2017-08-01 SAC Minutes 1 CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, AUGUST 1, 2017
LOCATION: Southlake Town Hall
4th Floor Room 4A
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Merlene
Ingraham, Tamara McMillan and Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Terri Messing and Devika Seth
STAFF PRESENT: Assistant to the Director Cassie Tucker
GUESTS:
WORK SESSION
Members of the Southlake Arts Council met at Southlake Town Hall, then traveled to the
home of Deanna Kienast to preview art for the September 10, 2017 Art Gallery
Reception event in Town Hall lobby.
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
7:13 p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE JUNE 27, 2017 SOUTHLAKE
ARTS COUNCIL MEETING
Minor corrections were made to the June 27, 2017 meeting minutes.
Staff responded to questions regarding input for revisions to the upcoming Public
Art Master Plan, including definitions of terms, the public art approval process,
inclusion of an inventory list and information about the City's current art
collection, and funding information. Pricing information will be available to
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 1, 2017 Southlake Arts Council Meeting
Page 2 of 4
Southlake Arts Council as needed, but retained separate from the Art Master
Plan.
APPROVED
A motion was made to accept the minutes of June 27, 2017 Arts Council meeting
with corrections.
Motion: Trager (Alternate #1)
Second: Cook
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alternate
#1)
Nays: None
Abstain: None
Vote: 6-0
3. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 7:22 p.m.
There being no one else to address Arts Council, Public Forum was closed.
4. CONSIDER
4A. RECOMMENDATION ON AMENDMENTS TO COMMUNITY SERVICES
AGREEMENT WITH APEX ARTS LEAGUE
Assistant to the Director Cassie Tucker provided an overview of the proposed
amendments to the Community Services Agreement and responded to
questions.
APPROVED
A motion was made for the Arts Council to make a recommendation to City
Council to approve the amendments to Community Services Agreement with
APEX Arts League as presented.
Motion: Cook
Second: Murray
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alternate
#1) (McMillan is an APEX Arts League board member)
Nays: None
Abstain: None
Vote: 6-0
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 1, 2017 Southlake Arts Council Meeting
Page 3 of 4
4B. RECOMMENDATION ON AMENDMENTS TO COMMUNITY SERVICES
AGREEMENT WITH ARTS COUNCIL NORTHEAST
Assistant to the Director Cassie Tucker provided an overview of the proposed
amendments to the Community Services Agreement and was available to
answer questions.
APPROVED
A motion was made to recommend City Council approve the amendments to
Community Services Agreement with Arts Council Northeast as presented
Motion: Murray
Second: Cook
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alternate
#1)
Nays: None
Abstain: None
Vote: 6-0
5. DISCUSSION
5A. SEPTEMBER 10, 2017 ART GALLERY EVENT
The Arts Council discussed plans and logistics for the September 10, 2017
reception and art exhibit featuring art work by local artist Deanna Kienast.
5B. RECAP SOUTHLAKE HISTORICAL SOCIETY "SHARED STOREIS: DENTON,
SOUTHLAKE AND THE WILD WEST, 1840-1878" RECEPTION JULY 16, 2016
AND ART EXHIBIT JULY 10, 2017 — AUGUST 28, 2017
Arts Council member Tamara McMillan lead the recap of the Southlake Historical
Society "Shared Stories: Denton, Southlake and the Wild West, 1840-1878" art
gallery reception held July 16, 2017. The reception was very successful and
many positive comments have been received from event attendees.
Ms. McMillan shared some of Southlake Historical Society's preliminary plans for
the event planned next year to celebrate the end of WWI.
5C. STAFF REPORT
Assistant to the Director Cassie Tucker presented the Report including, the
timeline for the Public Art Master Plan process, Arts Council business cards, a
thank you note, and information concerning the maintenance of public art pieces.
Ms. Tucker was available to respond to questions from the Arts Council.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the August 1, 2017 Southlake Arts Council Meeting
Page 4 of 4
Art consultant John Kinkade will be present at the September Arts Council
meeting to help facilitate the Art Council discussion of the Public Art Master Plan.
Sample art master plans from other cities and a link to the City of Southlake's
current Public Art Master Plan will be distributed to members.
Staff will investigate the lighting of the "Flying Together" sculpture. Members
were concerned the lighting may not be adequate.
The Southlake Arts Council website has been updated as requested by the
board.
6. ADJOURNMENT
Members thanked resigning member Kelly Trager for her service on the board.
APPROVED
A motion was made to adjourn the meeting.
Motion: McMillan
Second: Murray
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alternate
#1)
Nays: None
Abstain: None
Vote: 6-0
Attest:
Leslie Bartlett, Chair ommunity Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE. Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting In the absence of Southlake Arts Council members Terri Messing and Devika Seth,
Southlake Arts Council Alternate #1, Kelly Trager, participated An Alternate may sit as a regular
member in the event of an absence of one or more regular members per Ordinance No. 908,
Section 2.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 4th Floor Room 4A
Tuesday, August 1 , 2017 @ 6:00pm
\ 1 (
Leslie Bartlett, Chair, Place 1
I Merlene Ingraham, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Devika Seth, Place 5
uQ-A Miriam Murray, Vice Chair, Place 6
t Tamara McMillan, Place 7
Kelly Trager, Alternate 1
Cassie Tucker (staff liaison)
Jenni Lanier (staff liaison)
Chris Tribble
Guests: