Item 4F CITY OF
SOUTH LAKE
MEMORANDUM
October 3, 2017
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4F Approve the Purchase of Replacement Vehicle from
Houston Freightliner Inc., in the amount of$351,774
Action
Requested: Approve the purchase of replacement vehicle from Houston
Freightliner Inc., for Public Works Waste Water in the amount of
$351,774.
Background
Information: Per the Southlake Vehicle Replacement Policy this vehicle is
scheduled for replacement. State of Texas and City of Southlake
bidding requirements have been met by utilizing the Houston-
Galveston Area Council (HGAC) cooperative purchasing contract.
Department Unit # Vehicle Type Cost
Unit# 751 2018 Freightliner HT06-16 $351,774
Vac Truck
The City's Vehicle Replacement Committee met in May 2017 to
review and discuss vehicles scheduled for replacement per the
Policy and to review available options. The committee evaluated
individual vehicle condition, repair history, age, mileage and usage
before recommending replacement.
Financial
Considerations: The request will be funded through the FY 2018 Vehicle Replacement
Fund.
Strategic Link: C1 —Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and retain the old vehicle. This will lead to increased vehicle
maintenance cost.
Supporting
Documents: HGAC Pricing Worksheets.
Staff
Recommendation: Approve the purchase of this vehicle from Houston Freightliner
Inc.
jj � CONTRACT PRICING WORKSHEET Contract HT06-16 Date 9/18/2017
77 For MOTOR VEHICLES Only No.: Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents
MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
B°y'°g ::City of South Lake Contractor: :Houston Freightliner,Inc
Agency:
Contact ::Tim Slifka Prepared €Michael McCarthy
Person: By:
Phone: :817-748-8312 Phone: :713-580-8122
Fax: Fag: :713-676-1603
Email: :tslifka@southlake.tx.us Email: €Mike.McCarthy@STRHouston.com
Prod°ct D3 IF
Description: : 2018 Freightliner 114SD
Code:
A.Product Item Base Unit Price Per Contractor's H-GAC Contract: 77539
B.Published Options—Itemize below`-Attach additional sheet(s)if necessary-Include Option Code in description if applicable.
(Note:Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
Air Conditoner 850
Allison 3000 RDS Transmission 7306 Air Cab Mounts 118
20000 LB Front Axle 2483 Air Ride Driver Seat 165
20000 Front Suspension 1085 AM/FM Radio 225
100 Gallon LH Fuel Tank 375 24"Front Frame Extension 173
23,000 LB Rear Axle -6963 BW-ADIP Air Dryer 290
252"Wheelbase 1028
11/32x3.5x10 15/16 Frame 155 VacCon 9 CU YD Combination Body 262125.25
1/4"Frame Liner 650
RH Outboard Under Step Exhaust with Vertical Stack 629
Subtotal From Additional Sheet(s):
425/65R22.5 Front Tires 471 Subtotal B: € 271165.25
C.Unpublished Options-Itemize below/attach additional sheet(s)'if necessary.
(Note:Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description Cost Description Cost
22.5x8.25 Rear Aluminum Wheels 1500
22.5x12.25 Front Aluminum Wheels 2500 Subtotal From Additional Sheet(s):
30,000 LB Rear Suspension -1500 Subtotal C: € 2500
Check:Total cost of Unpublished Options(C)cannot exceed 25%of the total of the Base Unit] For this transaction the percentage is: 1%
Price plus Published Options(A+B).
