Item 6A 13SOUTHLAKE
MEMORANDUM Item 6A
August 29, 2017
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2017 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2018
Operating Budget
Action Requested: Approval of amended Fiscal Year 2017 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2018
Operating Budget.
Background
Information: Your packet contains the operating budget adopted by the Crime Control
and Prevention District Board of Directors on July 27, 2017. The
proposed operating budget provides for the continuation of the SRO
funding and Town Square security initiative. New request for FY 2018
include the following:
• Mobile Routers $ 12,159
(Purchase of 11 mobile routers for patrol
vehicles to enable Keller Dispatch
system to locate patrol vehicles.)
• Body Cameras and Equipment $ 11,995
(Purchase of eight additional cameras
gives the police department a greater
capacity to document police interactions
with the public. This purchase will also
provide another transfer station, which
downloads and manages the camera
footage.)
• Watchguard Server Storage $ 47,532
(WatchGuard is the vendor for the Police
Department's dash and body cameras,
which have proven to be essential tools
in evidence gathering and transparency
for the department. As the amount of
video footage accumulates, additional
storage space is required. The purchase
of an additional 50 terabytes of space
should satisfy the department's digital
storage needs for the next several years.
In addition, this purchase establishes a
second server in an alternate location
that mirrors the evidence that is stored at
the police department. In the event that
the HQ building is damaged or lost, staff
can recover the digital evidence from the
alternate location.)
• Laser Measurement Mapping Station $ 5,248
(The request is for the replacement of the
existing computer and program which is
aging and is impacting the functionality of
the system. The equipment is used by
the department's fatality traffic
investigators for laser measurements to
precisely recreate serious vehicle
crashes and crime scenes.)
• Temporary Relocation of Radio Repeater $ 20,000
(The request is to relocate the radio
repeater from Grapevine water tower. As
part of the NETCO radio system partner
cities, Southlake Police and Fire utilize a
public safety radio repeater that is
mounted on Grapevine's water tower.
This radio repeater facilitates radio
transmission in the northern part of
Southlake. In order for the City of
Grapevine to refurbish the water tower,
the repeater must be removed from the
tower and relocated for a period of 8-10
months. The total cost of the project is
estimated at $110,000 and Southlake's
portion is not to exceed$20,000.)
• Safety Headgear $ 1,680
(The request is to purchase twelve sets
of certified headgear to protect officers
during reality based training. The
firearms used for reality based training
are the same as duty firearms, except
that they only fire a small colored soap
pellet. The use of the system requires
the safety certified headgear.)
• SWAT Ballistic Vests $ 19,014
(The request is for the replacement of
eight sets of heavy body armor used by
SWAT officers. The proposed ballistic
vests can withstand pistol and rifle
rounds. The vests are used by
Southlake officers that are part of North
Tarrant Regional SWAT.)
• Laser Radars $ 5,190
(The request is for the replacement of
two laser radars. The radars are utilized
by traffic officers to provide very specific
readings on vehicle speeds. The current
radars are aging and beginning to require
repair. Staff plans to replace the laser
radars a few at a time to avoid a large
budgetary impact.)
• Less Lethal Shotguns $ 3,615
(The request is for the purchase of four
less lethal shotguns for patrol. The
shotguns fire small, less lethal impact
rounds, as opposed to normal
ammunition. This gives patrol officers
another less lethal option in order to
render situations safe without causing
serious harm to the individual in
question.)
• TASER's and Associated Equipment $ 23,734
(The request is for the replacement of 20
existing Tasers and purchase additional
cartridges for duty use and training.
Tasers are required to be replaced every
5 years. A percentage of the Tasers will
be replaced each year to minimize the
budget impact.)
• SWAT Headsets $ 7,781
(The request is for replacement of eight
SWAT radio headsets. Southlake's
SWAT officers utilize tactical headsets for
radio communication during high risk
incidents.)
