Item 4H CITY OF
SOUTH LAKE
MEMORANDUM
October 3, 2017
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4H Approve Purchase of Replacement Vehicles Outfitting from Cap
Fleet in the amount of$115,198
Action
Requested: Approve purchase of replacement vehicles outfitting from Cap Fleet
in the amount of$115,198
Background
Information: Per the Southlake Vehicle Replacement Policy the vehicles are
scheduled or recommended for replacement. State of Texas and City
of Southlake bidding requirements have been met by utilizing
BuyBoard cooperative purchasing contracts.
Department Number of Units Cost
Police Services Six Units $85,038
Fire Services Two Units $30,160
TOTAL $115,198
The City's Vehicle Replacement Committee met in May 2017 to
review and discuss vehicles scheduled for replacement per the Policy
and to review available options. The committee evaluated individual
vehicle condition, repair history, age, mileage and usage before
recommending replacement.
Financial
Considerations: The request will be funded through the FY 2018 Vehicle Replacement
Fund.
Strategic Link: C1 —Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicles. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of this replacement vehicle outfitting from CAP
Fleet.
CAP FLEET Quote
U P F I T T E R S
CAP Fleet Upfitters, LLC Date 08/15/2017
4715 S General Bruce Drive Quote# CAPQ29391
Temple,TX 76502
Phone:254-773-1959 Employee : Wayne Jacobs
Name/Address Email : wjacobs@capfleetupfitters.com
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE Make
1400 MAIN ST STE 440 Model
SOUTHLAKE,TX 76092
Year:
VIN:
Part# Qty Description Unit Price Total
LIBI148TXSP 6 LIBERTY II/CENCOM/SPEAKER DUO 1 $2,340.001 $14,040.00
795HHT 6 LIBERTY I 6 I GTT 7795H2 EDITMIT EREWIRE W/TD I $1,026.001 $6,156.00
IJ8ENDX 12 LIBERTY 126.00
IJCNTX I 12 I LIBERTY2148/54'SMOKE CTR DOME I 48"SMOKE END DOME $$6.301 10.50 $$75.60
P570OT15A I 6 I Passenger?Sliding Polycarbonate WindowI $406.90 I $2,441.40
RP57T15 6 Recessed Panel(Space Saver) $66.30 $397.80
SP57BS15 6 Pair,20", 14 Gauge Steel Extension Panels(for use with $52.00 $312.00
RP57T15 Recessed Panel)
GVPM5715D-K 6 Vertical Partition Mount Dual Weapon Tri-Lock Gunrack $327.60 $ 1,965.60
w/Straight Kev
DP57T15 6 Pair, Black ABS,Rear Door Panels(for use with WB57T15 $ 136.00 $816.00
&WBP57T15 Window Armor only)
C-HDM-204 6 8.5"Heavy Duty Telescoping Pole,side mount,short $ 106.47 $638.82
C-MD-102 6 Swing arm with motion adapter $ 198.38 $ 1,190.27
CG-X 6 Chargeguard-select 1 $59.40 $356.40
C-ADP-110 6 Adapter plate that allows for mounting Havis docks or C- $12.89 $77.33
MD-200 Series to a C-UMM Series
C-UMM-101 6 Universal monitor mount assembly $43.47 $260.82
UT-201 6 Universal tablet mount $ 123.00 $738.00
C-3329-UNV 6 Keyboard mounting plate for Multi devices $97.65 $585.90
VTX609J 12 VERTEX SUPER-LED SPLIT RED/BLU $62.00 $744.00
VTX609B 12 VERTEX SUPER-LED LIGHT BLUE $62.00 $744.00
VTX609R 12 VERTEX SUPER-LED LIGHT RED $62.00 $744.00
DP833020 6 DOMINATOR PLUS 8-LINZ 3R 3B 2W $653.40 $3,920.40