D.Total Cost Before Any Applicable Trade 4n l Other Allowances'/Discounts(A+B+C)
Quantity Ordered: L 1 1 X Subtotal of A+B+C: 351204.25 = Subtotal D: 351204.25
E.H-GAC Order Processing Charge(Amount Per Current Policy),I Subtotal E: 1500
F.Trade-Ins f Special Discounts/Other Allowances f Freight/Installation!Miscellaneous Charges
Description Cost Description Cost
One Year Tow Warranty 200
Freight 2525
Discount -3655 Subtotal F:
Delivery Date::: G Total)Purchase Price(D+E+F). 351774.25
Medium and Heavy Trucks & Truck Bodies -HT06-16 :: HGACBuy Page 1 of 6
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You are here:Home>Medium and Heavy Trucks&Truck Bodies-HT06-16
GENERAL PURPOSE & EMERGENCY VEHICLES
MEDIUM AND HEAVY TRUCKS&TRUCK BODIES-HT06-16
Contract No.:HTo6-16 H-GAC CONTACTS
Effective Date:June 1,2o16 to May 31,2018 Loleta Chappel
(P):713-993-2486
-4548
These are complete,turn-ke chassis,equipped with current EPA threshold compliant engines/emissions, loleta.clumpel0h
eac.com
and consistent with the components and performance of H-GAC specification configuration,as viewed on
this link:
VENDOR CONTACTS
For each Base Unit cab-chassis priced in the table,below,other than those options/upgrades called for by Chastang Enterprises
an HGAC member(alternate engine,transmission,wheelbase,body,etc),no additional,compulsory Inc.dba Chastang Ford
equipment or fees are required to render these cab-chassis as functioning legally-equipped machines dba Chastang's Bayou
City Autocar
meeting those minimums established for each model's base configuration.Unless otherwise noted in the Ed Miller
descriptions below,the Base Unit prices below include any emission surcharges and standard factory-to- (P):713-678-5007
(F):713-678-5001
dealer freight Freight from dealers to HGACmembers(or from dealer to conversion company)shallbe Click here for Email
recognized as a separate PO line item,unique to end user.Vendors priced various chassis manufacturer Cleveland Mack Sales,
options from which HGAC members may build alternative configurations.Contact vendors for a complete Inc.d/b/a Performance
quote relative to this contact. Truck
Peston Fredrich
(P):713-844-7161
Note:Contact information on the right side bar will be listed only after the Contractor has fully executed (F):713-844-7222
their contract. Click here for Email
• Doggett Freightliner of
AUTOCAR South Texas,LLC
• AUTOCAR Mike Crockett
CATERPILLAR (P):210-277-4373
• FORD (F):210-661-0289
• FORD Click here for Email
• FREIGHTLINER Freedom Chrysler
• FREIGHTLINER Dodge Jeep Ram
HINO Bert Stull
• INTERNATIONAL (P):972-707-9436
ISUZU (F):972-78o-3320
• ISUZU Click here for Email
• KENWORTH
• KENWORTH French Ellison Truck
• MACK Center
JasPETERBILT (P):2 0-w. 218-2
• RAM (P):210-228-2028
• 999
VOLVO Clic hem
Email Click here for Email
• WESTERN STAR
• Grande Truck Center
RE:Truck Bodies:various truck bodies(e.g.aerials,dump bodies,wrecker bodies,service bodies,etc.)are Rocky Shoffstall
(P):210-666-7112
available through each vendor's options pricing.Contact vendors for more details. (F):210-666-7216
Click here for Email
Back to top Holt Texas,LTD.
William Mitchell
AUTOCAR
(P):210-648-1111
1 l.C1i� (F):210-648-oo79
Click here for Email
Contractor:Chastang Enterprises,dba Chastang's Bayou City Autocar
• Housby Mack Inc.
Scott Ferris
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT (P):515-299-62.72
PRODUCT CODE PRICE (F):515-261-4340
Click here for Email
• Houston Freightliner,
A2 ACX42,COE,SRA $81,303 Inc
Michael McCarthy
A3 ACX64,COE,TRA $87,422 (P):713-58o-8122
(F):713-955-6282
Click here for Email
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• Rush Truck Centers of
AUTOCAR Arizona,Inc.dba Rush
Truck Center,Phoenix
George Beal
Contractor:Grande Truck Center (P):602-422-8122
(F):602-422-8175
Click here for Email
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE Rush Truck Centers of
California dba Rush
Truck Center,Pico
Rivera
Al ACMD42,COE,SRA $75,600 Kevin Voss
(P):800-776-3647
(F):800-473-2257
Back to top Click here for Email
CATERPILLAR calirnia dba Rushof
f
Truck Center,San Diego
Contractor:Holt Texas,LTD Ken Rail
(P):858-586-2312
(F):858-566-3877
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT Click here for Email
PRODUCT CODE PRICE
https://www.hgacbuy.org/products/general/trucks-ht06-16.aspx 9/24/2017
Medium and Heavy Trucks & Truck Bodies -HT06-16 :: HGACBuy Page 2 of 6
• Rush Truck Centers of
California,Inc.dba
B1 CT660S-STA,Conv.Cab,TRA,116"BBC(CF7AA),Truck $109,560 Rush Truck Cernter,
Configuration Sylmar
Kevin Voss
B2 CT660S-STA,Con,Cab,TRA,116"BBC(CF7AA),Tractor $111,279 (P):909-434-6407
Configuration
(F):866-473-2257
B3 CT660-LTA,Con,Cab,TRA,122"BBC(CF7AB),Truck $114,953 Click hem for Email
Configuration Rush Truck Centers of
B4 CT660-LTA,Con,Cab,TRA,122"BBC(CF7AB),Tractor $116,051 'Texas,L.Y.
