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Item 4G CITY OF SOUTH LAKE MEMORANDUM October 3, 2017 To: Shana Yelverton, City Manager From: Sharen Jackson, Chief Financial Officer Timothy Slifka, Purchasing Manager Subject: Item 4G Approve the Purchase of Replacement Wheel Loader and Roller from HOLT Cat in the amount of$201,909. Action Requested: Approve the purchase of replacement heavy equipment from HOLT Cat for Public Works Streets in the amount of$201,909. Background Information: Per the Southlake Vehicle Replacement Policy these items are scheduled for replacement. State of Texas and City of Southlake bidding requirements have been met by utilizing the BuyBoard cooperative purchasing contract. Department Unit # Vehicle Type Cost Unit# 812 Caterpillar 926M Wheel $151,736 Loader Unit# 850 Caterpillar CB24B Roller $50,173 TOTAL $201,909 The City's Vehicle Replacement Committee met in May 2017 to review and discuss vehicles scheduled for replacement per the Policy and to review available options. The committee evaluated individual vehicle condition, repair history, age, mileage and usage before recommending replacement. Financial Considerations: The request will be funded through the FY 2018 Vehicle Replacement Fund. Strategic Link: C1 —Achieve the highest standards of safety and security. B2 — Collaborate with select partners to implement service solutions. F2 — Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: None Legal Review: None Alternatives: Deny and retain the old vehicle. This will lead to increased maintenance cost. Supporting Documents: BuyBoard Pricing Worksheets. Staff Recommendation: Approve the purchase of this equipment from HOLT Cat. DATE:August 16,2017 Horn j QUOTE#:198227-01 CITY OF SOUTHLAKE Patrick Dunn JOE WALSH 817.996.6348 1400 MAIN ST STE 440 SOUTHLAKE, TEXAS 76092-7642 One(1) New Caterpillar Inc Model:926M QC Wheel Loaders &Integrated Tool Carriers with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: HLK031851 SERIAL NUMBER:OLTE03888 YEAR:2017 HOURS:6 II SELL PRICE $151,736.00 TOTAL PRICE $151,736.00 Buy Board Contract 515-16 Quote good through end of October WARRANTY Standard Warranty: 12 Month/Unlimited Hours Total Machine Pagel NOTES DATE:August 16,2017QUOTE#:Quote 198227-01 MACHINE SPECIFICATIONS STOCK NUMBER: HLK031851 SERIAL NUMBER:OLTE03888 YEAR:2017 HOURS:6 DESCRIPTION REF.# 926M WHEEL LOADER DCA1 521-3601 926M WHEEL LOADER 430-2805 PREP PACK, NORTH AMERICA 430-2945 HYD,3V,COUPLER READY,STD LIFT 430-2823 STEERING, STANDARD 430-2996 DIFFERENTIAL, OPEN REAR 333-6528 ENVIRONMENT, STANDARD 430-2855 WEATHER, STANDARD 454-0609 CAB, DELUXE 521-3244 SEAT, DELUXE 423-7201 RADIO, BLUETOOTH, AUX, MIC 372-1868 FENDERS, STANDARD 366-8148 COUNTERWEIGHT, HEAVY 348-2579 RIDE CONTROL 430-2859 CAMERA, REAR VIEW 377-5635 QUICK COUPLER, FUSION 430-2977 ENGINE AR 430-3038 PRODUCT LINK, CELLULAR PL641 454-0589 LIGHTS, AUX HALOGEN 488-1113 TOOLBOX AUX, NONE 519-8081 LANE 1 ORDER OP-9001 TIRES, 20.5R25 MX XTLA, L2 366-6895 KIT, GUARD, POWERTRAIN, LOWER 374-5844 PACK, DOMESTIC TRUCK OP-0210 KIT,SERIALIZED TECHNICAL MEDIA OP-2491 INSTRUCTIONS, ANSI, US 430-2963 SHIPPING/STORAGE PROTECTION OP-2266 BUCKET- LTE3888BU 417-4925 CARRIAGE, PALLET FORK 60" - HGA034391 3452417 FORK TINE, 2.25"X 6"X 54" - HGA034391 3712354 Page 2 DATE: May 24,2017 HC>Lmr j QUOTE#:193469-01 CITY OF SOUTHLAKE Bryan Nichols JOE WALSH 817.308.6612 1400 MAIN ST STE 440 SOUTHLAKE, TEXAS 76092-7642 One(1) New Caterpillar Inc Model: CB24B Paving and Compaction with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: HLK029868 SERIAL NUMBER: 02X400641 YEAR: 2017 HOURS: 2 SELL PRICE $50,172.45 TOTAL PRICE $50,172.45 SUB TOTAL $50,172.45 TOTAL QUOTED PRICE $50,172.45 WARRANTY Standard Warranty: 12 Month/Unlimited Hours Total Machine Page 1 MACHINE SPECIFICATIONS STOCK NUMBER: HLK029868 SERIAL NUMBER: 02X400641 YEAR: 2017 HOURS: 2 DESCRIPTION CB24B VIBRATORY COMPACTOR ENGINE T4F CONTROL,TRACTION OIL, BIO HYDR, FACTORY FILLED LIGHTING PACKAGE,STANDARD SEAT,WITH SAFETY SWITCH BELT,SEAT,2"SUSPENSION