Item 4A CITY OF
S0UTHLA1<.,E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES SEPTEMBER 19, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Randy Williamson,
Deputy Mayor Pro Tem Shawn McCaskill, and Councilmembers Chad Patton, John
Huffman, and Christopher Archer.
CITY COUNCIL ABSENT: Councilmember Shahid Shafi
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager & Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank,
Assistant to the City Manager Lauren LaNeave, Chief Financial Officer Sharen Jackson,
Director of Community Services Chris Tribble, Deputy Director of Community Services
Kate Meacham, Deputy Director of Community Services Candice Edmondson, Police
Chief James Brandon, Fire Chief Mike Starr, Deputy Fire Chief Kurt Hall, Director of
Human Resources Stacey Black, Director of Information Technology Greg Hendricks,
Senior Director of Planning and Development Services Ken Baker, Director of Public
Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Carol Borges.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Laura Hill at 5:30pm.
2. INVOCATION: CLAYTON REED
Pastor Reed gave the invocation. Mayor Laura Hill led the pledges of allegiance to the
United States and Texas Flags.
3. PROCLAMATION FOR SOUTHLAKE FIREFIGHTERS WHO ASSISTED IN
HURRICANE HARVEY.
Mayor Hill recognized the Firefighters and Emergency Management personnel that
responded to Hurricane Harvey in Houston. Mayor Hill issued the Proclamation. Mayor
& Council took pictures with members of the Fire Department.
4. RESOLUTION NO. 17-039, CANVASS THE RETURNS AND DECLARE THE
RESULTS OF THE SPECIAL ELECTION HELD ON SEPTEMBER 9, 2017.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 1 of 13
APPROVED
Mayor Hill read the results of the September 9, 2017 Special Election into the record,
declaring the following:
City Council Place 6 Absentee Votes Early Votes Election Day Total
Shauna Newman 2 410 289 701
Christopher Archer 6 901 265 1172
Stephen (Steve) Luhrs 0 44 13 57
Motion was made to canvass and declare the results as read into the record.
Motion: Williamson
Second: McCaskill
Ayes: Hill, Williamson, McCaskill, Patton, Huffman
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as:
RESOLUTION NO. 17-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, CANVASSING THE ELECTION RETURNS AND DECLARING
ELECTION RESULTS OF THE SPECIAL ELECTION HELD ON SEPTEMBER 9,
2017 FOR THE PURPOSE OF ELECTING A PERSON TO CITY COUNCIL
PLACE 6, WITH A TERM TO EXPIRE MAY 2020.
5. ADMINISTER THE OATH OF OFFICE FOR CITY COUNCIL PLACE 6.
RECEPTION IMMEDIATELY FOLLOWING.
Judge Carol Montgomery administered the Oath of Office to newly-elected Councilman
Christopher Archer.
Mayor Hill announced Council would break for a reception at 5:54pm.
Mayor Hill reconvened the meeting at 6:24pm.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Laura Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION:
1. CALL TO ORDER
2A. EXECUTIVE SESSION
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 2 of 13
Mayor Laura Hill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551 .071
consultation with attorney, 551 .072 deliberation regarding real property, 551 .076
deliberation regarding security devices, and 551 .087 deliberation regarding economic
development negotiations. City Council adjourned for Executive Session at 6:29pm.
Executive Session began at 6:40pm and concluded at 7:45pm.
MAYOR PRO TEM RANDY WILLIAMSON EXCUSED HIMSELF FROM THE
MEETING FOR AN APPOINTMENT AT 6:29pm.
2B. RECONVENE
Mayor Laura Hill reconvened the meeting at 7:54pm and asked if action was needed as
a result of the executive session. No action was required.
3A. MAYOR'S REPORT
Mayor Hill noted there was nothing to report at this time.
3B. CITY MANAGER'S REPORT
Mayor Hill noted there was nothing on the City Manager's report at this time.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Laura Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE SEPTEMBER 5, 2017 REGULAR CITY
COUNCIL MEETING.
