Item 4S
Approve contract with Ed’s Electric Service
Item 4S
Honorable Mayor and members of the City Council, this is Item 4S which is a contract with Ed’s Electric Service
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Requested Action
City Council approval of a contract with Ed’s Electric Service for electrical services within the Southlake parks and recreation system
With this item, staff is seeking City Council approval of a contract with Ed’s Electric Service for electrical services within the Southlake parks and recreation system
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Background
Cities of Southlake and Hurst entered into an Interlocal Purchasing Agreement in 2007
Contract with Ed’s Electric is a service under agreement
In June 2014, City of Hurst released
a RFB for citywide electrical installation and repair services
Ed’s Electric was re-awarded bid
One-year agreement with four (4) one-year renewal options
Contract renewed in 2015 and
2016
City of Southlake has used Ed’s Electric since 2007
In 2007, the City of Southlake entered into an Interlocal Purchasing Agreement with the City of Hurst for the purchase of various commodities or services. One of the services that have
been utilized through the Interlocal Agreement is a contract with Ed’s Electric. A copy of the Interlocal Agreement is included in your packet.
In June 2014, the City of Hurst released
a request for bid for citywide electrical installation and repair services. The bid was re-awarded to Ed’s Electric and the two parties entered into a one-year agreement with four (4)
one-year renewal options. To date, the contract has been renewed twice leaving two more renewal options available. A copy of the 2014 contract and most recent renewal is included in
your packet.
The City of Southlake has used Ed’s Electric for electrical installation and repair services since signing the Interlocal Agreement in 2007.
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Background
Previous contracts and renewals with Ed’s Electric have been approved by City Manager
Service requests have increased due to the following:
Expansion of parks system
Aging infrastructure
in older parks
Electrical service needs at city special events
Electrical installation for parks capital improvement & special projects
Use by other departments
Until recently, services provided by Ed’s Electric have not exceeded $50,000 annually; and therefore, contracts and renewals have been approved by the City Manager.
As the City continues
to expand its parks system the need for electrical installation and repair services has also increased. In addition, the infrastructure in some of the City’s older parks has aged and
requires more frequent repairs or replacement. Ed’s Electric also provides installation and repair services for city special events, parks system capital improvement and special projects
and occasionally the City’s Public Works Department as needed.
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Background
As electrical service requests have increased, so has annual spending:
FY 2014: $53,694
FY 2015: $40,843
FY 2016: $67,140 (to date)
Since service requests
are starting to exceed $50,000, City Council approval is now required
As requests for electrical services have increased, so has annual spending towards the Ed’s Electric contract. As shown on this slide, in FY 2014 the City spent $53,000 with Ed’s Electric.
In FY 2015 expenses went back down to $40,000; however for FY 2016 the City has already spent $67,000 with Ed’s Electric to date. Since service requests are starting to exceed $50,000,
staff is requesting City Council’s approval of the contract with Ed’s Electric per the City’s purchasing guidelines.
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Financial Considerations
Funding available in the FY 2017:
Parks General Fund
Special Events General Fund
SPDC Fund
Funding for the purchase of electrical installation and repairs is provided for in the FY 2017 Parks General Fund and Special Events General Fund budgets, as well as the Southlake Parks
Development Corporation Fund for capital improvement projects and annual special projects within the parks system.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
C5 Promote opportunities for partnerships & volunteer involvement
C3 Provide attractive & unique spaces for enjoyment of personal interests
Approval of the contract is linked to the City’s Strategy Map related to the focus area of Performance Management & Service Delivery and meets the corporate objectives to collaborate
with select partners to implement service solutions and invest to provide and maintain high quality public assets.
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Questions? Candice Edmondson - (817) 748-8311
I appreciate the opportunity to present this item to you. If you have any questions you may contact me at (817) 748-8311. Thank you.
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