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Item 9C CITY OF SOUTHLAKE Item 9C MEMORANDUM (October 3, 2017) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Award a construction contract for the Shady Lane Lift Station Electrical and SCADA Upgrades project to H&H Electrical Contractors, Inc. in an amount not to exceed $248,123 Action Requested: Award a construction contract for the Shady Lane Lift Station Electrical and SCADA Upgrades project to H&H Electrical Contractors, Inc. in an amount not to exceed $248,123. Background Information: The Shady Lane wastewater lift station project consists of electrical upgrades, a new SCADA communications control cabinet, and a safety railing and harness system. These improvements are necessary to upgrade failing infrastructure, update the communications technology, and ensure compliance with the Texas Commission on Environmental Quality (TCEQ) wastewater collection and operational requirements. One (1) bid was received on September 12, 2017. The bid has been reviewed by Neel-Schaffer, Inc. and city staff and is shown below: BIDDER BID AMOUNT H&H Electrical Contractors, Inc. $248,123 Based on best value bid, the recommended award is to H&H Electrical Contractors, Inc. The best value criteria was scored based on proposed contract amount, key project personnel, references, claims history, and adequate response to requested information. The bid has an alternate to replace the existing SCADA antenna with a Round Tapered Steel Light Duty pole in lieu of the Rohn, lattice type tower. The bid amount reflected above represents the base bid with the Rohn tower. The alternate bid would add an Item 9C additional $8,932 to the project and requested action for a total amount not to exceed $257,055. Financial Considerations: Funding for this project is available in the City's Capital Improvements Program (CIP) Utility Fund. Original funding was allocated for the Dove Estates Lift Station in the FY 2013 CIP. However, Wastewater personnel were able to perform those upgrades in-house. Therefore, staff is requesting that City Council re-allocate $207,743 available in account 502699-598804-00048 to the required improvements at the Shady Lane Wastewater Lift Station and authorize the balance to be transferred from the Utility Residual account. Strategic Link: The upgrades to the Shady Lane lift station links to the City's strategy map relative to the focus areas of Infrastructure and Quality Development. The specific corporate objectives that are met by this construction project are to (F2) invest to provide and maintain high quality public assets. Citizen Input/ Board Review: N/A Legal Review: This is the standard construction services contract that has been previously reviewed by the City Attorney. Alternatives: The Council may award the contract to H&H Electrical Contractors, Inc. or reject all bids. Supporting Documents: Location Map Recommendation Letter Bid Tabulation Staff Recommendation: Award a construction contract for the Shady Lane Lift Station Electrical and SCADA Upgrades project to H&H Electrical Contractors, Inc. in an amount not to exceed $248,123. Staff Contact: Rob Cohen, Director of Public Works Kyle D. Hogue, P.E., Deputy Director/City Engineer Cristina McMurray, Deputy Director/Operations Steven D. Anderson, P.E., CFM, Deputy City Engineer Page 2 of 2 i OUB-1 Ape4S K L . . •:r CL _ m a� `r. •and IlegwiN 'N III NEEL wSCHAFFER = Solutions you can build upon September 13, 2017 Mr. Steven D. Anderson, P.E., CFM Deputy City Engineer City of Southlake Public Works 1400 Main Street, Suite 320 Southlake, Texas 76092 Reference: City of Southlake— Shady Lane Lift Station Electrical and SCADA Upgrades Dear Mr. Anderson: Sealed bids were received by the City of Southlake on September 12, 2017 for the above project. One contractor submitted a bid for this project. Attached is a copy of the Bid Tabulation. H & H Electrical Contractors Inc. was the apparent lowest responsive bidder in the amount of $248,123.00. References of similar work were also submitted. We have worked with H & H Electrical Contractors Inc. on several projects before; as has the City. We appreciate the opportunity to work with you on this important project. Please call if you need any additional information. Sincerely, NEEL-SCHAFFER, INC. Richard E. "Rick" Simpson, RPLS Senior Project Manager Attachment CC: Jack Thompson (by email only) Derek B. Cheatham, P.E. (by email only) 0:\Jobs\13492-Shady Lane Lift Station\Admin\Correspondence\Shady Lane Lift Station Electrical&SCADA Upgrades-Bid Review.docx ARLINGTON • DALLAS • FORT WORTH HOUSTON engineers • planners • surveyors • environmental scientists • landscape architects 515 Houston St., Ste. 751 • Fort Worth, TX 76102 • ph: 817-870-2422 • fax: 817-870-2489 • www.neel-schaffer.com City of Southlake,Texas Shady Lane Lift Station Electrical&SCADA H&H Electrical Contractors,Inc. Upgrades Project 8745 County Road 271,Terrell, January 12,2017-2:00 pm ENGINEER'S ESTIMATE Texas 75160-(972)524-0205 Bid Bond Included Yes Addendum#1 Acknowledged Yes ITAY BID UNIT EM DESCRIPTION OF ITEMS QUANTITY UNIT COST TOTAL COST UNIT PRICE TOTAL COST 1 General Site Preparation to include all iterm of work not 1 LS $25,000 $25,000.00 $47,015.00 $47,015.00 covered under another a item for the 1 sum fee of Electrical Upgrades,complete-in-place per plans and 2 specifications to include all labor,materials,testing and 1 LS $125,000 $125,000.00 $139,508.00 $139,508.00 supervision for the sum of SCADA Upgrades,complete-in-place per plans and 3 specifications to include all labor,materials,testing and 1 LS $100,000 $100,000.00 $61,600.00 $61,600.00 supervision for the sum of TOTAL $250,000.00 $248,123.00 Add Alternate Bid In Lieu of Rhone tower in base bid,fiunish and install Vahnont, (or approved equal)Round Tapered Steel DS210 Light Duty 4 pole with engineered base,Finish Paint over Galvanizing 1 LS $10,000 $10,000.00 $8,932.00 $8,932.00 (Wood Bark Brown color)Tenon Mounting with Handhole and Dart Round Base Cover Complete-in-place for the sum of O:\Jobs\13492-Shady Lane Lift Station\Design\Bidding\Shady Lane Bid Tab 1 of 1 9/13/2017