4B. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4C. APPROVE RESOLUTION NO. 17-036, ANNUAL REVIEW OF INVESTMENT
POLICY AND INVESTMENT STRATEGIES
4D. APPROVE RESOLUTION NO. 17-037, AMENDING THE FEE SCHEDULE
4E. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4F. THIS ITEM WAS INTENTIONALLY LEFT BLANK.
4G. APPROVE CONTRACT RENEWAL WITH ILLUMINATION FIREWORKS LLC
FOR COMMUNITY FIREWORKS AND SPECIAL EFFECT DISPLAYS AT CITY
EVENTS IN AN AMOUNT NOT TO EXCEED $54,100.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 3 of 13
4H. APPROVE CONTRACT RENEWAL WITH EAGLE AVL FOR AUDIOVISUAL
SERVICES AT CITY SPECIAL EVENTS IN AN AMOUNT NOT TO EXCEED
$100,234.
41. EXCUSE THE ABSENCES OF COMMISSIONER KOUROSH PANAHY FROM
THE SEPTEMBER 7, 2017 AND SEPTEMBER 21, 2017 PLANNING AND
ZONING COMMISSION MEETINGS.
4J. TABLE ZA17-067, SITE PLAN FOR PROTEIN FIT KITCHEN ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1, PARK VILLAGE, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT
1035 E. SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S-
P-1" DETAILED SITE PLAN DISTRICT. SPIN #9. (THIS ITEM WAS TABLED
TO THE SEPTEMBER 21, 2017 PLANNING AND ZONING COMMISSION
MEETING. IF APPROVED AT THAT MEETING, IT WILL BE CONSIDERED BY
CITY COUNCIL ON OCTOBER 3, 2017.)
APPROVED
Motion was made to approve the consent agenda as presented, noting the following:
- Approving Items 4A through 41 and noting Item 4J has been tabled;
- Also moving and approving Items 7A and 713, and tabling Item 9A per the applicant's
request to the October 3, 2017 meeting, under the consent agenda.
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Archer
Approved: 5-0
REGULAR AGENDA:
5. PUBLIC FORUM
There being no one wishing to speak, Mayor Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1179, 2ND READING, TAX LEVY ORDINANCE. PUBLIC
HEARING
APPROVED
Mayor Hill stated there have been several meetings on this subject and a presentation
was not necessary. Mayor Hill stated the City is maintaining the tax rate at $0.462 and
the City will be collecting more dollars due to the increase in valuation and new builds,
we are required to conduct a public hearing and vote.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 4 of 13
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 1179, 2nd Reading, Tax Levy
Ordinance, as presented, stating "I move that the property tax rate be increased by the
adoption of a tax rate of $0.462, which is effectively a 2.2 percent increase in the tax
rate."
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Archer
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1179
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, FIXING AND LEVYING MUNICIPAL AD VALOREM TAXES FOR THE
FISCAL YEAR BEGINNING OCTOBER 1 , 2017 AND ENDING SEPTEMBER 30,
2018, AND FOR EACH YEAR THEREAFTER UNTIL OTHERWISE PROVIDED,
AT THE RATE OF $0.462 PER ONE HUNDRED DOLLARS ($100.00)
ASSESSED VALUE ON ALL TAXABLE PROPERTY WITHIN THE
CORPORATE LIMITS OF THE CITY OF SOUTHLAKE, TEXAS, AS OF
JANUARY 1 , 2017, TO PROVIDE REVENUES FOR THE PAYMENT OF
CURRENT EXPENSES AND TO PROVIDE AN INTEREST AND SINKING
FUND ON ALL OUTSTANDING DEBTS OF THE CITY; DIRECTING THE
ASSESSMENT THEREOF; PROVIDING FOR DUE AND DELINQUENT DATES
TOGETHER WITH PENALTIES AND INTEREST THEREON; PROVIDING FOR
PLACE OF PAYMENT; PROVIDING FOR APPROVAL OF THE TAX ROLLS
PRESENTED TO THE CITY COUNCIL; PROVIDING FOR THE REPEAL OF
INCONSISTENT ORDINANCES; PROVIDING FOR A SEVERABILITY CLAUSE;
AND DECLARING AN EFFECTIVE DATE.