DP4RCCB 12 DOMINATOR PLUS 4-LINZ6 R/W/W/B $351.54 $4,218.48
DBKT4 18 DOMINATOR ANGLE MOUNT BRACKET $12.96 $233.28
MXCM4J T15JJ 6 ION MIRROR-BEAM TAHOE RI 2 I M4 ED FLASHER BLUE/RED B/RB,SMOKED LENS I $ 126.361 $ 1,516.32
IDTRAY8 6 INNER EDGE RTX 8-LT DUO TRAY IE45UR8 $798.12 $4,788.72
IEDJ 48 One DUO+Lighthead, No Charge When Ordered with $0.00 $0.00
IDTRAY. Red/Blue
53.20
3JONSMJ I 2 I TRIO ION R/B W/WHTOOVERRIDE LU I $$97.20126.361 $ 1,586.32
IONBKTI 12 ION LICENSE PLATE BKT HORIZ. $17.55 $210.60
60CREGCS 12 12V WHT/RED 6"COMPARTMENT LT $ 110.16 $ 1,321.92
OSROOSCR 18 OVAL STEADY LED LT RED CHROME $15.66 $281.88
SSFPOS16 6 SOLID STATE HEADLIGHT FLASHER $57.78 $346.68
CC-F-TMC-79 7 STANDARD WIDTH TAHOE CONSOLE $308.75 $2,161.25
AC-SIDEARM-6 14 6"SIDE-MOUNT ARM REST $58.50 $819.00
L3-AP1SET 21 DC OUTLET PLUG W/BLACK CAP $9.10 $191.10
CHB-2 7 Double Cupholder-Black $24.92 $174.44
PB57T15HD 6 HD Push Bumper $234.65 $ 1,407.90
S5705T15OSB 6 Standard Transport Seat w/7 Ga.Steel Screen Window $1,042.60 $6,255.60
Carso Barrier.and Outboard Seat Belts
B5705T15 6 7 Gauge Steel Wire,Cargo Barrier with Filler Panels(for $296.40 $ 1,778.40
use w/side curtain airbags in Police Package only)
CAP FLEET Quote
y.. �• U P F I T T E R S
CAP Fleet Upfitters, LLC Date 08/15/2017
4715 S General Bruce Drive Quote# CAPQ29391
Temple,TX 76502
Phone:254-773-1959 Employee : Wayne Jacobs
Name/Address Email : wjacobs@capfleetupfitters.com
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE Make
1400 MAIN ST STE 440 Model
SOUTHLAKE,TX 76092
Year:
VIN:
Part# Qty Description Unit Price Total
P46SLC 6 PAR-46 SUPER-LED SPOT LT 12V 1 $ 140.401 $842.40
TION
12 ION T-SERIES LIGHT
ED
7.20
1,166.40
TINT J I 6 I TINT, FRONT WINDOWS ON Y I $75.001 $$450.00
De-install
GRAPHICS
I 6 I De-install III 4 door quipmentaps and on vehcl Iseallo Graphics I $350.001 $2,100.00
INSTALLI 5 I De-in
Installstall ation PU,Camera and Radars I $ 190.00 I $950.00
0.00
S PPLY I 6 I SHOP UPPLIES I LABOR 6 LABOR $1$85.001,390.00 $$50.00
CAPHARNESS 6 CAP FLEET WIRING HARNESS $ 130.00 $780.00
SHIP 6 SHIPPING&HANDLING $ 165.00 $990.00
DEALER 6 DEALER PREP $0.00 $0.00
INSPECT 6 ALL CAP FLEET INSTALLATIONs COME WITH AGENCY $30.00 $180.00
LIFETIME WARRANTY
Misc. 1 Buy Board#524-17 Good Thru 10-25-2017 $0.00 $0.00
DELIVERY 1 6 DELIVERY CHARGE $ 125.00 $750.00
Subtotal $ 85,037.35
Tax $ 0.00
This quote is good for 30 days from date of quote. Grand $ 85,037.35
1 hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters,together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material
for such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason;that CAP
Fleet Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install;that CAP Fleet Upfitters shall not be
responsible for loss or damage to the above vehicle,or articles left therein;in case of fire,theft,any Act of God,or other cause beyond CAP Fleet Upfitters control;that CAP Fleet
Upfitters employees may operate the above vehicle on streets,highways,or elsewhere for the purpose of testing and/or inspecting such vehicle.
