2003-05-20 SPDC Meeting ' City of Southlake, Texas
SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING
May 20, 2003
L LOCATION: Town Hall Council Chamber
1400 Main Street, Southlake, Texas
REGULAR SESSION 5:00 P.M.: (note time changed to 5:00 p.m.)
1. Call to order.
2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government
Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real
property, and/or Section 551.073, deliberation regarding prospective gift.
3. Reconvene: Action necessary on items discussed in executive session
4. PUBLIC FORUM
5. ADMINISTRATIVE COMMENTS
A. Cancellation of June 3 SPDC meeting
B. Appointments to SPDC postponed
CONSENT AGENDA:
(,,,. All items listed below are considered to be routine by the Southlake Parks Development Corporation
Board and will be enacted with one motion .There will be no separate discussion of items unless a
Board member or citizen so requests, in which event the item will be removed from the general order
of business and considered in its normal sequence.
6. Consent:
A. Approval of the minutes for the special SPDC meeting held March 4, 2003.
REGULAR AGENDA:
7. Consider:
A. Resolution No. 03-931, Recommending Authorizing Application for a Texas Parks and
Wildlife(TPWD)Recreational Fund Grant for Bob Jones Park Trails
8. Adjournment
L
CERTIFICATE
I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400
Main Street, on Friday, May 16, 2003 at,5iW#p,pi. pursuant to the Texas Government Code, Chapter
551.
n
Lori A. Farwell
City Secretary
If you plan to attend this meeting and have a disability that requires special needs, please advise the
City Secretary's Office 48 hours in advance at 481-1490, and reasonable accommodations will be
made to assist you.
EXECUTIVE SESSION
Southlake Parks Development Corporation Board
SECTION 551.071 CONSULTATION WITH ATTORNEY
The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board
seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a
settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the
Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate the
purchase, exchange, lease or value of real property.
SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT
The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a
negotiated contract for a prospective gift or donation to the City.
A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED
MEETING MAY ONLY BE MADE IN OPEN SESSION.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
May 20, 2003
MINUTES
Board Members Present: President W. Ralph Evans; Members: Bobby Rawls, Tom Stephen, and
Dorothy Wood.
Board Members Absent: Vice-President Rex Potter; Member Tim O'Conner
Staff Present: Director of Community Services Malcolm Jackson, Deputy Director of Community
Services Steve Polasek, Senior Planner Chris Carpenter, and Deputy City Secretary Tara Brooks.
Agenda Item No. 1, Call to order. The meeting was called to order by President Evans at 5:12 p.m.
Agenda Item No. 2, Executive Session/Reconvene. No executive session was necessary.
Agenda Item No. 4. Public Forum.
Jeff Jones, 2705 York Court, Southlake, advised the corporation of the growth and activities of the
Southlake Carroll Lacrosse Association. He asked for more lighted fields for practices and for games.
Agenda Item No. 5. Administrative Comments.
Director of Community Services Malcolm Jackson advised the corporation that the June 3, 2003 meeting
was canceled, and the SPDC appointments would be postponed until the summer.
CONSENT AGENDA:
Agenda Item No. 6A. Approval of the minutes for the special SPDC meeting held March 4, 2003.
Motion was made to approve the minutes of the SPDC meeting held March 4, 2003 as presented.
Motion: Wood
Second: Rawls
Ayes: Rawls, Wood, Stephen, Evans
Nays: none
Approved: 4-0
REGULAR AGENDA:
Agenda Item No. 7A. Resolution No. 03-0931, Recommending Authorizing Application for a
Texas Parks Wildlife (TPWD) Recreational Fund Grant for Bob Jones Park Trails. Director of
Community Services Malcolm Jackson presented this item. Staff is again requesting to submit a grant
application to TPWD for possible trail construction funding. Staff presented two options to the Park
Board, with the ultimately approved option being submitted in the application. One is the Bob Jones
Park outer loop trail, which was submitted last year and was not funded. The other is one of the trail
connections related to the Safe Routes to School grant request that was also not funded through that
Page 1 of 2
program, which would fill a gap in the sidewalk system on Continental between White Chapel and the
Timarron Information Center. The Park Board recommended resubmitting the Bob Jones outer loop trail
and proceeding with construction on the Timarron trail out of SPDC's designated line item for that trail.
Since the funding mechanism is cost reimbursement (state pays 80%, city pays 20%), not a straight
grant, the trail project must demonstrate an available funding source prior to the reimbursement process.
Staff recommends using SPDC's FY 2005 allocation of $150,000 for Trail Projects as the
reimbursement source. Park Dedication Funds in the amount of $446,005 also exist as an alternate
source. The total funding reimbursed by the state is no more than $100,000, and the trails must serve a
recreational purpose, as well as be located on public property or on federal property (i.e. Corps property).
If the application is approved by TPWD, the city would have five years to begin and complete
construction of the project.
The board discussed this item. Board Member Tom Stephen said that it would be better to reserve
SPDC funds for possible matching funds in the future where there would be more of a benefit. Park
funds cannot be used as matching funds. Director Jackson confirmed there is more money in the Park
Dedication fund now than when the Park Board initially considered this item.
No one stepped forward to speak during the public hearing.
Motion was made to approve Resolution No. 03-0931, recommending authorization of the application
for the Texas Parks and Wildlife Recreational Fund Grant for Bob Jones Park Trail and select the
funding source for both the Timarron trail and the Bob Jones trail as the Park Dedication Fund.
Motion: Stephen
Second: Rawls
Ayes: Wood, Stephen, Rawls, Evans
Nay: None
Approved: 4-0
Agenda Item No. 8. Adiournment.
Motion was made and carried to adjourn the meeting at 5:35 p
President W. kalpli Evans
ATTEST:
q hv &Iz
Tara rooks
Deputy City Secretary
Page 2 of 2