Item 4P
Award contract to Lewis Concrete Restoration (LCR) for sanitary sewer manhole and lift station wet well rehabilitation
Item 4P
Good evening Honorable Mayor and members of the City Council. This is Cristina McMurray, Deputy Director for Public Works, and I will be presenting Item 4P for your consideration. Staff
seeks City Council approval to award a contract for sanitary sewer manhole and lift station wet well rehabilitation.
1
Requested Action
Award a contract to Lewis Concrete Restoration (LCR) for sanitary sewer manhole and lift station wet well rehabilitation as part of an annual preventative maintenance program in an amount
not to exceed $150,000 for a 12 month period.
Staff recommends that City Council award a contract to Lewis Concrete Restoration (LCR) for sanitary sewer manhole and lift station wet well rehabilitation as part of an annual preventative
maintenance program in an amount not to exceed $150,000 for a 12 month period.
2
Sanitary Sewer Rehabilitations
Hydrogen sulfide gases are corrosive to concrete & metal structures
Epoxy coating preserves the interiors of sanitary sewer manholes and lift station wet wells
Preventative maintenance
program
Lift station wet well
Hydrogen sulfide gases found in the sanitary sewer collection system are very corrosive to infrastructure. Unprotected concrete structures in parts of the wastewater collection system
will begin to fail long before the PVC pipes. In order to preserve these components, the interiors of sanitary sewer manholes and lift station wet wells are coated with an epoxy.
3
Benefits:
Defers costly repairs and replacement expenses
Prevents infiltration of ground water
Prevents tree root intrusion
Prevents environmental contamination
Sanitary Sewer Rehabilitations
Epoxy application in progress
Lining these concrete components with an epoxy defers costly repairs and replacement expenses of concrete infrastructure, prevents infiltration of ground water, prevents tree root intrusion,
and prevents possible environmental contamination.
4
History:
FY 2011 Contract awarded to LCR
FY 2012-2015 Contract renewed
Contract expires September 2016
Solicited RFPs July 2016
Sanitary Sewer Rehabilitations
Epoxy application in progress
In FY 2011 the City awarded a contract to LCR to rehabilitate concrete structures identified by a Citywide assessment completed by RJN Engineering. In FY 2012 through FY 2015, the contract
was renewed. The renewed contract with LCR expires this September. In July 2016, staff solicited RFPs from vendors that provide this service.
5
Sanitary Sewer Rehabilitations
Request For Proposals (RFP):
City received RFP’s from:
Fuquay, INC.
Lewis Concrete Restoration Corporation (LCR)
Professional Services Group LLC.
LCR was determined to be the best value
Lift station wet well
The City received a total of three RFPs from Fuquay, Inc., Lewis Concrete Restoration Corporation (LCR), and Professional Services Group LLC. Based on a review of the proposals by a
committee and scoring matrix, Lewis Concrete Restoration (LCR) was determined to be the best value.
6
Funding available:
Wastewater Operations budget
Capital Improvement Program (CIP) Utility Project
Since FY2011, the City has spent $415,914 on this program
Sanitary Sewer Rehabilitations
Sanitary sewer man hole
Funding for purchases under this contract is available in the annual Wastewater Operations budget and in the Capital Improvement Program. Since FY2011 the City has spent $415,914 on
this preventative maintenance program.
7
City of Southlake Strategy Map
Critical Business Outcomes
CBO1 - Continue to implement Southlake 2030 Plan by focusing on short-term initiatives.
CBO2 - Become an employer of choice by developing a plan to recruit,
develop and retain employees committed to excellence.
CBO3 - Develop long-term strategies to address future financial uncertainties and challenges.
CBO4 - Improve mobility by proactively
completing traffic analysis of key areas.
CBO5 -Optimize resources through collaboration and partnerships to reduce costs and add service value.
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
Deliver on Our Focus Areas
Performance
Management &
Service Delivery
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
This item relates to the City’s strategy map focus area of Performance Management and Service Delivery. It specifically relates to the City’s Corporate Objective to (B2) collaborate
with select partners to implement service solutions and (F2) invest to provide and maintain high quality public assets.
8
Rob Cohen 817-748-8097
9
For questions concerning this item, please contact Robert Cohen at 817-748-8097. Thank you for your attention.