Item 4H CITY Of
SOUTHLAKE 4H - 1
MEMORANDUM
October 6, 2017
To: Shana K. Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve purchases with A-Turf for installation of
synthetic turf surfacing at Bob Jones Park for an amount
not to exceed $55,000
Action
Requested: City Council approval of purchases with A-Turf for installation
of synthetic turf surfacing at Bob Jones Park for an amount not
to exceed $55,000
Background
Information: In FY 2018, the Parks Division will be completing two (2)
projects that require the installation of synthetic turf surfacing.
These projects are improvements to the softball batting cages
and cricket pitch at Bob Jones Park, which were both
previously approved through the SPDC Matching Funds
program.
A-Turf, an industry leader of synthetic athletic surfaces, has
submitted estimates for materials and installation on both
projects in the total amount of $53,591 . The estimates include
$43,183 for the softball batting cages and $10,408 for the
cricket pitch.
A-Turf is an approved vendor with NJPA cooperative
purchasing and may provide athletic surfaces through NJPA
Contract #082114-CTP. Use of the cooperative purchasing
agreement satisfies bid requirements for both the City of
Southlake and State of Texas.
A-Turf was founded in 2002 and is headquartered in Western
New York, with sales offices and installation crews located
throughout the United States. A-Turf has a strong reputation
for building and installing premier athletic fields across the
nation. They have completed projects for little league baseball
fields, college and high school athletic fields, professional
football stadiums and indoor practice facilities. A-Turf is The
Miracle League's exclusive synthetic turf partner.
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
Shana Yelverton, City Manager 4H - 2
Meeting Date — October 17, 2017
Page 2 of 2
Since the combined cost of the athletic surfacing in the
estimates exceeds $50,000, City Council's approval is
required per the City's purchasing guidelines.
Copies of the estimates for both projects from A-Turf are
included with the memo.
Financial
Consideration: Funding for improvements to the softball batting cages and
cricket pitch is provided for in the FY 2018 Parks General
Fund and Southlake Parks Development Corporation Fund
budgets.
Strategic Link: This request is linked to the City's Strategy Map related to the
focus area of Performance Management & Service Delivery
and meets the corporate objectives to collaborate with select
partners to implement service solutions and invest to provide
and maintain high quality public assets.
Citizen Input/
Board Review: City Council consideration October 17, 2017
Legal Review: N/A
Alternatives: Alternatives include:
• Approval of request as presented
• Approval of request with modifications
• Decision not to approve request
Supporting
Documents:
• Proposed estimate with A-Turf for cricket pitch
• Proposed estimate with A-Turf for softball batting cage
• NJPA Contract #082114-CTP Award
Staff
Recommendation: City Council approval of purchases with A-Turf for installation
of synthetic turf surfacing at Bob Jones Park for an amount not
to exceed $55,000
City of Southlake Values.-
Integrity
alues.Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4H - 3
Project Estimate
Date
Athletic Surfacing...Synthetic Technology 8/21/2017
P.O.Box 157
Williamsville,NY 14231
To: From:
City of Southlake Dean K.Ferrell
Michael Reasoner Phone:888-777-6910
Cell:716-866-0303
Email:dean@aturf.com
Project: Bob Jones Park
Please accept the following estimate for the work at Bob Jones Park.
This proposal provides the expected cost based on the scope of work listed below.Pricing per NJPA contract 4082114-CTP
Turf System Items:
Qty ! UOM Unit Price Amount
Tr =--
A-Turf SportTurf Cushion Supreme:5/8"pile turf with a 3mm foam backing. 888 SQ FT $11.72 $10,407.36
Turf System Pricing Includes:
Fully Adhered Installation.
Delivery and Installation of synthetic turf system components.
Based on 12'x 74'area size.
Turf System Estimate: _ $30,407.36
General Notes:
Square footage provided is based on project drawing measurements.
Supported by a five year warranty.
A staging area roughly 10%of the project size within 100 feet of the project site is required.
Pricing assumes one mobilization to the project site.Extra charges may apply if additional
mobilizations are required.
This price is valid for a 2017 installation.Contact the A-Turf office for a revised quote if the project is
delayed.
A-Turf,Inc.
P.O.Box 157,Williamsville,NY 14231
Telephone:888.777-6910 Fax:716.204-0189 www.attirf.com Page 1 of 2
4H - 4
4H - 5
The Above Pricing Does NOT Include:
All work associated with the installation of the base.Prior to installation of the synthetic turf,an A-
Turf representative,typically the chief of the installation crew,will conduct a strictly visual
inspection of the base for overall planarity(levelness)and accurate dimensions.Problems
associated with porosity or compaction of the base,including but not limited to poor drainage and
settlement of the base,and/or problems associated with exacting tolerances in planarity,cannot
be identified through visual inspections,and are NOT the responsibility of A-Turf,Inc.
Any permits,fees,applicable taxes,licenses,or bonds.
Any work not specifically listed above.