V"".CAPFLEETUPFITTERS.COM
Page 2
AONT CAP FLEET Quote
qV1 U P F I T T E R S
CAP Fleet Upfitters, LLC Date 08/15/2017
4715 S General Bruce Drive Quote# CAPQ29295
Temple,TX 76502
Phone:254-773-1959 Employee : Wayne Jacobs
Name/Address Email : wjacobs@capfleetupfitters.com
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE Make
1400 MAIN ST STE 440 Model
SOUTHLAKE, TX 76092
Year
VIN:
Part# Qty Description Unit Price Total
G321 2 LEGACY TRIO WC 54" RBW 1 $3,524.581 $7,049.16
CCSRNT5G 2 CARBIDE SIREN W/CANPORT MODULE With Siren Knob $ 1,106.46 $2,212.92
CCSRN4DA 2 WeCan? External Amplifier,for use with CenCom Carbide, $ 161.46 $322.92
for Dual Amplifier Applications
CANEM16 2 CANTROL WC EXPANSION MODULE $ 122.58 $245.16
HWLRB25 2 HOWLER MTG BKTS F&R 17 TAHOE $0.00 $0.00
HOWLER 2 LOW FREQUENCY TONE SIREN SYS. $407.70 $815.40
DP840040 2 DOMINATOR PLUS 8-LINZ6 4RAW $653.40 $ 1,306.80
M4DWR 4 M4 DRIVING/WARNING LT RED $ 126.36 $505.44
M4CT15B 2 M4 FOG LT MT 2015 TAHOE BLK $38.34 $76.68
SA315P 4 SA315P SPEAKER, BLACK PLASTIC SAK1 $ 164.00 $656.00
C3FSF 2 DUAL CONTINUUM 30" FL/SP/FL CL $708.00 $ 1,416.00
SSFPOS16 2 SOLID STATE HEADLIGHT FLASHER $57.78 $ 115.56
TL12D 32 ION T-SERIES LINEAR DUO R/W $ 102.60 $3,283.20
TIONBKT2 2 ION T-SERIES LICENSE PLATE BKT $ 17.55 $35.10
TIONBKT3 4 ION T-SERIES DUAL UNIVERSAL MT $ 10.80 $43.20
RPWD45 2 ION REAR PILLAR WC DUO TAHOE $885.06 $ 1,770.12
OE12D 12 ADD 1 RED/WHT ION OUTER EDGE $0.00 $0.00
EAM TAHOE
213.30 $426.60
PSC CDCR I 4 118nLED RSTRIP BLIGHT COMPARRTMENT I $$74.521 $298.08
39737 2 Grille Guard-Wrap Style, Black,Chevrolet Tahoe,2015- $341.96 $683.93
338265 6 3/4" MOUNT,25'RG58/U MINI-UHF LOOSE 1 $ 17.20 $ 103.20
GPSD-7-27-24-58 2 MIMO GPS/GNSS 2G/3G/4G WLAN ANT $298.00 $596.00
PP-CONSOLE 1 PLASTIX PLUS CUSTOM CONSOLE Tahoe 2018 Cutout $650.00 $650.00
for Factory 110.Carae Reader and USB/12v outlets
PP-CONSOLE 1 PLASTIX PLUS CUSTOM CONSOLE 2108 Suburban with $650.00 $650.00
Cutout for 110,Carge Reader, USB and 12v outlet
PP-ARM 2 ARM REST PAD $60.00 $ 120.00
C-HDM-205 2 10" Heavy Duty Telescoping Pole,side mount,short $ 112.77 $225.54
C-MD-102 2 Swing arm with motion adapter $ 198.38 $396.76
C-UMM-101 2 Universal monitor mount assembly $43.47 $86.94
C-ADP-110 2 Adapter plate that allows for mounting Havis docks or C- $ 12.89 $25.78
MD-200 Series to a C-UMM Series
C-3329-UNV 2 Keyboard mounting plate for Multi devices $97.65 $ 195.30
SHIP 1 SHIPPING& HANDLING 1 $219.00 $219.00
EBL-1057 1 EXTENDO BED LIGHT STEEL FRAME ASSEMBLY WITH $5,258.00 $5,258.00
A FULL EXTENSION LOCK AND PLYWOOD PLATFORM
WITH ss FULL HEIGHT
SHIP 1 SHIPPING& HANDLING $371.00 $371.00
Misc. 1 BUY BOARD#524.17 (GOOD THOUGH THE 20TH OF $0.00 $0.00
OCTOBER 2017
eNT
CAP FLEET Quote
U P F I T T E R S
CAP Fleet Upfitters,LLC Date 08/15/2017
4715 S General Bruce Drive Quote# CAPQ29295
Temple,TX 76502
Phone:254-773-1959 Employee : Wayne Jacobs
Name/Address Email : wjacobs@capfleetupfitters.com