Configuration Charles Plouse
B5 CT681-SG-SFA,Con,Cab,TRA, 114"BBC(CF6AA) $108,864 (P).832-690-5047
_ (F):832-590-5289
B6 CT680L-SFA,Con,Cab,TRA, 124"BBC(CF6AB),Truck $112,232 Click hem for Email
Configuration_ Santex Truck Centers,
B7 CT680L-SFA,Con,Cab,TRA,124"BBC(CF6AB),Tractor $116,876 LTD
Configuration Pat Lewis
(P):210-661-8371
Back to top (F):210-661-0226
Click here for Email
FORD Tyler Motor Company
Inc.
Dave Hall
Contractor:Chastang Enterprises,dba Chastang Ford (P):903-592-6151
(F):903-952-5092
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT Click here for Email
PRODUCT CODE PRICE
Cl F-450,4x2,Regular Cab,Gas Engine $27,279
C3 F-550,4x2,Regular Cab,Gas Engine $28,047
C4 F-550,4x2,Regular Cab,Diesel Engine $35,148
C5 F-650,4x2,Regular Cab,Gas Engine $38,160
C6 F-650,4x2,Regular Cab,Diesel Engine $43,777
C7 F-750,4x2,Regular Cab,Gas Engine $38,906
C8 F-750,4x2,Regular Cab,Diesel Engine $43,836
C9 F-750,4x2,Regular Cab,Tractor Configuration $49,921
C10 F-59,Stripped Chassis,Gas Engine $19,465
C11 E-450 Cutaway Van Chassis,Gas Engine $22,035
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FORD
Contractor:Grande Truck Center
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
C2 F-450,4x2,Regular Cab,Diesel Engine $31,730
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FREIGHTLINER
Contractor:Doggett Freightliner of South Texas,LLC
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
D10 MT45 Stripped Chassis $45,487
Dll MT55 Stripped Chassis $48,482
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FREIGHTLINER
Contractor:Houston Freightliner,Inc.
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
D1 108SD-70,Con,Cab,SBFA,SRA $63,924
D2 108SD-80,Con,Cab,SBFA,TRA $73,872
D3 114SD,Con,Cab,SFFA,SRA $77,539
D4 122SD,Conv Cab,SFFA,TRA $91,973
DS M2-106-60,Con,Cab,SBFA,SRA $57,272
D6 M2-106-70,Con,Cab,SBFA,SRA $59,658
D7 M2-106-80,Con,Cab,SBFA,TRA: $69,353
D8 M2-112,Con,Cab,SBFA,TRA $74,735
https://www.hgacbuy.org/products/general/trucks-ht06-16.aspx 9/24/2017
Medium and Heavy Trucks & Truck Bodies -HT06-16 :: HGACBuy Page 3 of 6
D9 Cascadia CAI 13-DC,Conv Cab Tractor,SBFA,TRA $89,634
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HINO
Contractor:Tyler Motor Co.,Inc.