6B. ORDINANCE NO. 1180, 2ND READING, APPROVING AND ADOPTING THE
ANNUAL BUDGET FOR FISCAL YEAR 2018 AND APPROVING THE REVISED
BUDGET FIGURES FOR FISCAL YEAR 2017 AND MULTI-YEAR CAPITAL
IMPROVEMENT PROGRAM. PUBLIC HEARING
APPROVED
Mayor Hill again stated there have been several meetings on this subject and a
presentation was not necessary.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
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Motion was made to approve Item 613, Ordinance No. 1180, 2nd Reading, approving
and adopting the Annual Budget for Fiscal Year 2018 and approving the revised budget
figures for Fiscal Year 2017 and multi-year capital improvement program.
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Archer
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1180
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2017;
APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1 , 2017, AND TERMINATING SEPTEMBER 30, 2018,
AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND
ACCOUNT; REPEALING CONFLICTING ORDINANCES; PROVIDING A
SAVINGS AND SEVERABILITY CLAUSE; AND DECLARING AN EFFECTIVE
DATE.
Mayor Hill expressed her thanks to staff for the time put into these presentations and for
making the information easily accessible to the taxpayers.
City Manager Shana Yelverton thanked the Executive Leadership Team for their work
on the budget and special recognition to Chief Financial Officer Sharen Jackson and
Assistant City Managers Ben Thatcher and Alison Ortowski, and Assistant to the City
Manager's Office Lauren LaNeave.
6C. ORDINANCE NO. 1178, 2ND READING, APPROVING AND ADOPTING A
PUBLIC RIGHT-OF-WAY MANAGEMENT ORDINANCE REGULATING THE
PHYSICAL USE, OCCUPANCY AND MAINTENANCE OF CITY RIGHTS-OF-
WAY BY WIRELESS NETWORK PROVIDERS. PUBLIC HEARING
APPROVED
Public Works Director Rob Cohen presented Item 6C and answered questions from
Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6C, Ordinance No. 1178, 2nd Reading, approving
and adopting a public right-of-way management ordinance regulating the physical use,
occupancy and maintenance of City rights-of-way by wireless network providers.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 6 of 13
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Archer
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1178
A PUBLIC RIGHT-OF-WAY MANAGEMENT ORDINANCE BY THE CITY OF
SOUTHLAKE, TEXAS; REGULATING THE PHYSICAL USE, OCCUPANCY
AND MAINTENANCE OF CITY RIGHTS-OF-WAY BY WIRELESS NETWORK
PROVIDERS; DESCRIBING THE PURPOSE; PROVIDING DEFINITIONS;
REQUIRING COMPLIANCE WITH THE CITY DESIGN MANUAL AND
APPLICABLE CODES FOR THE INSTALLATION OF NETWORK NODES AND
NODE SUPPORT POLES PURSUANT TO CHAPTER 284 OF THE TEXAS
LOCAL GOVERNMENT CODE; PROVIDING CITY PROCEDURES FOR
APPLICATIONS FOR PERMITS; ESTABLISHING TIME PERIODS FOR
APPROVAL OF PERMIT APPLICATIONS; PROVIDING APPLICATION FEES
AND ANNUAL PUBLIC RIGHT- OF-WAY RENTAL RATES; PROVIDING
RESTRICTIONS ON PLACEMENT OF NETWORK NODES AND NODE
SUPPORT POLES IN MUNICIPAL PARKS, RESIDENTIAL AREAS,
HISTORIC DISTRICTS AND DESIGN DISTRICTS; PROVIDING INDEMNITY
FOR THE CITY; PROVIDING REPEALING AND SAVINGS CLAUSES;
PROVING A TEXAS OPEN MEETINGS ACT CLAUSE; AND PROVIDING AN
EFFECTIVE DATE OF SEPTEMBER 1, 2017.