SOUTHLAKE, CITY OF
CITY OF SOUTHLAKE Make
1400 MAIN ST STE 440 Model
SOUTHLAKE, TX 76092
Year
VIN:
Subtotal $ 30,159.78
Tax $ 0.00
This quote is good for 30 days from date of quote. Grand $ 30,159.78
1 hereby authorize the install work therein set forth to be done by CAP Fleet Upfitters,together with the furnishing by CAP Fleet Upfitters of the necessary parts and other material
for such install and agree that CAP Fleet Upfitters is not responsible for any delays caused by unavailability or delayed availability of parts or material for any reason;that CAP
Fleet Upfitters neither assumes or authorizes any other person to assume for CAP Fleet Upfitters any liability in connection with such install;that CAP Fleet Upfitters shall not be
responsible for loss or damage to the above vehicle,or articles left therein;in case of fire,theft,any Act of God,or other cause beyond CAP Fleet Upfitters control;that CAP Fleet
Upfitters employees may operate the above vehicle on streets,highways,or elsewhere for the purpose of testing and/or inspecting such vehicle.
VVM.CAPFLEETUPFITTERS.COM
Page 2
PROPOSAL
-
EXTEND
4242 S.Eagleson Rd.Suite 102, Boise,iD 83705
Ph:(800)752-0706
Duns:181936493,Cage Code:1EZWB,
Fed ID:45-5379813
Date 6130/2017
Expiration Date 7131/2017
Quotes are valid for 60 days only.
Please call for updated pricing.
G.orEtkt Information
Name Trey Porter Quote Name Prop 12098
Phone (682)209-1580 Carrier Design EBL-1057 Custom
Email tporter@ci.scuthlake.tx.us Vehicle Details 2017 Suburban 3rd seat removed
Shlpptng.and Billirtg:Information
Bill To Name City of Southlake Fire Dept. Ship To Name City of Southlake Fire Dept.
Bill To 600 State St. Ship To 600 State St.
Southlake,TX 76092 Southlake,TX 76092
Account Terms Net 30 Est.Ship Weight 550
Est.Lead Time 10 weeks
(weeks)
R- . . No
57"Extendobed Light steel frame assy,wl full extension lock&Plywood
1.00 EBL-1057;platform(48"W x 57"L),wl short side rails.Includes mounting hardware; 1000 $1,446.00 $1,446.00
lbs.capacity
Includes '
Safety Screen
i Easel Board
i wlvertical
storage(2)
Upper Platform
Partitions
Full extension
drawer
1 m. SS Full height steel mesh safety screenMagn@tic $3,812.00.$3,8.12.,00
,
Dry-erase
fold-down table
Steel mesh
i
I
it
Addittoria .'Notes_
TERMS: SHIPPING: Please request for lift-gate delivery truck if you do not
-Prel2ay requires payment before unit can be released into have a fork-lift or loading dock on delivery site.We will charge an
production. extra$140 for a lift-gate delivery truck to come on site and unload for
-Net 30 requires payment 30 days after invoice is created. you.
NOTE: 1'/2%a per month charge on unpaid balances will be added to LEAH TIMES:are estimations only.Please confirm at the time order.
past due accounts.
.PROPOSAL
DDO
4242 S.Eagleson Rd.Suite 102,Boise,ID 83705
Ph:(800)752-0706
Duns: 181936493,Cage Code:1 EZW8,
Fed ID:45-5379813
Date 6/30/2017
Expiration Date 7/31/2017
Quotes are valid for 60 days only.
Please tali for undated oricina..
containment
caging .
Pencil Tray' [
1.00 Crating [Crating $100.00 $100.00
i
Please provide correct shipping address at the time of order.if shipping address
is changed once the shipment has left our facility,the buyer will be responsible
for any additional shipping costs..
1.00 .Ship I $271.00 $271.00
** If damage is suspected at time of delivery,the receiver MUST notate
"DAMAGED''on receipt:
T=otals
Created By Tim Ryan Grand Total $5,629.00
Last Modified By Tim Ryan
Ac[datohal..NoteS
,
TERMS: SHIPPING: Please request for lift-gate delivery truck if you do not
.Prepay requires payment before unit can be released into have a fork-lift or loading dock on delivery site.We will charge an
production. extra$140 for a lift-gate delivery truck to come on site and unload for
-Net 30 requires payment 30 days after invoice is created. you.
NOTE:1'/Z%per month charge on unpaid balances will be added to LEAD TIMES:are estimations only.Please confirm at the time order.
past due accounts.
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9/24/2017 Index
Phone: 800-695-2919
Fax: 800-211-5454
� Email:
info@buyboard.com
Corrperarira Arlrchasirrg
come Tim L Log
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Vendor Contract Information
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Searches: Vendor Name: Cap Fleet Upfitters
Search by Vendor Address: 4715 S General Bruce Dr.
Browse Contracts Temple,TX 76502
Phone Number: (254)773-1959
Email: sales@capfleetupfitters.com
Search: Website: http://www.capfleetupfitters.com
I Federal ID: 47-2969143
(a All Contact: Jason Beaver
C Vendor Discounts Only Accepts RFQs: Yes
C Catalog Pricing Only Minority Owned: No
Women Owned: No
Refine Your Search: Service-Disabled Veteran Owned: No
Vendors EDGAR: Yes
Cap Fleet Upfitters[X] Contract Name: Vehicles,Heavy Duty Trucks,Police Motorcycles,Parts,and Service Labor
Price Range
Show all prices Contract Description: Compact,mid-size and full size sedans;crossovers;sport utility SUVs;midsize,full-size&
Category heavy duty pickups;passenger&cargo vans;law enforcement vehicles&motorcycle;cab
None Selected chassis trucks;heavy duty trucks&tractors;program vehicles;repair parts/service
Contract Contract#: 521-16
None selected Effective Date: 12/01/2016
Expiration Date: 11/30/2019
Service Fee: Vehicles purchase orders are subject to a$400 service fee
Payment Terms: Net 30 days
Delivery Days: 60
Additional Resources Shipping Terms: Pre-paid and added to invoice
Freight Terms: FOB Destination
Ship Via: Common Carrier
Region Served: All Texas Regions
States Served: All States
Additional Info: NOTE:As per the specifications for BuyBoard Proposal 521-16,and except for delivery fee
explained below,all vehicle fees(i.e.pre-deliver inspection,make ready,State of Texas
inspection,manufacturer destination fees,etc.)charged for any purchase from this contras
included in the awarded vehicle base price(s).Vehicle fees not included in the base price(:
not allowed and should not appear on the awarded dealer's quote for a vehicle offered for
purchase under the contract.The Cooperative service fee is not a vehicle fee and is not
included in the base pricing.Only those vendors whose awarded pricing is stated on the
BuyBoard on a per mile basis may charge a vehicle delivery fee.The above information hs
been communicated to Cooperative members.EDGAR Vendor Certification Form(relating
CFR Part 200&Appendix II)is included in the Vendor response document,and can be fogy
the Vendor Proposal File link near the bottom of the page.
Quote Reference Number: 521-16
Additional Dealers: Cap Fleet Upfitters locations in:Harlingen TX,Houston TX
Contract Documents
EDGAR Notice: Click to view EDGAR Notice
Proposal Documents: Click to view BuyBoard Proposal Documents
Regulatory Notice: Click to view Bonding Regulatory Notice
Proposal Files: Click to view Vendor Proposal Files Documents
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