Item 4K CITY OF
SOUTHLAKE
MEMORANDUM
(January 25, 2017)
To: Shana Yelverton, City Manager
From: Greg Hendricks, Director of Information Technology
Subject: Consent agenda item 4K - Approve the in-budget purchase of
storage equipment supporting the FY2018 storage upgrade project
in an amount not to exceed $219,930.
Action
Requested: Approve the purchase of the Pure Storage system from SHI,
Inc. in an amount not to exceed $219,930.
Background
Information: Due to compliance standards related to the Criminal Justice
Information Systems (CJIS) and Payment Card Industry
(PCI), we are required to keep our infrastructure equipment
up to date and supported. Our current storage platform has
been in place over 7 years and is considered end-of-life
(EOL) and out of compliance. The new Pure Storage
platform not only provides high performance and ease of
management but a maintenance program that will never let
the platform go into EOL status by continually upgrading or
replacing failed components. The ROI is realized when
considering a 3-4 year replacement cycle of other systems.
Also, maintenance costs will not increase unless we add to
the configuration.
Financial
Considerations: The FY2018 approved budgeted amount for the storage
upgrade project is $219,930 (Technology Fund) and SHI,
Inc. provided the pricing based on contract number DIR-
TSO-2722. This includes the first year of maintenance
which will also be the recurring annual cost of $15,384 (12
months at $1,282). We are not using their installation
services at this time so the $8,000 is not included in the cost.
Strategic Link: 136 — "Optimize Use of Technology" — enables the IT
department to maintain supportable systems and services.
134 — "Provide high quality services through sustainable
business practices" — enables IT to maintain a highly
available and recoverable data platform.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Honorable Mayor and City Council
Consent Agenda Item 4K — Pure Storage upgrade
Page 2 of 2
Alternatives: 1) Approve as proposed.
2) Reject — remain out of CJIS and PCI compliance.
Supporting
Documents: SHI product quote.
Staff
Recommendation: Approve item as proposed
Attachments: SHI product quote
Pricing Proposal
Quotation#: 14114893
Created On: 9/14/2017
Valid Until: 10/31/2017
Goverment SSIlution
City of Southlake Inside Account Manager
Greg Hendricks Rich Lettiere
600 State Street 1301 S. Mo-Pac Expressway, Suite
Southlake,Texas 76092 375,Austin TX,78746
UNITED STATES Send PO to:Texas@shi.com
Phone:(817)748-8373 Phone: 800-870-6079
Fax: Fax: 512-732-0232
Email: ghendricks@ci.southIake.tx.us Email: Richard_Lettiere@SHI.com
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 FA-m20R2-20TB 1 Month Purel Premium Maintenance and Support,4 Hour Delivery, 72 $1,282.00 $92,304.00
24/7 Support, DSE capable
Pure Storage-Part#: FA-m20R2-20TB,l MO,PRM
Contract Name: Pure Storage
Contract#: DIR-TSO-2722
2 Pure Storage FlashArray m20R2 ETH 2OTB 20/0 2 $102,273.00 $204,546.00
Pure Storage-Part#: FA-m20R2-ETH-20TB-20/0
Contract Name: Pure Storage
Contract#: DIR-TSO-2722
3 FlashArray(405, 420,450,//m series)Install Service 2 $4,000.00 $8,000.00
Pure Storage-Part#: PS-FLASHARRAY-INSTALL
Contract Name: Pure Storage
Contract#: DIR-TSO-2722
Subtotal $304,850.00
Shipping $0.00
Total $304,850.00
Additional Comments
Please Note: Pure has a 30 day return policy.
The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy. unless there is
an existing agreement between SHI and the Customer.