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Item 4P Award contract to Lewis Concrete Restoration (LCR) for sanitary sewer manhole and lift station wet well rehabilitation Item 4P Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting Item 4P for your consideration. Staff seeks City Council approval to award a contract for sanitary sewer manhole and lift station wet well rehabilitation. 1 Requested Action Award a contract to Lewis Concrete Restoration (LCR) for sanitary sewer manhole and lift station wet well rehabilitation as part of an annual preventative maintenance program in an amount not to exceed $150,000 for a 12 month period. Staff recommends that City Council award a contract to Lewis Concrete Restoration (LCR) for sanitary sewer manhole and lift station wet well rehabilitation as part of an annual preventative maintenance program in an amount not to exceed $150,000 for a 12 month period. 2 Sanitary Sewer Rehabilitations Hydrogen sulfide gases are corrosive to concrete & metal structures Epoxy coating preserves the interiors of sanitary sewer manholes and lift station wet wells Preventative maintenance program Lift station wet well Hydrogen sulfide gases found in the sanitary sewer collection system are very corrosive to infrastructure. Unprotected concrete structures in parts of the wastewater collection system will begin to fail long before the PVC pipes. In order to preserve these components, the interiors of sanitary sewer manholes and lift station wet wells are coated with an epoxy. 3 Benefits: Defers costly repairs and replacement expenses Prevents infiltration of ground water Prevents tree root intrusion Prevents environmental contamination Sanitary Sewer Rehabilitations Epoxy application in progress Lining these concrete components with an epoxy defers costly repairs and replacement expenses of concrete infrastructure, prevents infiltration of ground water, prevents tree root intrusion, and prevents possible environmental contamination. 4 History: FY 2011 Contract awarded to LCR FY 2012-2015 Contract renewed Contract expires September 2016 Solicited RFPs July 2016 Sanitary Sewer Rehabilitations Epoxy application in progress In FY 2011 the City awarded a contract to LCR to rehabilitate concrete structures identified by a Citywide assessment completed by RJN Engineering. In FY 2012 through FY 2015, the contract was renewed. The renewed contract with LCR expires this September. In July 2016, staff solicited RFPs from vendors that provide this service. 5 Sanitary Sewer Rehabilitations Request For Proposals (RFP): City received RFP’s from: Fuquay, INC. Lewis Concrete Restoration Corporation (LCR) Professional Services Group LLC. LCR was determined to be the best value Lift station wet well The City received a total of three RFPs from Fuquay, Inc., Lewis Concrete Restoration Corporation (LCR), and Professional Services Group LLC. Based on a review of the proposals by a committee and scoring matrix, Lewis Concrete Restoration (LCR) was determined to be the best value. 6 Funding available: Wastewater Operations budget Capital Improvement Program (CIP) Utility Project Since FY2011, the City has spent $415,914 on this program Sanitary Sewer Rehabilitations Sanitary sewer man hole Funding for purchases under this contract is available in the annual Wastewater Operations budget and in the Capital Improvement Program. Since FY2011 the City has spent $415,914 on this preventative maintenance program. 7 City of Southlake Strategy Map Critical Business Outcomes CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives. CBO2 - Become an employer of choice by developing a plan to recruit, develop and retain employees committed to excellence. CBO3 - Develop long-term strategies to address future financial uncertainties and challenges. CBO4 - Improve mobility by proactively completing traffic analysis of key areas. CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value. The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. Deliver on Our Focus Areas Performance Management & Service Delivery C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement This item relates to the City’s strategy map focus area of Performance Management and Service Delivery. It specifically relates to the City’s Corporate Objective to (B2) collaborate with select partners to implement service solutions and (F2) invest to provide and maintain high quality public assets. 8 Rob Cohen 817-748-8097 9 For questions concerning this item, please contact Robert Cohen at 817-748-8097. Thank you for your attention.