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
E1 155,COE,SRA $40,254
E2 195,COE,SRA $46,233
E3 238,Con,Cab,SRA $57,503
E4 258LP,Con,Cab,SRA $58,939
E5 258ALP,Con,Cab,SRA $60,355
E6 268,Con,Cab,SRA $59,162
E7 268A,Con,Cab,SRA $59,577
E8 338,Con,Cab,SRA $62,196
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INTERNATIONAL
Contractor:Santex Truck Centers,LTD
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
F1 DuraStar 4300,Con,Cab,SBFA,4x2 $54,944
F2 DuraStar 4400,Con,Cab,SBFA,4x2 $62,394
F3 Durastar 4400,Con,Cab,SBFA,6X4 $69,017
F4 WorkStar 7300,Con,Cab,SBFA,4x2 $55,740
F5 WorkStar 7300,Con,Cab,SFFA,4x4 $74,401
F6 WorkStar 7400,Con,Cab,SBFA,4x2 $62,864
F7 WorkStar 7400,Con,Cab,SFFA,4x4 $81,076
F8 WorkStar 7400,Con,Cab,SBFA,6x4 $68,561
F9 WorkStar 7500,Con,Cab,SBFA,4x2 $67,046
F10 WorkStar 7500,Con,Cab,SFFA,4x4 $88,019
F11 WorkStar 7500,Con,Cab,SBFA,6x4 $70,981
F12 WorkStar 7600,Con,Cab,SBFA,4x2 $78,620
F13 WorkStar 7600,Con,Cab,SBFA,6x4 $82,944
F14 HX615,6X4 $95,632
F15 HX620,6X4 $102,778
F16 TransStar 8600,Con,Cab,SBFA,4x2 $81,653
F17 TransStar 8600,Con,Cab,SBFA,6x4 $86,237
F18 ProStar+113,Con,Cab,6x4 $88,837
F19 ProStar+122,Con,Cab,6x4 $90,538
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ISUZU
Contractor:Rush Truck Centers ofTexas,LP,Rush Truck Centers ofArizona,Inc.dba Rush Truck Center,
Phoenix,Rush TRUCK Centers of California dba Rush Truck Center,San Diego
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
G1 NPR,COE,SRA,Gas $32,150
G2 NPR-HD,COE,SRA,Gas $34,056
G3 NPR-HD,COE,SRA,Diesel $41,143
G4 NPR-XD,COE,SRA,Diesel $43,347
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ISUZU
Contractor:Tyler Motor Co.,Inc.,Rush Truck Centers of Arizona,Inc.dba Rush Truck Center,Phoenix,
Rush TRUCK Centers of California dba Rush Truck Center,San Diego
https://www.hgacbuy.org/products/general/trucks-ht06-16.aspx 9/24/2017
Medium and Heavy Trucks & Truck Bodies -HT06-16 :: HGACBuy Page 4 of 6
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
G5 NOR,COE,SRA,Gas $43,157
G6 NRR,COE,SRA,Gas $44,534
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KENWORTH
Contractor:Cleveland Mack Sales,Inc.,dba Performance Truck
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
H12 T680,Conv.Cab,SBFA,TRA $101,754
H13 T800,Conv.Cab,SBFA,SRA $89,965
H14 T800,Conv.Cab,SBFA,TRA $95,723
H15 T880,Conv.Cab,SBFA,SRA $93,058
H16 T880,Conv.Cab,SBFA,TRA $98,956
H17 MOO,Conv.Cab,SFFA,TRA $97,423
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KENWORTH
Contractor:French Ellison Truck Center
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
H1 K270,COE,SRA $66,500
H2 K370,COE,SRA $67,100
H3 T300-170,Conv.Cab,SBFA,SRA $58,900
H4 T300-270,Conv.Cab,SBFA,SRA $59,900
H5 T300-370,Conv.Cab,SBFA,SRA: $59,750
H6 T300-370,Conv.Cab,SBFA,TR $67,050
H7 T440,Conv.Cab,SBFA,SRA $71,600
H8 T440,Conv.Cab,SBFA,TRA $83,450
H9 T470,Conv.Cab,SBFA,SRA $71,150
H10 T470,Conv.Cab,SBFA,TRA $84,400
Hl l T680,Conv.Cab,SBFA,SRA $93,800
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MACK
Contractor:Grande Truck Center,Housby Mack Inc.
