2017-09-11 PB Minutes CITY OF
SOUTHLAKE
PARKS AND RECREATION BOARD MEETING: SEPTEMBER 11, 2017
LOCATION: Southlake Town Hall
Council Chambers
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
PARKS AND RECREATION BOARD MEMBERS PRESENT: Chairman Tina Wasserman,
Vice Chair Frances Scharli, and Secretary Lori Palmer; and Board Members Mitch Hill, Mike
Pazera, Miguel Salinas and Paul Venesky
PARKS AND RECREATION BOARD MEMBERS ABSENT: None
STAFF PRESENT: Director of Community Services Chris Tribble, Deputy Director of
Community Services Candice Edmondson and Deputy Director of Community Services Kate
Meacham
REGULAR AGENDA
1. CALL TO ORDER
Chairman Tina Wasserman called the regular Parks and Recreation Board meeting to
order at 6:03 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine and are enacted with one motion by
the Board.
2A. APPROVAL OF THE MINUTES FROM THE AUGUST 3, 2017 JOINT SOUTHLAKE
PARKS DEVELOPMENT CORPORATION (SPDC) AND THE PARKS AND
RECREATION BOARD MEETING
There were no corrections or additions to the August 3, 2017 minutes.
2B. APPROVAL OF THE MINUTES FROM THE AUGUST 14, 2017 REGULAR THE
PARKS AND RECREATION BOARD MEETING
A correction was made to the language in Item 4A of the August 14, 2017 minutes.
2C. ABSENCE OF PARKS AND RECREATION BOARD MEMBERS
City of Southlake Values:
Integrity• Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 11, 2017 Parks Board Meeting
Page 2 of 6
The absences of Mitch Hill and Miguel Salinas from the August 3, 2017 meeting were
excused by the Board.
APPROVED
A motion was made to approve the Consent Agenda items as presented, including the
correction to the minutes and the board member absences.
Motion: Scharli
Second: Venesky
Ayes: Pazera, Palmer, Scharli, Venesky and Wasserman
Nays: None
Abstain: Hill and Miguel (absent August meeting)
Vote: 5-0-2
Motion carried
3. PUBLIC FORUM
Chairman Tina Wasserman opened public forum at 6:08 p.m. There being no one to
speak, Chairman Wasserman closed public forum.
4. DISCUSSION
4A. ATHLETIC ASSOCIATIONS DASHBOARD REPORTS
Deputy Director Kate Meacham presented the Grapevine Southlake Soccer
Association, Dragon Youth Football Association, Miracle League of Southlake,
Southlake Girls Softball Association and Dragon Youth Baseball Association Dashboard
Reports and responded to questions from the Board. New to this period of reports is
tracking of violations. There were no violations indicated in the Southlake Girls Softball
Association report.
Representatives from Southlake's youth athletic associations were present to answer
questions if needed; however, athletic associations' presentations will be made at the
February Park Board meeting.
Dax Martin, Grapevine Southlake Soccer Association representative, 507 San Juan
Drive, Southlake, explained the fluctuation of the participation statistics in the dashboard
report.
Mike Hutchison, The Miracle League of Southlake representative, commented on
upcoming Miracle League events.
Brett Orr, Southlake Girls Softball Association representative, was present but did not
comment.
City of Southlake Values:
Integrity• Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 11, 2017 Parks Board Meeting
Page 3 of 6
Nick Smith, Dragon Youth Baseball Association president, 701 Chaucer, Southlake,
explained the association's centralized schedule system, their Premier and Select
programs, and the association's notification system.
The Southlake Carroll Lacrosse Association Dashboard report was Tabled to the
October 9, 2017 Park Board meeting to allow for completion of the dashboard statistics.
Agenda Item 5A, 58 and 5C were considered next out of the usual agenda sequence
4B. PARKS AND RECREATION UPDATE
Deputy Director Kate Meacham presented the Parks and Recreation Report and
responded to questions. New to the City's list of annual events is the "Celebrate
Southlake" event being held October 14, 2017.
Director Chris Tribble presented an overview of the proposed 2018 Fee Schedule and
responded to questions from the Board. City Council will consider the City Amended
Fee Schedule September 19, 2017. Park Board members requested a copy of the
Legends Hall Fees for the proposed Rental Packages.
The Board was updated on the construction timeline for Champions Club and Southlake
Tennis Center projects.