Changes to project design or specification involving additional cost.
Union labor or wages.
Additional testing or fees other than specifically listed above.
Provision of any new sports equipment,stumps,or wickets.
Rolled edge,turf system roll cuts do not allow for a rolled edge for this work.
Removal of existing system.
Inlaid game lines,lines to be painted to preserve integrity of system.
Fencing.
Security of site.
Please call Dean Ferrell at 888.777.6910 or 716.866.0303(cell)if you have any questions regarding
this quotation.
A-Turf,Inc.
P.O.Box 957,Williamsville,NY 14231
Telephone:888-777-0990 Fax:716.204-0189 www.aturf.com Page 2 of 2
4H - 6
Project Estimate
Date
Athletic Surfacing 8/21/2017
f g...Synthetic Technology
P.O.Box 157
Williamsville,NY 14231
To: From:
City of Southlake bean K.Ferrell
Michael Reasoner Phone:888-777-6910
Cell:716-866-0303
Email:dean@aturf.com
Project: Softball Batting Cage Areas
Please accept the following estimate for the Batting Cage area work.
This proposal provides the expected cost based on the scope of work listed below.Pricing per NJPA contract#082114-CTP.
Turf System Items: T qty UOM f Unit Price Amount
A-Turf SportTurf Cushion Supreme:5/8"pile turf with a 3mm foam backing. 4,032 SQ FT $10.71 $43,182.72
Turf system Pricing Includes:
Fully Adhered Installation.
Delivery and Installation of synthetic turf system components.
Turf rolls to be provided are 6 of 12'x 56'
Removal of existing system.
Turf System Estitnate: $43,182.72
General Notes:
Square footage provided is based on project drawing measurements.
Supported by a five year warranty.
A staging area roughly 10%of the project size within 100 feet of the project site is required.
Pricing assumes one mobilization to the project site.Extra charges may apply if additional
mobilizations are required.
This price is valid for a 2017 installation.Contact the A-Turf office for a revised quote if the project is
delayed.
A-Turf,Inc.
P.O.Box 157,Williamsville,NY 14231
Telephone:888.777-6910 Fax:716-204-4189 www.aturf.com Page 1 of 2
4H - 7
The Above Pricing Does NOT Include:
All work associated with the installation of the base.Prior to installation of the synthetic turf,an A-
Turf representative,typically the chief of the installation crew,will conduct a strictly visual
inspection of the base for overall planarity(levelness)and accurate dimensions.Problems
associated with porosity or compaction of the base,including but not limited to poor drainage and
settlement of the base,and/or problems associated with exacting tolerances in planarity,cannot
be identified through visual inspections,and are NOT the responsibility of A-Turf, Inc.
Any permits,fees,applicable taxes,licenses,or bonds.
Any work not specifically listed above.
Changes to project design or specification involving additional cost.
Union labor or wages.
Additional testing or fees other than specifically listed above.
Provision of any new sports equipment.
Rolled edge,turf system roll cuts do not allow for a rolled edge for this work.
Fencing.
Security of site.
Please call Dean Ferrell at 888.777.6910 or 716.866.0303(cell)if you have any questions regarding
this quotation.
A-Turf,Inc.
P.O.Box 157,Williamsville,NY 14231
Telephone:888-777-6910 Fax:716.204-0189 www.aturf.corn Page 2 of 2
National .Joint Powers Alliance :: A-Turf I ol, I
4H - 8
}come>Cooperative Pur�hasing>Contracts-General>Athletk Surfaces&Equipment.Ice Arenas&Event Seating> A-Turf
A'Turf 4�bTIJA£7 AWARDED
RlFI a Contract#:082114-CTP J
Category:Athletic Surfaces&Equipment,Ice Arenas&Event Seating
Description:Synthetic Turf
5rr+rne6'c rudfur lM� 7VAam Ne Maturity Date:09/16/2018
A-Turfs history,relationships and systems demonstrate our unusual commitment to excellence in the synthetic
Overview athletic field building business. We combine the industry's most generous specifications with the highest-quality
Contract Documentation material components in the market.
Pricing A-Turf then assigns our project management experts to ensure a thorough site inspection is done and that one
of A-Turfs certified crews is ready to build the field as specified,on schedule. Throughout the process,our
Marketing Materials administrative team manages the paperwork,while our operations department coordinates with field personnel
so that every obligation is met and the best service level is achieved. After play starts on the field,and the
N1PA Contact Information warranty kicks in,we remain reachable,responsive and prompt on all follow up. Our confidence drove us to
originate the industry's longest warranty—12 years!
HOW TO PURCHASE
Our step-by-step guide ? Visit website:httoa/aturf.com/
Vendor Contact Info
Kristopher Schmitt
Direct Phone:888-777-6910
kris@aturf.com
www.aturfsom
1
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https://www,njpacoop.org/cooperative-purchasing/contracts-general/athletic-surfaces-equi... 9/27/2017