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
11 Pinnacle Senes:CHU 612,Conv.Cab,SFFA,SRA $43,945
12 Pinnacle Senes:CHU 613,Conv.Cab,SFFA,TRA $46,445
13 Pinnacle Series:CXU 612,Conv.Cab,SBFA,SRA $43,945
14 Pinnacle Series:CXU 613,Conv.Cab,SBFA,TRA $46,445
15 Granite Series GU432,Conv.Cab,SFFA,SRA $43,945
16 Granite Series GU433,Conv.Cab,SFFA,TRA $46,445
17 Granite Series GU532,Conv.Cab,SBFA,SRA $43,945
18 Granite Series GU533,Conv.Cab,SBFA,TRA $46,445
18 Granite Series GU533,Conv.Cab,SBFA,TRA $43,945
110 Granite Series:GU713,Conv.Cab,SFFA,TRA $46,445
111 Granite Series:GU812,Conv.Cab,SBFA,SRA $43,945
112 Granite Series:GU813,Conv.Cab,SBFA,TRA $46,445
113 Granite Series:TD713,Conv.Cab,SFFA,TRA $67,890
114 Granite Series:TD714,Conv.Cab,SFFA,Tri Drive Rear Axle $84,325
115 TerraPro Series:MRU612,COE,SRA $42,345
116 TerraPro Series:MRU613,COE,TRA $46,445
117 TerraPro Series:MRU633,COE,TRA $44,444
https://www.hgacbuy.org/products/general/trucks-ht06-16.aspx 9/24/2017
Medium and Heavy Trucks & Truck Bodies -HT06-16 :: HGACBuy Page 5 of 6
118 TerraPro Series:LR 613,COE,Low Entry,TRA $54,325
119 TerraPro Series:LR 633,COE,Low Entry,TRA $53,960
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YETERBIL'1'
Contractor:Rush Truck Centers ofTexas,LP,Rush Truck Centers ofArizona,Inc.dba Rush Truck Center,
Phoenix,Rush Truck Centers of California,Inc.dba Rush Truck Center,Sylmar,Rush Truck Centers of
California,Inc.dba Rush Truck Center,Pico Rivera,Rush TRUCK Centers of California dba Rush Truck
Center,San Diego
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
J1 220 COE,SRA $77,509
J2 320COE,SRA $111,596
J3 320 COE,TRA $124,890
J4 325 CONY.CAB,SRA $95,985
J5 330 CONY.CAB,SRA $77,168
J6 337 CONY.CAB,SRA $83,970
J7 348 CONY.CAB,SRA $91,095
J8 348 CONY.CAB,TRA $99,002
J9 365 CONY.CAB,SRA $106,166
J10 365 CONY.CAB,TRA $115,139
J11 367 CONY.CAB,SRA $114,274
J12 367 CONY.CAB,TRA; $118,662
J13 389 CONY.CAB,TRA $135,709
J14 567 CONY.CAB,TRA $119,005
J15 579 CONY.CAB,TRA $134,454
J16 587 CONY.CAB,TRA,TRACTOR $137,656
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RAM
Contractor:Freedom Chrysler Dodge Jeep Ram
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
K1 4500 4x2 Regular Cab: $30,600
K2 55004x2 Regular Cab: $31,500
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VOLVO
Contractor:Grande Truck Center
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
L1 VHD42B200,Con,Cab,SBFA,SRA $54,465
L2 VHD64B200,Conv.Cab,SBFA,TRA $57,645
L3 VNM42T300,Conv.Cab,SBFA,SRA,Tractor(medium hood) $54,465
L4 VNM64T300,Conv.Cab,SBFA,TRA,Tractor(medium hood) $57,645
L5 VNL42T300,Con,Cab,SBFA,SRA,Tractor(longer hood) $54,465
L6 VNL64T300,Con,Cab,SBFA,TRA,Tractor(longer hood) $57,645
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WESTERN STAR
Contractor:Grande Truck Center
H-GAC BASE UNIT(CAB-CHASSIS)DESCRIPTIONS BASE UNIT
PRODUCT CODE PRICE
M1 4700SF,Conv.Cab,SFFA,TRA $69,475
https://www.hgacbuy.org/products/general/trucks-ht06-16.aspx 9/24/2017
Medium and Heavy Trucks & Truck Bodies -HT06-16 :: HGACBuy Page 6 of 6
M2 4900SF,Con,Cab,SFFA,TRA $87,675
M3 5700XE,Conv.Cab,SBFA,TRA $88,950
M4 6900XD,Conv.Cab,SBFA,TRA: $123,615
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Copyright®2017 H-GAC.All Rights Reserved.
https://www.hgacbuy.org/products/general/trucks-ht06-16.aspx 9/24/2017