Item 4C
SPDC Matching Funds Request Grapevine Southlake Soccer Association
Item 4C
Good evening Mayor and members of the City Council. This is Candice Edmondson and I am presenting Item 4C for your consideration.
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Approve SPDC Matching Funds request
Grapevine Southlake Soccer Association
Soccer goals for Bob Jones Park
$3,263 Matching Funds
Requested Action
With this item staff is seeking City Council approval of a matching funds request from the Grapevine Southlake Soccer Association in an amount not to exceed $3,263 for the purchase of
new soccer goals at Bob Jones Park.
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Proposed Goals
Due to new mandates from the United States Soccer Federation, GSSA is required to purchase twelve 6.5 ft. x 18.5 ft. goals and four 4 ft. x 6 ft. goals for their league play. The USSF
is requiring all club and recreation soccer associations start using the new goal sizes beginning this fall.
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USSF Standards Chart
As shown on the standards chart, the mandate requires that all U9-U12 play be conducted on fields outfitted with goals that measure 6.5ft x 18.5ft. This is a size that neither Southlake
Parks and Recreation or Grapevine Parks and Recreation have in their inventory. Therefore, GSSA must purchase 6 sets (or 12 total goals) of 6.5ft x 18.5ft goals. The mandate also changes
format of play (how many players on the field) for many age divisions. This particular change will see an additional age group playing games on the fields outfitted with the 4ft x 6ft
goals. With the addition of this age group playing on these fields, it is necessary to purchase 2 more sets (4 total goals) of 4ft x 6ft goals.
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SPDC Matching Funds Request
Total cost for 16 goals $13,050
Matching Funds request for half of total cost $6,525
Half of goals to be used in Southlake & half in Grapevine
GSSA requesting 100% match of $6,525
$3,263
split 50/50 by GSSA & SPDC
If approved, SPDC will reimburse GSSA $3,263
GSSA received an estimate for the goals from Soccer Innovation at a total cost of $13,050. Only half of the goals will be used on Southlake fields. The other half of the goals will
be used on fields in Grapevine. Therefore, the matching funds request is for $6,525, which is half of the total cost of the sixteen soccer goals.
GSSA is requesting that the $6,525
be split 50/50 ($3,263 each) between GSSA and SPDC.
In order to expedite the purchase and delivery of the goals in time for the fall season, GSSA prepaid the full purchase price of
$13,050. If the request for SPDC matching funds is approved, a reimbursement in the amount of $3,263 will be processed to GSSA upon proof of payment.
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Criteria Review
SPDC Matching Funds Policy:
Extent to which the project is consistent with the overall intended use of the City’s parks as per the adopted Southlake 2030 PROS/CF Master Plan
Project
Evaluation Criteria
Overall benefit of the project to Southlake residents
Funding available for the project
Staff has reviewed the request from GSSA and recommends approval based on the request meeting the criteria designated within the SPDC Matching Funds Policy.
The Parks and Recreation
Board recommended approval of the request based on the viability of the project to the overall use of the City’s parks and recreation system as per the adopted Southlake 2030 Parks,
Recreation & Open Space/Community Facilities Master Plan and the benefit of the project to Southlake residents.
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FY 2018 SPDC Matching Funds Budget
Available Funds $264,588
GSSA Request $ 3,263
Matching Funds Balance $261,325
Financial Considerations
Funding for the request is available in the FY 2018 Matching Funds Budget. The current available balance is $264,588. If the SPDC Matching Funds request from Grapevine Southlake Soccer
Association in the amount of $3,263 is approved, an unencumbered balance of $261,325 will remain in the Matching Funds Budget.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
The matching funds request is linked to the City’s Strategy Map related to the focus areas of Partnerships and Volunteerism and Performance Management & Service Delivery. The request
also meets the corporate business objectives to collaborate with select partners to implement service solutions and invest to provide and maintain high quality public assets.
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Board / Council Review
Park Board approved (5-0) Aug 14, 2017
SPDC consideration Oct 17, 2017
City Council consideration Oct 17, 2017
The Parks and Recreation Board recommended approval of the matching funds request at their August 14, 2017.
Both the Southlake Parks Development Corporation and City Council will consider
the request at their October 17, 2017 meetings.
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Questions? Chris Tribble – (817) 748-8021
This concludes my presentation. If you have any questions you can reach Director Chris Tribble at (817) 748-8021 or myself at (817) 748-8311. Thank you.
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