Items 4D-E-F-G
Approval of Facilities Utilization Agreements
Items 4D – 4G
Items 4D, 4E, 4F and 4G will consider Facilities Utilization Agreements with Southlake Carroll Lacrosse Association, Grapevine Southlake Soccer Association, Southlake Baseball Association
and the Miracle League of Southlake.
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City Council approval of FUA’s:
Southlake Carroll Lacrosse Association
Grapevine Southlake Soccer Association
Southlake Baseball Association
Miracle League of Southlake
Requested Action
Based on recommendations by the City Council and Parks & Recreation Board Joint Athletics Task Force in coordination with the Parks & Recreation Board and meetings with representatives
from the sports associations in late 2015 and early 2016 to discuss the athletic programs, the proposed Facilities Utilization Agreements are presented tonight for City Council approval.
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Background Information
City coordinates with Southlake youth athletic associations to provide programs for residents
Use of City fields authorized through FUA
Separate agreement with each association
Changes
include new Policy for Provision of Athletic Facilities
As a Reminder….
The City coordinates with various youth sports associations to offer a variety of athletic programs through the arrangement referred to as a facilities utilization agreement
(FUA).
We hold Separate agreements with each youth athletic organization participating in the use of City-owned fields and facilities.
Proposed FUAs have been updated to include the
approved “Policy for Provision of Athletic Facilities.”
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FUA Revisions
Proposed FUAs are revised to accommodate the new “Policy for the Provisions of Athletic Facilities” (Exhibit A)
The “Policy for the Provision of Athletic Facilities,” developed by staff based on the feedback and direction provided by City Council, the Athletics Task Force and the Parks and Recreation
Board is incorporated into the FUAs as Exhibit A. The Policy was approved by City Council on June 21, 2016.
The Policy was discussed and recommended by the Athletics Task Force at
a meeting held June 1, 2016, and the Parks & Recreation Board recommended the approval of the policy (5-0) at their June 6, 2016 meeting.
Updated versions of the FUA are being executed
with all of the sports associations to manage athletic association’s use of City athletic field space.
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Terms
SCLA: September 1, 2016 – December 31, 2018
GSSA: September 1, 2016 – December 31, 2018
SBA: September 1, 2016 – December 31, 2017
MLS: September 1, 2016 – December 31, 2017
Field
Maintenance Fees
Southlake Resident $12 per player, per season
Non-Resident $17 per player, per season
FUA Term & Fees
If approved, the proposed FUAs with SCLA and GSSA are for a 2-yr term, from Sept 1, 2016 through Dec 31, 2018; the proposed FUAs with SBA and MLS are for 1-yr term, Sept 1, 2016 through
December 31, 2017.
Maintenance Fees agreed upon by representatives from each of the associations are $12 per player Southlake Resident and $17 per player Non-Resident for SCLA and
SBA.
Specific to the MLS agreement is a provision to waive required field maintenance fees for the MLS program. City Council approved April 16, 2013 to waive the City’s field maintenance
fees for MLS.
Specific to the GSSA agreement is a provision to waive required field maintenance fees for non-residents. Unlike other associations, GSSA works with both the City of
Southlake and the City of Grapevine to provide soccer to the youth. As part of this co-operative the City of Southlake will only charge for Southlake Residents.
The Field Maintenance
Fees assist the City with offsetting a portion of the maintenance and operations costs.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
C5 Promote opportunities for partnerships & volunteer involvement
C3 Provide attractive & unique spaces for enjoyment of personal interests
Approval of the FUAs are linked to the City’s Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objective to Collaborate with
Select Partners to Implement Service Solutions.
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Questions? Kate Meacham 817.748.8018
This concludes my presentation. I’m available to answer your questions.
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