SUPPORT,SLIDING FOR SEAT ROPS, FOLDABLE TRAVEL CONTROL, DUAL LEVER SWITCH, BATTERY DISCONNECT PRODUCT LINK INSTALLATION PRODUCT LINK, CELLULAR PL641 CANOPY, FOLDABLE BUYBOARD CONTRACT#515-16 Page 2 STANDARD EQUIPMENT POWERTRAIN Hydrostatic transmission Service and parking brakes ELECTRICAL Engine start switch with auto preheat 12-volt electric starting Backup alarm and warning horn Maintenance free 70 AH battery, 880 amp 65-ampere alternator Light roading and working OPERATOR ENVIRONMENT Gauges: Lockable, vandalism guard for instrument -LCD display with fuel level panel -hour meter Travel control, single lever -engine coolan temperature Seat with: Operator warning system indicators: -fore and aft adjustment -parking brake engaged Draining capability -hydraulic oil temperature high Retractable seat belt 50.8mm (2inch) -engine coolant temperature high Central and side handrail for easy and -electrical system voltage low safe access to the machine -engine oil pressure low Steering wheel spinner -vibration activated 12-volt power points -engine preheat DRUMS Two smooth drums : 1200mm (47.2 inch) continuous or intermittent modes wide x 720mm(28.3 inch)diameter Water tank with low level sensor Selection of front drum, rear drum or 2 x retractable, spring-loaded, self both drum vibration adjusting scrapers per drum Pressurized drum watering system with OTHER STANDARD EQUIPMENT Locking engine enclosure 6 quick connect hydraulic pressure test Sight gauge for hydraulic tank level ports+ 1 SOS port Air restriction indicator Caterpillar o-ring face-seals couplings Fuel tank Product Link ready 4 transport tie-down and 4 lift points Page 3 Index Pagel of 1 Phone: 800.695.2919 Boar��j Fax: 800.211.5454 Email: Caoperafrro Pu�cf+�sing info@ buy board.com come im og inist• I Shopping Cart Help Off] Vendor Contract Information Back Searches: Vendor Name: Holt Texas Ltd. Search by Vendor Address: 3302 S.WW White Rd. Browse Contracts San Antonio,TX 78222 Phone Number: (972)721-2830 Email: frank.warren@holtcat.com Search: Website: http://www.holtcat.com Federal ID: 74-1389993 All Contact: Frank Warren O Vendor Discounts Only Accepts RFQs: Yes O Catalog Pricing Only Minority Owned: No Women Owned: No Refine Your Search: Service-Disabled Veteran Owned: No Vendors EDGAR: No Holt Texas Ltd.[X] Contract Name: Construction,Road/Bridge,Ditching,Trenching,Utility and Other Equipment Price Range Show all prices Contract Description: Air compressors,articulated trucks,asphalt compactors,cutters,distributors,emulsion tankE Category and pavers,chip spreaders,cold planers,conveyors,curb&gutter machines,forklifts, None Selected generators&electrical system equipment,hydraulic hammers,all types of general construct Contract road&street,tree care,&trenching equipment,trommel screen/compost,compactors/roller None selected street sweepers&road brooms,waste handling loaders&landfill compactors,paint striping equipment,service/repair Contract#: 515-16 Effective Date: 12/01/2016 Expiration Date: 11/30/2019 Payment Terms: Net 30 days Additional Resources Delivery Days: 10 Shipping Terms: Pre-paid and added to invoice Freight Terms: FOB Destination Ship Via: Common Carrier Region Served: Texas Regions 1,2,7,8,10,11,12,13,20 States Served: Texas Additional Info: EDGAR Compliance documents(2 CFR Part 200&Appendix 11)are included in the Vendor response document,and can be found in the Vendor Proposal File link near the bottom of tl- page. Quote Reference Number: 515-16 Return Policy: Case by case Additional Dealers: See Additional Dealers/Distributors for dealer list. Contract Documents EDGAR Notice: Click to view EDGAR Notice Proposal Documents: Click to view BuvBoard Proposal Documents Regulatory Notice: Click to view Bonding Regulatory Notice Proposal Files: Click to view Vendor Proposal Files Documents Additional Dealers/Distributors: Click to view Vendor Additional Dealers/Distributors Documents Contact us 800.695.2919 https:Happ.buyboard.com/Search/Index?SearchTerm=&Vendorld=648&Di scountProductld... 8/4/2017