ITEMS WERE TAKEN OUT OF ORDER WITH ITEM 6E DISCUSSED BEFORE 6D.
6D. ORDINANCE NO. 480-699A (ZA17-053) 2ND READING ZONING CHANGE
AND SITE PLAN FOR FALCON HOLDINGS OF SOUTHLAKE TO INCLUDE A
VARIANCE TO MASONRY ORDINANCE NO. 557, AS AMENDED, ON
PROPERTY DESCRIBED AS TRACT 4C2A, ABSOLOM H. CHIVERS SURVEY,
ABSTRACT NO. 299, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
AND LOCATED AT 500 E. STATE HWY. 114, SOUTHLAKE, TEXAS.
CURRENT ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-1" DETAILED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD
#3. PUBLIC HEARING
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Item 6D and
answered questions from Council.
Applicant Tiffany Chalupa and Davie Doyle addressed Council and answered questions.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 7 of 13
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6D, Ordinance No. 480-699a (ZA17-053) 2nd
reading Zoning Change and Site Plan for Falcon Holdings, located at 500 East State
Hwy 114, Southlake, subject to the Staff Report dated September 12, 2017 and the Site
Plan review Summary No. 3, dated August 11 , 2017,
• Granting the following variance requests:
1 . Driveway Ordinance No. 634, Section 5.2.d requires a minimum driveway
stacking depth of 75 feet. The applicant is requesting a variance to allow a
stacking depth of approximately 44 feet.
2. Masonry Ordinance No. 557, as amended, which requires all buildings
constructed in the S-P-1 Detailed Site Plan District with 0-1 Office District uses
and regulations to have all exterior walls constructed using a masonry material
covering at least 80% of said walls excluding windows and doors. The applicant
is requesting a variance to allow 100% of an accent wall on the southwest
elevation to be covered with metal panels as presented.
• Noting the following regarding the site plan and associated building elevations-
1 .
levations:1 . Council is approving the revised site plan which indicates a new driveway
location off of State Highway 114 and a new parking layout configuration and
approving the 8' multi-use trail as shown. This motion specifically notes, in
regards to the multi-use trail, that due to topographical constraints the applicant
will extend the west end of the trail to connect to the existing trail located on the
former Children's Health Ambulatory Center site in lieu of an extension of the trail
to the east property line.
2. Also approving the revised building elevations per the presentation and building
material samples presented this evening that will result in the following changes
from the previous building elevation approval:
• A square footage floor area increase to the third story of the building;
• Enlargement of the window area;
• No utilization of a split face concrete blocks for the first floor masonry
material; and
• A slight reduction to the height and width of the accent wall which will have
split face concrete blocks.
• Finally in regards to the zoning regulations associated with this case:
All previous zoning regulations will remain in place unless noted in the motion and
per the SP-1 regulations provided in the staff report (Attachment D, Page 2).
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Archer
Approved: 5-0
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 8 of 13
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
ORDINANCE NO. 480-699a
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE,
TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS
OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS
TRACT 4C2A, ABSOLOM H. CHIVERS SURVEY, ABSTRACT NO. 299, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 500 E.
STATE HWY. 114, SOUTHLAKE, TEXAS, BEING APPROXIMATELY 2.323
ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A"
FROM "S-P-1" DETAILED SITE PLAN DISTRICT TO "S-P-1" DETAILED SITE
PLAN DISTRICT AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED
HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE
SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE;
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER
PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE
ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT
THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR
VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN
EFFECTIVE DATE.
6E. RESOLUTION NO. 17-034, (ZA17-058), SPECIFIC USE PERMIT FOR A
COMMERCIAL SCHOOL ON PROPERTY DESCRIBED AS LOT 5R1, BLOCK
D, COMMERCE BUSINESS PARK, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2845
EXCHANGE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT
INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD # 8. PUBLIC HEARING
APPROVED
Senior Director of Planning & Development Services Ken Baker presented Item 6E and
answered questions from Council.
Applicant Debra Perryman and Mike Davila addressed Council and answered
questions.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6E, Resolution No. 17-034, (ZA17-058), Specific Use
Permit for a Commercial School on property described as Lot 5R1 , Block D, Commerce
Business Park, located at 2845 Exchange Blvd., subject to the Staff Report dated
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 9 of 13
September 12, 2017 and Specific Use Permit review Summary No. 2, dated September
1 , 2017, and noting the following:
• The approval of the Specific Use Permit application [provides for] the time period of
approval will be the lesser of 5 years, with two renewal terms, both of 5 years, or
upon termination of the tenant's lease.
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Archer
Approved: 5-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
RESOLUTION NO. 17-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE,
TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A COMMERCIAL
SCHOOL ON COMMERCIAL PROPERTY WITHIN THE CITY OF SOUTHLAKE,
TEXAS, LOCATED AT 2845 EXCHANGE BLVD., BEING DESCRIBED AS LOT
5R1 , BLOCK D, COMMERCE BUSINESS PARK ADDITION AS DEPICTED ON
THE APPROVED SITE EXHIBIT ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT "A" AND PROVIDING AN EFFECTIVE DATE.
MAYOR PRO TEM RANDY WILLIAMSON RETURNED TO THE MEETING AT
8:39pm.
6F. ZA17-059, SITE PLAN FOR AN INDOOR TENNIS COURT FACILITY AT THE
SOUTHLAKE TENNIS CENTER IN BICENTENNIAL PARK TO INCLUDE A
VARIANCE TO MASONRY ORDINANCE NO. 557, AS AMENDED, ON
PROPERTY DESCRIBED AS TRACT 1CO3 AND PORTIONS OF TRACTS 1CO2
AND 1B, L.G. HALL SURVEY, ABSTRACT NO. 686, AND LOT 2R2, L.G. HALL
NO. 686 ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND
LOCATED AT 450 W. SOUTHLAKE BOULEVARD, SOUTHLAKE, TEXAS.
CURRENT ZONING: "CS" COMMUNITY SERVICE DISTRICT. SPIN #7.
PUBLIC HEARING
APPROVED
Director Chris Tribble presented Item 6F and answered questions from Council.
Mayor Hill opened the public hearing. There being no one wishing to speak, Mayor Hill
closed the public hearing.
Motion was made to approve Item 6F, ZA17-059, Site Plan for an Indoor Tennis Court
Facility at the Southlake Tennis Center in Bicentennial Park, located at 450 West
Southlake Blvd, Southlake, subject to the Staff Report dated September 12, 2017 and
Site Plan Review Summary No. 2, dated August 30, 2017, and
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 10 of 13
• Granting the following variance requests-
1)
equests:1) Variance to facade articulation under Zoning Ordinance No. 480, Section
43.19.d.1 .c: Vertical Articulation:
(No horizontal wall shall extend for a distance greater than three (3) times the
height of the wall without changing height by a minimum of 15% of the wall's
height, and such height change shall continue for a minimum distance equal to at
least 25% of the maximum length of either adjacent plane. The proposed south
fagade, which is visible from FM 1709, does not meet this requirement.)
2) Variance to facade articulation under Zoning Ordinance No. 480, Section
43.19.d.1 .c: Horizontal Articulation:
(No building fagade shall extend greater than three (3) times the wall's height
without having a minimum off-set of 15% of the wall's height, and such off-set
shall continue for a minimum distance equal to at least 25% of the maximum
length of either adjacent plane. The proposed west fagade, which is visible from
FM 1709, does not meet this requirement.)
3) Variance to Masonry Ordinance No. 557, as amended, Section 1 .a: Buildings
requiring masonry on all sides:
(Buildings constructed on property zoned CS — Community Services District shall
have all exterior walls constructed using a masonry material covering at least
eighty percent (80%) of said walls, exclusive of all windows, doors, roofs, glass
construction materials, or sidewalk and walk-way covers. The exterior of the
proposed facility is constructed of PVC fabric material.)
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Williamson, Archer
Approved: 6-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-XXXX, 1ST READING, AMENDMENT TO THE CITY OF
SOUTHLAKE COMPREHENSIVE ZONING ORDINANCE NO. 480, AS
AMENDED, AS IT PERTAINS TO SIDEWALK REQUIREMENTS, LOT
COVERAGE, ACCESSORY BUILDINGS AND STRUCTURES, PORTABLE
BUILDINGS AND MISCELLANEOUS CLARIFICATIONS AND CORRECTIONS
WITHIN THE ORDINANCE.
APPROVED
City Council moved Item 7A to the consent agenda for approval.
7B. ORDINANCE NO. 483-Q, 1ST READING, AMENDMENT TO THE CITY OF
SOUTHLAKE SUBDIVISION ORDINANCE NO. 483, AS AMENDED, AS IT
PERTAINS TO SIDEWALK REQUIREMENTS.
APPROVED
City Council moved Item 7B to the consent agenda for approval.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 11 of 13
8. RESOLUTIONS:
8A. RESOLUTION NO. 17-038, SOUTHLAKE 2035 MASTER PLAN COMMITTEE
APPOINTMENTS.
APPROVED
Senior Director of Planning & Development Services Ken Baker briefly presented Item
8A and answered questions from Council.
Mayor Hill stated these boards are ways to get more citizens engaged [in the governing
process].
Mayor Hill likes the idea of the Southlake Youth Action Commission (SYAC) taking up
the Youth Master Plan Committee and suggests Deputy Director of Economic
Development & Tourism Daniel Cortez discuss the subject with the Southlake Kids
Interested in Leadership (SKIL) students to capture as many ideas from the young
people as possible, since both groups are very engaged in the community.
For the new Health & Wellness Master Plan Committee, Mayor Hill is looking for people
who represent our youth and senior community; possibly local doctors and medical
specialists. Mayor Hill suggests staff write up a description of the roles and
responsibilities of the committee and how often we anticipate the need to meet, then the
City Secretary's Office can put out a Call-to-Action, and ask the Southlake Chamber to
help reach out to doctors and health workers in the community.
Motion was made to approve Item 8A, Resolution No. 17-038, Southlake 2035 Master
Plan Committee appointments, noting the following appointments to the various
committees:
1) Health & Wellness Master Plan Committee is to be determined per the Mayor's
comments this evening.
2) Public Art Master Plan Committee will be the Southlake Arts Council
3) Youth Master Plan Committee will be the Southlake Youth Action Commission
(SYAC), and
4) Water, Waste Water and Storm Water Master Plan Committee will be the
Southlake 2035 Corridor Planning Committee
Motion: McCaskill
Second: Huffman
Ayes: Hill, McCaskill, Patton, Huffman, Williamson, Archer
Approved: 6-0
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV17-012, VARIANCE TO SIGN ORDINANCE NO. 704, AS AMENDED, FOR
SCOTT E. KASDEN, MD LOCATED AT 2813 W. SOUTHLAKE BLVD., SUITE
130, SOUTHLAKE, TEXAS.
REGULAR CITY COUNCIL MEETING MINUTES, SEPTEMBER 19, 2017
Page 12 of 13
City Council tabled Item 9A per the applicant's request to the October 3, 2017 meeting,
on the consent agenda.
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. MEETING ADJOURNED
Mayor Laura Hill adjourned the meeting at 8:55pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE Yd DAY OF OCTOBER, 2017.
Laura Hill
Mayor
ATTEST:
Carol Ann Borges, TRMC
City Secretary
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