CONSIDER
5A. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH DRAGON
YOUTH BASEBALL ASSOCIATION
5B. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH
SOUTHLAKE GIRLS SOFTBALL ASSOCIATION
5C. RECOMMENDATION ON FACILITIES UTILIZATION AGREEMENT WITH THE
MIRACLE LEAGUE OF SOUTHLAKE
Director Chris Tribble presented the Facilities Utilization Agreements (FUA) with Dragon
Youth Baseball Association, Southlake Girls Softball Association and The Miracle
League of Southlake and was available to answer questions from the Board.
The FUAs are for two (2) year terms, January 1, 2018-December 31, 2019, and contain
the same provisions previously approved by the Park Board and City Council in 2016
APPROVED
A motion was made to recommend approval of Facilities Utilization Agreements with
Dragon Youth Baseball Association, Southlake Girls Softball Association and The
Miracle League of Southlake as presented.
City of Southlake Values:
Integrity• Innovation • Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the September 11, 2017 Parks Board Meeting
Page 4 of 6
Motion: Scharli
Second: Salinas
Ayes: Hill, Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
Motion carried.
5D. RECOMMENDATION ON SOUTHLAKE PARKS DEVELOPMENT CORPORATION
MATCHING FUNDS REQUEST FROM CARILLON HOMEOWNERS ASSOCIATION
FOR CONSTRUCTION OF A DUMPSTER ENCLOSURE
Deputy Director Candice Edmondson presented the SPDC matching funds request from
Carillon Homeowners Association (HOA) for an amount not to exceed $12,565 for the
construction of a dumpster enclosure at Lake Carillon Park. The total cost of the
enclosure is estimated at $25,130 to be split 50/50 ($12,565 each) between Carillon
HOA and SPDC. The Carillon HOA will maintain the dumpster and enclosure.
The Board discussed the SPDC matching funds request. Staff responded to Park Board
questions.
APPROVED
A motion was made to recommend approval of the SPDC matching funds request from
Carillon HOA for construction of a dumpster enclosure as presented.
Motion: Scharli
Second: Salinas
Ayes: Hill, Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
Motion carried.
5E. RECOMMENDATION ON CARILLON DUMPSTER ENCLOSURE SITE PLAN
Deputy Director Candice Edmondson presented the Carillon dumpster enclosure Site
Plan and was available to answer questions. There was no Board discussion of the Site
Plan.
APPROVED
A motion was made to recommend approval of the Carillon dumpster enclosure Site
Plan.
Motion: Scharli
Second: Venesky
City of Southlake Values.
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 11, 2017 Parks Board Meeting
Page 5 of 6
Ayes: Hill, Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
Motion carried.
5F. RECOMMENDATION ON NORTH PARK WALL BALL COURT SITE PLAN
Deputy Director Candice Edmondson presented the North Park Wall Ball Court Site
Plan. The site plan was discussed by the Board and Director Chris Tribble responded to
questions.
APPROVED
A motion was made to recommend approval of the North Park Wall Ball Court Site Plan
as presented.
Motion: Scharli
Second: Salinas
Ayes. Hill, Pazera, Palmer, Salinas, Scharli, Venesky and Wasserman
Nays: None
Abstain: None
Vote: 7-0
Motion carried.
The Park Board convened into the Executive Conference Room for the Work Session
WORK SESSION AGENDA
6. DISCUSS AMENDMENTS TO THE SOUTHLAKE 2030 PARKS, RECREATION,
OPEN SPACE/COMMUNITY FACILITIES MASTER PLAN
6A. REVIEW/REVISE CONCEPT PLANS AND RECOMMENDATION FOR PARKS AND
OPEN SPACE — SKATE PARK
The topic for the Work Session was Skate Park.
7. ADJOURNMENT
APPROVED
A motion was made to adjourn the meeting at 8:03 p.m.
Motion: Scharli
Second: Salinas
Ayes: Hill, Pazera, Palmer, Scharli, Salinas, Venesky and Wasserman
Nays: None
Abstain: None
City of Southlake Values.
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the September 11, 2017 Parks Board Meeting
Page 6 of 6
Vote:? 7-0
Motion carried.
a‘/(i/j4Tina asserman, Chairman Chris Tribble, Director
Parks & Recreation Board Community Services Dept.
A recording of this meeting is available upon request from the Office of City Secretary.
City of Southlake Values.
Integrity♦ Innovation • Accountability• Commitment to Excellence • Teamwork