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Item 4K CITY OF SOUTHLAKE MEMORANDUM (January 25, 2017) To: Shana Yelverton, City Manager From: Greg Hendricks, Director of Information Technology Subject: Consent agenda item 4K - Approve the in-budget purchase of storage equipment supporting the FY2018 storage upgrade project in an amount not to exceed $219,930. Action Requested: Approve the purchase of the Pure Storage system from SHI, Inc. in an amount not to exceed $219,930. Background Information: Due to compliance standards related to the Criminal Justice Information Systems (CJIS) and Payment Card Industry (PCI), we are required to keep our infrastructure equipment up to date and supported. Our current storage platform has been in place over 7 years and is considered end-of-life (EOL) and out of compliance. The new Pure Storage platform not only provides high performance and ease of management but a maintenance program that will never let the platform go into EOL status by continually upgrading or replacing failed components. The ROI is realized when considering a 3-4 year replacement cycle of other systems. Also, maintenance costs will not increase unless we add to the configuration. Financial Considerations: The FY2018 approved budgeted amount for the storage upgrade project is $219,930 (Technology Fund) and SHI, Inc. provided the pricing based on contract number DIR- TSO-2722. This includes the first year of maintenance which will also be the recurring annual cost of $15,384 (12 months at $1,282). We are not using their installation services at this time so the $8,000 is not included in the cost. Strategic Link: 136 — "Optimize Use of Technology" — enables the IT department to maintain supportable systems and services. 134 — "Provide high quality services through sustainable business practices" — enables IT to maintain a highly available and recoverable data platform. Citizen Input/ Board Review: N/A Legal Review: N/A Honorable Mayor and City Council Consent Agenda Item 4K — Pure Storage upgrade Page 2 of 2 Alternatives: 1) Approve as proposed. 2) Reject — remain out of CJIS and PCI compliance. Supporting Documents: SHI product quote. Staff Recommendation: Approve item as proposed Attachments: SHI product quote Pricing Proposal Quotation#: 14114893 Created On: 9/14/2017 Valid Until: 10/31/2017 Goverment SSIlution City of Southlake Inside Account Manager Greg Hendricks Rich Lettiere 600 State Street 1301 S. Mo-Pac Expressway, Suite Southlake,Texas 76092 375,Austin TX,78746 UNITED STATES Send PO to:Texas@shi.com Phone:(817)748-8373 Phone: 800-870-6079 Fax: Fax: 512-732-0232 Email: ghendricks@ci.southIake.tx.us Email: Richard_Lettiere@SHI.com All Prices are in US Dollar(USD) Product Qty Your Price Total 1 FA-m20R2-20TB 1 Month Purel Premium Maintenance and Support,4 Hour Delivery, 72 $1,282.00 $92,304.00 24/7 Support, DSE capable Pure Storage-Part#: FA-m20R2-20TB,l MO,PRM Contract Name: Pure Storage Contract#: DIR-TSO-2722 2 Pure Storage FlashArray m20R2 ETH 2OTB 20/0 2 $102,273.00 $204,546.00 Pure Storage-Part#: FA-m20R2-ETH-20TB-20/0 Contract Name: Pure Storage Contract#: DIR-TSO-2722 3 FlashArray(405, 420,450,//m series)Install Service 2 $4,000.00 $8,000.00 Pure Storage-Part#: PS-FLASHARRAY-INSTALL Contract Name: Pure Storage Contract#: DIR-TSO-2722 Subtotal $304,850.00 Shipping $0.00 Total $304,850.00 Additional Comments Please Note: Pure has a 30 day return policy. The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/returnpolicy. unless there is an existing agreement between SHI and the Customer.