding available in the FY 2018:
General Fund
SPDC Fund
SIF Fund
Utility Fund
Funding for the purchase of electrical installation and repair services is provided for in the FY 2018 General Fund, Southlake Parks Development Corporation Fund, Strategic Initiative
Fund and Utility Fund budgets.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
This request is linked to the City’s Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objectives to collaborate with select
partners to implement service solutions and invest to provide and maintain high quality public assets.
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Questions? Chris Tribble – (817) 748-8021
This concludes my presentation. If you have any questions you can reach Director Chris Tribble at (817) 748-8021 or myself at (817) 748-8311. Thank you for your consideration.
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