• Ballistic Shields $ 6,572
(The request is for the purchase of three
ballistic shields for patrol. The equipment
will give the officers an increased ability
to protect themselves during an active
shooter or any call for service in which
shots are fired.)
• Radio Batteries $ 3,976
(The request is for the purchase radio
batteries. Spare batteries are needed for
replacement as wear and tear occurs
from officer usage.)
• Rifle Rated Body Armor $ 92,727
(The request is for the purchase of rifle
rated body armor for all officers. The
normal body armor that is worn by police
officers is not rated to stop rifle fire.)
Total funding requested for FY 2018 CCPD operating fund for operations
is $1,083,544 and an operating transfer out of $74,510 for indirect
charges.
Financial
Considerations: The proposed operating budget includes projected sales tax and interest
income of $1,862,750. $1,083,544 for operating expenditures, transfer
out of$74,510 with an ending fund balance of$3,581,563.
Strategic Link: Cl: Achieve the highest standards of safety and security.
B2: Collaborate with select partners to implement service solutions.
B6: Optimize the use of technology.
F2: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 6, 2017.
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary-Operating Budget
Staff
Recommendation: Approval of the amended FY 2017 and adoption of the proposed FY
2018 operating budget.
SOUTHLAKE CRIME CONTROL
AND PREVENTION DISTRICT - OPERATING FUND
FY2018 Proposed Budget 08:07 PM
October 1,2017 through September 30,2018 07/20/17
$Increase/ $Increase/
2016 2017 2017 (Decrease) %Increase/ 2018
%Increase/
Actual Adopted Amended Adopted -Decrease Proposed
Adopted
-Decrease
REVENUES
Sales Tax $1,803,605 $1,820,000 $1,820,000 $0 0.0% $1,842,750 $22,750 1.3%
Miscellaneous Income 0 0 0 $0 0.0% $0 ($0) 0.0%
Interest Income $25,480 500 20,000 $19,500 3900.0% $20,000 $19,500 3900.0%
Total Revenues $1,829,085 $1,820,500 $1,840,000 $19,500 1.1% $1,862,750 $42,250 2.3%
EXPENDITURES
Personnel $563,713 $653,638 $653,638 $0 0.0% $708,490 $54,852 8.4%
Operations $252,723 $322,322 $314,219 (8,103) -2.5% $351,896 29,574 9.2%
Capital $58,184 $352,369 $352,369 0 0.0% $23,158 (329,211) -93.4%
Total Expenditures $874,620 $1,328,329 $1,320,226 ($8,103) -0.6% $1,083,544 ($244,785) -18.4%
Net Revenues $954,465 $492,171 $519,774 $27,603 $779,206 $287,035
Transfers In-SPDC $0 $0 $0 $0
Transfers Out-General Fund/Debt servi (2,656,620) (2,117,920) (2,117,920) (74,510)
Transfers Out-Crime Control Project Fu (1.200.000) 0 0 0
Total Other Sources(Uses) (3,856,620) (2,117,920) (2,117,920) (74,510)
Beginning Fund Balance $7,377,168 $4,475,013 $4,475,013 $2,876,867
Ending Fund Balance $4.475.013 $2.849.264 $2.876.867 $3.581.563
(Reference to Section 363.203,Local Government Code,Annual Budget Proposal.)
1. The District does not have any outstanding obligations.
2. There is$2,876,687 in the Operating Fund and$2,382,312 in the Capital Projects Fund estimated to be on hand as of the beginning of FY 2018
3. An estimated$1,842,750 is expected to be received by the District during FY2018 in sales tax revenues.
4. Total revenue is estimated at$1,862,750 consisting of sales tax and interest income.
5. Total money requested to fund programs is$1,083,544 for personnel,equipment and security initiatives.
6.Operating transfer of$74,510 requested for indirect charge.
7. The sales tax rate is.125%.
8. There is$2,876,867 in the Operating Fund estimated to be on hand as of the end of FY2017
9. Total revenues available to cover the proposed budget are$1,862,750.