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Item 4N C[TY OF Item 4N SOUTHLAKE MEMORANDUM (October 17, 2017) To: Shana Yelverton, City Manager From: James Brandon, Chief of Police Subject: Approve expenditure to GT Distributors for the purchase of rifle rated body armor in an amount not to exceed $92,000 Action Requested: Approve expenditure to GT Distributors in an amount not to exceed $92,000 for the purchase of rifle rated body armor for police officers. Background Information: The Southlake Police Department currently issues body armor to all sworn police officers. Standard body armor is rated to stop most pistol and shotgun rounds, but will not stop rifle rounds, which travel at a much higher speed. This item will allow the Police Department to purchase every officer an individual set of extra body armor that can be quickly donned over their existing equipment in order to protect against rifle fire in the event of an active shooter or other high risk situation. This item is accounted for within the FY 2018 Crime Control and Prevention District budget, and was approved by the CCPD Board at their October 10, 2017 meeting. This purchase will not exceed $92,000. Financial Considerations: This item is exempt from the City's bidding process via Buy Board contract #52417 to GT Distributors. Funding for this project was approved in the FY 2018 CCPD budget. Strategic Link: This request is as a result of the following strategies: Crime Control and Prevention District strategy 3 (achieve the highest standards of safety and security through modern technology and equipment), City strategy C1 (achieve the highest standards of safety and security) and Police Department strategy PDC1 (reduce crime, the fear of crime, and enhance public safety). Citizen Input/ Board Review: NIA City of S'outhlake values: Integrity Innovation ♦Accountability 4 Commitment to Excellence ♦Teamwork Item 4N Legal Review: NIA Alternatives: The CCPD Board may approve or deny the expenditure. Supporting Documents: Buy Board contract 524-17 and quote from GT Distributors. Staff Recommendation: Approve expenditure to GT Distributors in an amount not to exceed $92,000. Staff Contact: James Brandon, Chief of Police Quote QTE0060670 Date. 9/28/2017 Page: 1 U I LP US �Q�r � P.O. Box 16080 Austin TX 78761 0 (512) 451-8298 Ext. 0000 Bill To: Ship To: Southlake Police Department Southlake Police Department Attn: Finance 600 State Street 1400 Main Street, Suite 440 Attn: Southlake TX 76092 Southlake TX 76092 Purchase Order No.FCustomer IDSales erson ID 18hil2l2ingMethod Pa ment Terms Re Shi Date Master No. 5360 MR02 92817 001304 pJ UI NET 15 0/0/0000 1 1,619,843 Quantity Item Number Description UOM Unit Price Ext. Price 67 PTA-S360-SF-AWS-CA[ SHIFT 360 Platform wl Solid Flap AWS& FST EA $426.31 $28,562.77 67 PTA-S360-CMB-MR02-< Protech Shift 360 Cummberbund Ballistic Insert Each $166.66 $11,166.22 67 PTA-SHR-MR02-3A* Protech Shoulder Ballistics Matrix 3A Each $84.21 $5,642.07 67 PTA-TPL-M4* ProTech Shift 360 Triple M4 Magazine Carry Se Each $17.50 $1,172.50 134 PTA-1 193120* Protech Hardwire Multi-Curve Rifle Palte 1 0x1 2 EA $329.00 $44,086.00 134 PTA-E2* Protech ID Panel 2" Lettering EA $7.50 $1,005.00 Quotation reflects Buyboard Contract 524-17. All returns must be authorized by GT Distributors. Interest charges on past Subtotal $91,634.56 due invoices at the maximum rate allowed by law. Misc $0.00 Thank you for your business, Todd Prellop. Tax $0.00 Freight $0.00 Total $91,634.56 Phone: 800-695-2919 Faw 809 244 5494 Email: info@buyboard.ccm Cnoyara!!ra Purclfa3larp Welcome Tim[Log Inistratlon RFQ Purchase Order Reports Shopping Cart Help Off] Vendor Contract Information Back Searches: Vendor Name: GT Distributors,Inc. Search by Vendor Address: 2545 Brockton Drive,Suite 100 Browse Contracts Austin,TX 78758 Phone Number: (800)252-8310 Email: sales@gtdlst.com Search: Website: http;INAvw.gtdist,com Federal ID: 74-2339528 All Contact: Alexis Hostetter O Vendor Discounts Only Accepts RFQs: Yes O Catalog Pricing Only Minority Owned: No Women Owned: No Refine Your Search: Service-Disabled Veteran Owned: No Vendors EDGAR: Yes GT Distributors,Inc i Contract Name: Public Safety and Firehouse Supplies and Equipment Price Rance Contract Description: Full lino of law enforcement and fire fighting supplies,equipment,8 uniforms;firearms; Show all prices Show ry ammunition;riot body armor;vehicle equipment,light bars,sirens,speakers;thermal irmagin None Selected bike patrol;drug testing;speed enforcement;traffic signal equipment;breathing apparatus;c Contract detection devices;fire hoselnozzles;fire extinguishers and foam;traffic pre-emption equipm None selected portable lighting equipment,serucelrepair&installation Contract#!: 524-17 Effective Date: 04101!2017 Expiration Date: 03!31!2020 Payment Terms: Net 30 days Delivery Days: 360 Additional Resources Shipping Terms: Pre-paid and added to invoice Freight Terms: FOB Destination Ship Via: Common Carrier Region Served: All Texas Regions States Served: Alabama,Arkansas,Florida,Georgia,Kansas,Louisiana,Missouri,Nebraska,New Mexico, Oklahoma,Tennessee,Texas Contract Exceptions: The catalog discount cannot be applied to any current specials,firearms,ammunition,or sel optics not listed on the enclosed excel sheet(see Extended Exceptions). Additional Info: EDGAR Vendor Certification Form(relating to 2 CFR Part 200&Appendix II)is included in t Vendor response document,and can be found in the Vendor Proposal File link near the bott of the page. Quote Reference Number: 524-17 Return Policy: See Extended Exceptions for return polioy, Contract Documents EDGAR Notice: Click to view EDGAR Notice Proposal Documents: Clickto view Buyt3oard Proposal Documents Regulatory Notice: Click to view Bonding Regulatory Notice Proposal Files: Click to view Vendor Proposal Files Documents Extended Exceptions: Click to view Vendor Extended Exceptions Documents Contact us 800-695-2919