Item 4N C[TY OF Item 4N
SOUTHLAKE
MEMORANDUM
(October 17, 2017)
To: Shana Yelverton, City Manager
From: James Brandon, Chief of Police
Subject: Approve expenditure to GT Distributors for the purchase of
rifle rated body armor in an amount not to exceed $92,000
Action
Requested: Approve expenditure to GT Distributors in an amount not to exceed
$92,000 for the purchase of rifle rated body armor for police
officers.
Background
Information: The Southlake Police Department currently issues body armor to all
sworn police officers. Standard body armor is rated to stop most
pistol and shotgun rounds, but will not stop rifle rounds, which travel
at a much higher speed. This item will allow the Police Department
to purchase every officer an individual set of extra body armor that
can be quickly donned over their existing equipment in order to
protect against rifle fire in the event of an active shooter or other
high risk situation. This item is accounted for within the FY 2018
Crime Control and Prevention District budget, and was approved by
the CCPD Board at their October 10, 2017 meeting. This purchase
will not exceed $92,000.
Financial
Considerations: This item is exempt from the City's bidding process via Buy Board
contract #52417 to GT Distributors. Funding for this project was
approved in the FY 2018 CCPD budget.
Strategic Link: This request is as a result of the following strategies: Crime Control
and Prevention District strategy 3 (achieve the highest standards of
safety and security through modern technology and equipment),
City strategy C1 (achieve the highest standards of safety and
security) and Police Department strategy PDC1 (reduce crime, the
fear of crime, and enhance public safety).
Citizen Input/
Board Review: NIA
City of S'outhlake values:
Integrity Innovation ♦Accountability 4 Commitment to Excellence ♦Teamwork
Item 4N
Legal Review: NIA
Alternatives: The CCPD Board may approve or deny the expenditure.
Supporting
Documents: Buy Board contract 524-17 and quote from GT Distributors.
Staff
Recommendation: Approve expenditure to GT Distributors in an amount not to exceed
$92,000.
Staff Contact: James Brandon, Chief of Police
Quote QTE0060670
Date. 9/28/2017
Page: 1
U I LP US
�Q�r � P.O. Box 16080
Austin TX 78761
0 (512) 451-8298 Ext. 0000
Bill To: Ship To:
Southlake Police Department Southlake Police Department
Attn: Finance 600 State Street
1400 Main Street, Suite 440 Attn:
Southlake TX 76092 Southlake TX 76092
Purchase Order No.FCustomer IDSales erson ID 18hil2l2ingMethod Pa ment Terms Re Shi Date Master No.
5360 MR02 92817 001304 pJ UI NET 15 0/0/0000 1 1,619,843
Quantity Item Number Description UOM Unit Price Ext. Price
67 PTA-S360-SF-AWS-CA[ SHIFT 360 Platform wl Solid Flap AWS& FST EA $426.31 $28,562.77
67 PTA-S360-CMB-MR02-< Protech Shift 360 Cummberbund Ballistic Insert Each $166.66 $11,166.22
67 PTA-SHR-MR02-3A* Protech Shoulder Ballistics Matrix 3A Each $84.21 $5,642.07
67 PTA-TPL-M4* ProTech Shift 360 Triple M4 Magazine Carry Se Each $17.50 $1,172.50
134 PTA-1 193120* Protech Hardwire Multi-Curve Rifle Palte 1 0x1 2 EA $329.00 $44,086.00
134 PTA-E2* Protech ID Panel 2" Lettering EA $7.50 $1,005.00
Quotation reflects Buyboard Contract 524-17.
All returns must be authorized by GT Distributors. Interest charges on past Subtotal $91,634.56
due invoices at the maximum rate allowed by law. Misc $0.00
Thank you for your business, Todd Prellop. Tax $0.00
Freight $0.00
Total $91,634.56
Phone: 800-695-2919
Faw 809 244 5494
Email:
info@buyboard.ccm
Cnoyara!!ra Purclfa3larp
Welcome Tim[Log
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Vendor Contract Information
Back
Searches: Vendor Name: GT Distributors,Inc.
Search by Vendor Address: 2545 Brockton Drive,Suite 100
Browse Contracts Austin,TX 78758
Phone Number: (800)252-8310
Email: sales@gtdlst.com
Search: Website: http;INAvw.gtdist,com
Federal ID: 74-2339528
All Contact: Alexis Hostetter
O Vendor Discounts Only Accepts RFQs: Yes
O Catalog Pricing Only Minority Owned: No
Women Owned: No
Refine Your Search: Service-Disabled Veteran Owned: No
Vendors EDGAR: Yes
GT Distributors,Inc i Contract Name: Public Safety and Firehouse Supplies and Equipment
Price Rance
Contract Description: Full lino of law enforcement and fire fighting supplies,equipment,8 uniforms;firearms;
Show all prices
Show ry ammunition;riot body armor;vehicle equipment,light bars,sirens,speakers;thermal irmagin
None Selected bike patrol;drug testing;speed enforcement;traffic signal equipment;breathing apparatus;c
Contract detection devices;fire hoselnozzles;fire extinguishers and foam;traffic pre-emption equipm
None selected portable lighting equipment,serucelrepair&installation
Contract#!: 524-17
Effective Date: 04101!2017
Expiration Date: 03!31!2020
Payment Terms: Net 30 days
Delivery Days: 360
Additional Resources Shipping Terms: Pre-paid and added to invoice
Freight Terms: FOB Destination
Ship Via: Common Carrier
Region Served: All Texas Regions
States Served: Alabama,Arkansas,Florida,Georgia,Kansas,Louisiana,Missouri,Nebraska,New Mexico,
Oklahoma,Tennessee,Texas
Contract Exceptions: The catalog discount cannot be applied to any current specials,firearms,ammunition,or sel
optics not listed on the enclosed excel sheet(see Extended Exceptions).
Additional Info: EDGAR Vendor Certification Form(relating to 2 CFR Part 200&Appendix II)is included in t
Vendor response document,and can be found in the Vendor Proposal File link near the bott
of the page.
Quote Reference Number: 524-17
Return Policy: See Extended Exceptions for return polioy,
Contract Documents
EDGAR Notice: Click to view EDGAR Notice
Proposal Documents: Clickto view Buyt3oard Proposal Documents
Regulatory Notice: Click to view Bonding Regulatory Notice
Proposal Files: Click to view Vendor Proposal Files Documents
Extended Exceptions: Click to view Vendor Extended Exceptions Documents
Contact us 800-695-2919