Item 4D
Resolution No. 17-037, Amending the Fee Schedule
Item 4D
Item 4D
Approve resolution no. 17-037, amending the city’s fee schedule
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Background
Annual review
Clarity of schedule
Appropriate fees
Each year staff reviews the fee schedule for clarity of the schedule and to ensure the fees are appropriate in covering the administrative and maintenance costs associated with providing
the services.
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Requested Action
Administrative Services
Body Worn Camera
Mailing labels of water customers
Delete fee $45
S.B. 158 created a fee for body worn video effective September 2015…we have seen a significant increase in the number of request for body worn camera footage/videos so for transparency
reason we are including the reference so customers can easily find the statue information regarding the fees.
We are recommending removing the this fee due to privacy laws the city
no longer provides mailing labels of water customers
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Requested Action
Building Inspections Services
Construction of Sales Office Temporary
Increase from $80 to $100
Existing Commercial Building Sale/Lease
Single sign $100
Multiple signs $200
Temporary construction sales office have additional conditions related to landscaping, signage etc…..which results in multiple inspection visits so we are recommending increasing the
fee from $80 to $100
City council approved Ordinance 704-I sign ordinance which included a new fee of $100 for Existing commercial building for sale/lease signs subsequent to the approval
of ordinance city council provided staff direction related to individual signs and multiple signs…
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Requested Action
Building Inspections Services
Water Well Permit
Delete fee $80
Fire Services
LPG (Liquefied Petroleum Gas)
Delete fees
Both of these services are regulated by other agencies than the City
Water will permitting is administrated by the County and state…and no longer administered by the city
Railroad Commission
regulates the safe storage, transportation of gas (LPG, Propane, and Butane, etc)
Therefore both fees are being deleted from the city’ fee schedule
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Requested Action
Library Services
Materials Extended Use
Delete fee for material no longer available $1.00 per day
Add fees for current material available $0.25 per day
Lost Library Card
Delete fee $2.50
The Library no longer offers books on cassette, videocassettes/DVD……
Add a fee for Audio books extended use------CD and MP3 audio books and the extended use fee for those items is
$0.25, same as a book.
Staff recommends lowering the extended use fee for music CDs to $0.25 to be consistent with other material extended use fees Remove this item from the fee schedule.
The Library has minimum lost cards and currently offers replacement cards free of charge to patrons who have an active Library account.
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The Marq Southlake Fees
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Legends Hall FeesProposed Room Rental Fee Changes
Eliminate flat weekend rental rates
Hourly rates
Rental packages
Eliminate premium hourly rates except for Traditions Ballroom
Increase hourly rental rates for Legacy Meeting Rooms,
Club Lounge, Studio & Senior Lounge
Decrease hourly rental rates for Aria Amphitheater & establish weather back up rate
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Legends Hall FeesProposed Additional Fee Changes
Establish rental rates for Executive Boardroom & Lobby
Increase Aria Ceremony Rental Fee
Revise Extended Rental Penalty Fee
Eliminate Holiday Rate, New Year’s Eve Rate and Stage Lighting
Wash
Establish Fees for:
Soft Drinks, Coffee, Iced Tea & Bottled Water
Whiteboard & Markers
China Place Setting
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Legends Hall FeesProposed Additional Fee Changes
Revise Catering Kitchen Fee
Establish fee for 24 hour hold
Establish Service Charge
Revise Cancellation Rates
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Legends Hall FeesProposed Rental Packages
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Legends Hall FeesProposed Rental Packages
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Champions Club Fees
Establish Daily Admission Rates
20% Discount for Southlake Residents
20% Discount for City of Southlake Employees
10% Discount for Active Military and Veterans*
Establish Group Daily
Admission Rates for 20 or more individuals entering the facility on the same day.
*In addition to other applicable discounts for Daily Admission and Memberships
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Champions Club Fees
Establish Membership Rates for
Monthly and Annual Passes
10% Discount for Southlake Residents
10% Discount for City of Southlake Employees
10% Discount for Active Military and Veterans*
5%
Discount for Employees of a
Southlake Business
5% Discount for all Annual Passes
*In addition to other applicable discounts for Daily Admission and Memberships
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Champions Club Fees
Establish Fees for:
Childcare for Non-Members
Service Fees
Rental Deposits
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Champions Club Fees
Rental Fees
Basketball Courts
Indoor and Outdoor Turf (with lights)
Fitness Studios
Aquatics
Classrooms
Party Rooms
Indoor Playground
Lockers
Full Facility Rental and Lock-Ins
Other
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Champions Club FeesProposed Party Packages
Additional Services available A la Carte
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Requested Action
Park & Recreation Services
Southlake Activity Center
Increase resident hourly rate from $50 to $60
Add non-resident hourly rate $72
Change name of Senior Center to Southlake Activity Center as a temporary solution to not confuse residents with the new Senior Center at The Marq. Fee increase is to align with fees
at The Marq and add a non-resident fee. Previously non-residents were not allowed to rent this space since the primary function was for the seniors. Now that the seniors have moved
we are recommending a non-resident fee.
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Requested Action
Park & Recreation Services
Fields & Courts and Park Pavilions
Standardized the terminology
We specified what we consider to be a 'small' pavilion and aligned fees to be equal. We simplified the rates to be per hour instead of 3-hour, 1/2 day and full day rates. We standardized
the terminology for Ballfields, Multi-Purpose Fields and Sport Courts. We assessessed the standard 20% non-resident fee to all resident fees. We simplified the fee structure and removed
weekday v. weekend field preparation fees.
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Requested Action
Park & Recreation Services
Community Events
Standardized the terminology
Amended non-resident fees to 20%+ to resident fee
Due to the popularity of 5k walks and runs in the community and the amount of staff resources required, we are recommending a $300 flat fee to administer the process. Hourly fee to have
staff attend and monitor a community event not hosted or sponsored by the City Hourly fee to have staff attend and monitor a community event with 75 or more people not hosted or sponsored
by the City Permit fee for vendors attending a community race, athletic activity, etc.
Permit for food vendors attending a community event with less than 5,000 attendees Permit for
food vendors attending a community event with greater than 5,000 attendees.
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Requested Action
Public Works Services
Administrative fee
Increase from 2% to 3%
Electric Vehicle Charging Station
$2 flat fee
Industrial Wastewater Discharge
$300 permit
Network Node fees
Fees per
Ordinance 1178
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Requested Action
Water and Wastewater Utilities Services
Backflow Prevention Device
Add $20 annual registration fee
Industrial Wastewater Discharge Fee
Add $300 permit fee
Recycling bins and lids
Delete
fee $6 and $4
Cellular opt out
$35 reoccurring monthly fee
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City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
This agenda is linked to focus area Performance Management & Service Delivery on the City’s strategy map. The specific corporate objective that is met by this approval is adhere to
financial management principles and budget.
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Questions
Sharen Jackson
817-748-8042
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Please feel free to contact me if you have any questions or concerns. Thank you for your time.