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Item 4D Resolution No. 17-037, Amending the Fee Schedule Item 4D Item 4D Approve resolution no. 17-037, amending the city’s fee schedule 1 Background Annual review Clarity of schedule Appropriate fees Each year staff reviews the fee schedule for clarity of the schedule and to ensure the fees are appropriate in covering the administrative and maintenance costs associated with providing the services. 2 Requested Action Administrative Services Body Worn Camera Mailing labels of water customers Delete fee $45 S.B. 158 created a fee for body worn video effective September 2015…we have seen a significant increase in the number of request for body worn camera footage/videos so for transparency reason we are including the reference so customers can easily find the statue information regarding the fees. We are recommending removing the this fee due to privacy laws the city no longer provides mailing labels of water customers 3 Requested Action Building Inspections Services Construction of Sales Office Temporary Increase from $80 to $100 Existing Commercial Building Sale/Lease Single sign $100 Multiple signs $200 Temporary construction sales office have additional conditions related to landscaping, signage etc…..which results in multiple inspection visits so we are recommending increasing the fee from $80 to $100 City council approved Ordinance 704-I sign ordinance which included a new fee of $100 for Existing commercial building for sale/lease signs subsequent to the approval of ordinance city council provided staff direction related to individual signs and multiple signs… 4 Requested Action Building Inspections Services Water Well Permit Delete fee $80 Fire Services LPG (Liquefied Petroleum Gas) Delete fees Both of these services are regulated by other agencies than the City Water will permitting is administrated by the County and state…and no longer administered by the city Railroad Commission regulates the safe storage, transportation of gas (LPG, Propane, and Butane, etc) Therefore both fees are being deleted from the city’ fee schedule 5 Requested Action Library Services Materials Extended Use Delete fee for material no longer available $1.00 per day Add fees for current material available $0.25 per day Lost Library Card Delete fee $2.50 The Library no longer offers books on cassette, videocassettes/DVD…… Add a fee for Audio books extended use------CD and MP3 audio books and the extended use fee for those items is $0.25, same as a book. Staff recommends lowering the extended use fee for music CDs to $0.25 to be consistent with other material extended use fees Remove this item from the fee schedule. The Library has minimum lost cards and currently offers replacement cards free of charge to patrons who have an active Library account. 6 The Marq Southlake Fees 7 Legends Hall Fees Proposed Room Rental Fee Changes Eliminate flat weekend rental rates Hourly rates Rental packages Eliminate premium hourly rates except for Traditions Ballroom Increase hourly rental rates for Legacy Meeting Rooms, Club Lounge, Studio & Senior Lounge Decrease hourly rental rates for Aria Amphitheater & establish weather back up rate 8 Legends Hall Fees Proposed Additional Fee Changes Establish rental rates for Executive Boardroom & Lobby Increase Aria Ceremony Rental Fee Revise Extended Rental Penalty Fee Eliminate Holiday Rate, New Year’s Eve Rate and Stage Lighting Wash Establish Fees for: Soft Drinks, Coffee, Iced Tea & Bottled Water Whiteboard & Markers China Place Setting 9 Legends Hall Fees Proposed Additional Fee Changes Revise Catering Kitchen Fee Establish fee for 24 hour hold Establish Service Charge Revise Cancellation Rates 10 Legends Hall Fees Proposed Rental Packages 11 Legends Hall Fees Proposed Rental Packages 12 Champions Club Fees Establish Daily Admission Rates 20% Discount for Southlake Residents 20% Discount for City of Southlake Employees 10% Discount for Active Military and Veterans* Establish Group Daily Admission Rates for 20 or more individuals entering the facility on the same day. *In addition to other applicable discounts for Daily Admission and Memberships 13 Champions Club Fees Establish Membership Rates for Monthly and Annual Passes 10% Discount for Southlake Residents 10% Discount for City of Southlake Employees 10% Discount for Active Military and Veterans* 5% Discount for Employees of a Southlake Business 5% Discount for all Annual Passes *In addition to other applicable discounts for Daily Admission and Memberships 14 Champions Club Fees Establish Fees for: Childcare for Non-Members Service Fees Rental Deposits 15 Champions Club Fees Rental Fees Basketball Courts Indoor and Outdoor Turf (with lights) Fitness Studios Aquatics Classrooms Party Rooms Indoor Playground Lockers Full Facility Rental and Lock-Ins Other 16 Champions Club Fees Proposed Party Packages Additional Services available A la Carte 17 Requested Action Park & Recreation Services Southlake Activity Center Increase resident hourly rate from $50 to $60 Add non-resident hourly rate $72 Change name of Senior Center to Southlake Activity Center as a temporary solution to not confuse residents with the new Senior Center at The Marq. Fee increase is to align with fees at The Marq and add a non-resident fee. Previously non-residents were not allowed to rent this space since the primary function was for the seniors. Now that the seniors have moved we are recommending a non-resident fee. 18 Requested Action Park & Recreation Services Fields & Courts and Park Pavilions Standardized the terminology We specified what we consider to be a 'small' pavilion and aligned fees to be equal. We simplified the rates to be per hour instead of 3-hour, 1/2 day and full day rates. We standardized the terminology for Ballfields, Multi-Purpose Fields and Sport Courts. We assessessed the standard 20% non-resident fee to all resident fees. We simplified the fee structure and removed weekday v. weekend field preparation fees. 19 Requested Action Park & Recreation Services Community Events Standardized the terminology Amended non-resident fees to 20%+ to resident fee Due to the popularity of 5k walks and runs in the community and the amount of staff resources required, we are recommending a $300 flat fee to administer the process. Hourly fee to have staff attend and monitor a community event not hosted or sponsored by the City Hourly fee to have staff attend and monitor a community event with 75 or more people not hosted or sponsored by the City Permit fee for vendors attending a community race, athletic activity, etc. Permit for food vendors attending a community event with less than 5,000 attendees Permit for food vendors attending a community event with greater than 5,000 attendees. 20 Requested Action Public Works Services Administrative fee Increase from 2% to 3% Electric Vehicle Charging Station $2 flat fee Industrial Wastewater Discharge $300 permit Network Node fees Fees per Ordinance 1178 21 Requested Action Water and Wastewater Utilities Services Backflow Prevention Device Add $20 annual registration fee Industrial Wastewater Discharge Fee Add $300 permit fee Recycling bins and lids Delete fee $6 and $4 Cellular opt out $35 reoccurring monthly fee 22 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement This agenda is linked to focus area Performance Management & Service Delivery on the City’s strategy map. The specific corporate objective that is met by this approval is adhere to financial management principles and budget. 23 Questions Sharen Jackson 817-748-8042 24 Please feel free to contact me if you have any questions or concerns. Thank you for your time.