2017-10-03 Council Agenda CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING OCTOBER 3, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092 .
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Southlake Chamber of Commerce Updates by Ian MacLean
4. Frontier Communications Operational Update
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(4) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting..
1. Section 551.071: Consultation with city attorney
a. Seek advice of the City Attorney regarding pending litigation
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
b. Discuss access easement and right of way acquisition
associated with real property
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3,2017
Page 2of7
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3. Section 551.087: Deliberation regarding economic development
negotiations
a. Discuss the terms and conditions of an economic
development incentive program - Project No. 2017-04
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Citizen Satisfaction Survey Kickoff
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the September 19, 2017 regular City Council
meeting.
B. Cancel the November 21, 2017 and January 2, 2018 City Council
meetings.
C. Authorize annual fuelurchases from Martin Eagle Oil for Ci Vehicles
p 9 City
and Equipment in an amount not to exceed $351,500.
D. Approve purchase of replacement vehicles from Caldwell Country
Chevrolet in the amount of$275,994.
E. Approve Purchase of replacement vehicles from Silsbee Ford in the
amount of$106,019.
F. Approve purchase of replacement vehicle from Houston Freightliner in the
amount of$351,774.
G. Approve purchase of replacement wheel loader and roller from Holt Cat in
the amount of$201,909.
H. Approve purchase of replacement vehicles outfitting from CAP Fleet in the
amount of$115,198.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page 3 of 7
I. Approve a professional services agreement with Kimley-Horn and
Associates, Inc. for the development of Plans, Specifications and
Estimates (PS&E) for SH 114 Frontage Road and Ramp Improvements
from Kirkwood Boulevard to Dove Road (Westbound) in an amount not to
exceed $905,000.
J. Approve a professional consultant agreement with Jerry Hodge and
Associates for project management of the State Highway 114 Intersection
and frontage road projects in an amount not to exceed $108,000.
K. Approve the in-budget purchase of storage equipment supporting the
FY2018 storage upgrade project in an amount not to exceed $219,930.
L. Table Consider Resolution No. 17-035, ZA17-062, Specific Use Permit for
Temporary Construction Facilities for Verizon Wireless on property
described as Lot 1, Block 1, Solana Addition, City of Southlake, Tarrant
County, Texas and located at 500 W. Dove Road, Southlake, Texas.
Current Zoning: "NR-PUD" Non-Residential Planned Unit Development
District. SPIN Neighborhood #1. PUBLIC HEARING (This item was
tabled to the October 5, 2097 Planning and Zoning Commission meeting.
If approved at that meeting, it will be considered by City Council on
October 17, 2017.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented We respectfully ask that anyone stepping forward to speak j
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Consider Resolution No. 17-030, ZA17-052, Specific Use Permit for
Electrical Vehicle Charging Spaces on property described as Lot 4R,
Block 2R1, Southlake Town Square Addition, City of Southlake, Tarrant
County, Texas and located at 1240 Main Street, Southlake, Texas.
Current Zoning: "DT" Downtown District. SPIN Neighborhood # 8.
PUBLIC HEARING
B. Consider ZA17-063, Site Plan for Lonesome Dove Baptist Church on
property being described as Lot 1R1, Block 1, Lonesome Dove Baptist
Church Addition, City of Southlake, Tarrant County, Texas and located at
2380 Lonesome Dove Avenue, Southlake, Texas. Current Zoning: "CS"
Community Service District. SPIN Neighborhood #2. PUBLIC HEARING
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page 4of7
C. ZA17-067, Site Plan for Protein Fit Kitchen on property described as Lot 1,
Block 1, Park Village, an addition to the City of Southlake, Tarrant County,
Texas, and located at 1035 E. Southlake Blvd., Southlake, Texas. Current
Zoning: "S-P-1" Detailed Site Plan District. SPIN #9. PUBLIC HEARING
D. Ordinance No. 480-XXXX, 2nd reading, amendment to the City of
Southlake Comprehensive Zoning Ordinance No. 480, as amended, as it
pertains to sidewalk requirements, lot coverage, accessory buildings and
structures, portable buildings and miscellaneous clarifications and
corrections within the ordinance. PUBLIC HEARING
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E. Ordinance No. 483-Q, 2nd reading, amendment to the City of Southlake
Subdivision Ordinance No. 483, as amended, as it pertains to sidewalk
requirements. PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 1182 (CP17-005), 1st Reading, Land Use Plan
Amendment from Medium Density Residential and Mixed Use to Office
Commercial on property described as Tract 2C, T. Mahan Survey,
Abstract No. 1049, and Lot WA, Hanna Addition, City of Southlake,
Tarrant County, Texas and located at 2149 E. Highland Street and 1030
N. Kimball Avenue, Southlake, Texas. Current Zoning: "AG Agricultural
District. SPIN Neighborhood #4.
B. Ordinance No. 480-728 (ZA17-043), 1st Reading, Zoning Change and Site
Plan for Highland Corner on property described as Tract 2C, T. Mahan
Survey, Abstract No. 1049, and Lot WA, Hanna Addition, City of
Southlake, Tarrant County, Texas and located at 2149 E. Highland Street
and 1030 N. Kimball Avenue, Southlake, Texas. Current Zoning: "AG"
Agricultural District. Proposed Zoning: "S-P-1" Detailed Site Plan District.
SPIN Neighborhood #4.
8. Resolutions: (There are no items on this agenda.
9. Other items for consideration:
A. SV17-012, Variance to Sign Ordinance No. 704, as amended, for Scott E.
Kasden, MD located at 2813 W. Southlake Blvd., Suite 130, Southlake,
Texas.
B. MSP17-003, Amendment to the Master Sign Plan for Southlake Town
Square, Block 10, as it pertains to the addition of a monument sign located
at 301-409 N. Carroll Avenue, Southlake, Texas. (This item was tabled at
City of Southlake values.-
Integrity
alues.Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
i
City of Southlake
City Council meeting agenda
October 3, 2017
Page 5 of 7
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the City Council meeting on September 5, 2017. Applicant requested to
be placed on October 3, 2017 agenda.)
C. Award a construction contract for the Shady Lane Lift Station Electrical
and SCADA Upgrades project to H&H Electrical Contractors, Inc. in an
amount not to exceed $248,123.
10. Other items for discussion: (There are no items on this agenda.)
11. Adjournment
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, September 29, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, Chapter 551.
Carol Ann Borges,, TR C ��,
City Secretary
If you plan to attend this publicr*49$ et and disability that requires special
needs, please advise the City Secre V' 4 ours in advance at 817-748-8096
and reasonable accommodations will be' ► sist you.
City of Southlake values:
Integrity♦ Innovation 1 Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page B of 7
EXECUTIVE SESSION
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake j
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Allen, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-00874-0.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
10. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-295089-17.
Section 551.072: Deliberation regarding real property. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding rding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding rding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values.-
Integrity
alues.Integrity♦ Innovation +Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
October 3, 2017
Page 7 of 7
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork