Item 4G CITY OF
SOUTH LAKE
MEMORANDUM
October 3, 2017
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4G Approve the Purchase of Replacement Wheel Loader and
Roller from HOLT Cat in the amount of$201,909.
Action
Requested: Approve the purchase of replacement heavy equipment from
HOLT Cat for Public Works Streets in the amount of$201,909.
Background
Information: Per the Southlake Vehicle Replacement Policy these items are
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing the BuyBoard
cooperative purchasing contract.
Department Unit # Vehicle Type Cost
Unit# 812 Caterpillar 926M Wheel $151,736
Loader
Unit# 850 Caterpillar CB24B Roller $50,173
TOTAL $201,909
The City's Vehicle Replacement Committee met in May 2017 to
review and discuss vehicles scheduled for replacement per the
Policy and to review available options. The committee evaluated
individual vehicle condition, repair history, age, mileage and usage
before recommending replacement.
Financial
Considerations: The request will be funded through the FY 2018 Vehicle Replacement
Fund.
Strategic Link: C1 —Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased
maintenance cost.
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of this equipment from HOLT Cat.
DATE:August 16,2017
Horn j QUOTE#:198227-01
CITY OF SOUTHLAKE Patrick Dunn
JOE WALSH 817.996.6348
1400 MAIN ST STE 440
SOUTHLAKE, TEXAS 76092-7642
One(1) New Caterpillar Inc Model:926M QC Wheel Loaders &Integrated Tool Carriers with all standard equipment in
addition to the additional specifications listed below:
STOCK NUMBER: HLK031851 SERIAL NUMBER:OLTE03888 YEAR:2017 HOURS:6
II SELL PRICE $151,736.00
TOTAL PRICE $151,736.00
Buy Board Contract 515-16
Quote good through end of October
WARRANTY
Standard Warranty: 12 Month/Unlimited Hours Total Machine
Pagel
NOTES
DATE:August 16,2017QUOTE#:Quote 198227-01
MACHINE SPECIFICATIONS
STOCK NUMBER: HLK031851 SERIAL NUMBER:OLTE03888 YEAR:2017 HOURS:6
DESCRIPTION REF.#
926M WHEEL LOADER DCA1 521-3601
926M WHEEL LOADER 430-2805
PREP PACK, NORTH AMERICA 430-2945
HYD,3V,COUPLER READY,STD LIFT 430-2823
STEERING, STANDARD 430-2996
DIFFERENTIAL, OPEN REAR 333-6528
ENVIRONMENT, STANDARD 430-2855
WEATHER, STANDARD 454-0609
CAB, DELUXE 521-3244
SEAT, DELUXE 423-7201
RADIO, BLUETOOTH, AUX, MIC 372-1868
FENDERS, STANDARD 366-8148
COUNTERWEIGHT, HEAVY 348-2579
RIDE CONTROL 430-2859
CAMERA, REAR VIEW 377-5635
QUICK COUPLER, FUSION 430-2977
ENGINE AR 430-3038
PRODUCT LINK, CELLULAR PL641 454-0589
LIGHTS, AUX HALOGEN 488-1113
TOOLBOX AUX, NONE 519-8081
LANE 1 ORDER OP-9001
TIRES, 20.5R25 MX XTLA, L2 366-6895
KIT, GUARD, POWERTRAIN, LOWER 374-5844
PACK, DOMESTIC TRUCK OP-0210
KIT,SERIALIZED TECHNICAL MEDIA OP-2491
INSTRUCTIONS, ANSI, US 430-2963
SHIPPING/STORAGE PROTECTION OP-2266
BUCKET- LTE3888BU 417-4925
CARRIAGE, PALLET FORK 60" - HGA034391 3452417
FORK TINE, 2.25"X 6"X 54" - HGA034391 3712354
Page 2
DATE: May 24,2017
HC>Lmr j QUOTE#:193469-01
CITY OF SOUTHLAKE Bryan Nichols
JOE WALSH 817.308.6612
1400 MAIN ST STE 440
SOUTHLAKE, TEXAS 76092-7642
One(1) New Caterpillar Inc Model: CB24B Paving and Compaction with all standard equipment in addition to the additional
specifications listed below:
STOCK NUMBER: HLK029868 SERIAL NUMBER: 02X400641 YEAR: 2017 HOURS: 2
SELL PRICE $50,172.45
TOTAL PRICE $50,172.45
SUB TOTAL $50,172.45
TOTAL QUOTED PRICE $50,172.45
WARRANTY
Standard Warranty: 12 Month/Unlimited Hours Total Machine
Page 1
MACHINE SPECIFICATIONS
STOCK NUMBER: HLK029868 SERIAL NUMBER: 02X400641 YEAR: 2017 HOURS: 2
DESCRIPTION
CB24B VIBRATORY COMPACTOR
ENGINE T4F
CONTROL,TRACTION
OIL, BIO HYDR, FACTORY FILLED
LIGHTING PACKAGE,STANDARD
SEAT,WITH SAFETY SWITCH
BELT,SEAT,2"SUSPENSION
SUPPORT,SLIDING FOR SEAT
ROPS, FOLDABLE
TRAVEL CONTROL, DUAL LEVER
SWITCH, BATTERY DISCONNECT
PRODUCT LINK INSTALLATION
PRODUCT LINK, CELLULAR PL641
CANOPY, FOLDABLE
BUYBOARD CONTRACT#515-16
Page 2
STANDARD EQUIPMENT
POWERTRAIN
Hydrostatic transmission Service and parking brakes
ELECTRICAL
Engine start switch with auto preheat 12-volt electric starting
Backup alarm and warning horn Maintenance free 70 AH battery, 880 amp
65-ampere alternator Light roading and working
OPERATOR ENVIRONMENT
Gauges: Lockable, vandalism guard for instrument
-LCD display with fuel level panel
-hour meter Travel control, single lever
-engine coolan temperature Seat with:
Operator warning system indicators: -fore and aft adjustment
-parking brake engaged Draining capability
-hydraulic oil temperature high Retractable seat belt 50.8mm (2inch)
-engine coolant temperature high Central and side handrail for easy and
-electrical system voltage low safe access to the machine
-engine oil pressure low Steering wheel spinner
-vibration activated 12-volt power points
-engine preheat
DRUMS
Two smooth drums : 1200mm (47.2 inch) continuous or intermittent modes
wide x 720mm(28.3 inch)diameter Water tank with low level sensor
Selection of front drum, rear drum or 2 x retractable, spring-loaded, self
both drum vibration adjusting scrapers per drum
Pressurized drum watering system with
OTHER STANDARD EQUIPMENT
Locking engine enclosure 6 quick connect hydraulic pressure test
Sight gauge for hydraulic tank level ports+ 1 SOS port
Air restriction indicator Caterpillar o-ring face-seals couplings
Fuel tank Product Link ready
4 transport tie-down and 4 lift points
Page 3
Index Pagel of 1
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Boar��j Fax: 800.211.5454
Email:
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Vendor Contract Information
Back
Searches: Vendor Name: Holt Texas Ltd.
Search by Vendor Address: 3302 S.WW White Rd.
Browse Contracts San Antonio,TX 78222
Phone Number: (972)721-2830
Email: frank.warren@holtcat.com
Search: Website: http://www.holtcat.com
Federal ID: 74-1389993
All Contact: Frank Warren
O Vendor Discounts Only Accepts RFQs: Yes
O Catalog Pricing Only Minority Owned: No
Women Owned: No
Refine Your Search: Service-Disabled Veteran Owned: No
Vendors EDGAR: No
Holt Texas Ltd.[X] Contract Name: Construction,Road/Bridge,Ditching,Trenching,Utility and Other Equipment
Price Range
Show all prices Contract Description: Air compressors,articulated trucks,asphalt compactors,cutters,distributors,emulsion tankE
Category and pavers,chip spreaders,cold planers,conveyors,curb&gutter machines,forklifts,
None Selected generators&electrical system equipment,hydraulic hammers,all types of general construct
Contract road&street,tree care,&trenching equipment,trommel screen/compost,compactors/roller
None selected street sweepers&road brooms,waste handling loaders&landfill compactors,paint striping
equipment,service/repair
Contract#: 515-16
Effective Date: 12/01/2016
Expiration Date: 11/30/2019
Payment Terms: Net 30 days
Additional Resources Delivery Days: 10
Shipping Terms: Pre-paid and added to invoice
Freight Terms: FOB Destination
Ship Via: Common Carrier
Region Served: Texas Regions 1,2,7,8,10,11,12,13,20
States Served: Texas
Additional Info: EDGAR Compliance documents(2 CFR Part 200&Appendix 11)are included in the Vendor
response document,and can be found in the Vendor Proposal File link near the bottom of tl-
page.
Quote Reference Number: 515-16
Return Policy: Case by case
Additional Dealers: See Additional Dealers/Distributors for dealer list.
Contract Documents
EDGAR Notice: Click to view EDGAR Notice
Proposal Documents: Click to view BuvBoard Proposal Documents
Regulatory Notice: Click to view Bonding Regulatory Notice
Proposal Files: Click to view Vendor Proposal Files Documents
Additional Dealers/Distributors: Click to view Vendor Additional Dealers/Distributors Documents
Contact us 800.695.2919
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