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Item 4M Approval of Resolution No. 16-045, approving grant award 3033901 through the State Homeland Security Program. Item 4M Madam Mayor and members of the City Council: The purpose of this item is to approve Resolution No. 16-045, approving State Homeland Security Program grant award 3033901. 1 City of Southlake Strategy Map The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing efficiency, fiscal responsibility, transparency, and sustainability. C1 Achieve the highest standards of safety & security C2 Provide travel convenience within City & region C3 Provide attractive & unique spaces for enjoyment of personal interests C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment C5 Promote opportunities for partnerships & volunteer involvement Serve our Customers Manage the Business B1 Achieve best-in-class status in all City disciplines B2 Collaborate with select partners to implement service solutions B3 Enhance resident quality of life & business vitality through tourism B4 Provide high quality services through sustainable business practices B5 Enhance service delivery through continual process improvement B6 Optimize use of technology Provide Financial Stewardship Promote Learning and Growth F1 Adhere to financial management principles & budget F2 Invest to provide & maintain high quality public assets F3 Achieve fiscal wellness standards F4 Establish & maintain effective internal controls L1 Ensure our people understand the strategy & how they contribute to it L2 Enhance leadership capabilities to deliver results L3 Attract, develop & retain a skilled workforce L4 Recognize & reward high performers L5 Empower informed decision-making at all levels in the organization C6 Enhance the sense of community by providing excellent customer service and citizen engagement opportunities L6 Foster positive employee engagement Deliver on Our Focus Areas The State Homeland Security Grant falls under Partnerships & Volunteerism focus area and most heavily ties to: C5: Promote opportunities for partnerships and volunteer involvement F3: Achieve fiscal wellness standards 2 Necessity for the State Homeland Security Program We have hundreds of volunteers that support the City of Southlake under the DPS umbrella. There are limited resources for supporting volunteers. Grant purchases benefit all DPS volunteer programs and elevate safety and security. The City of Southlake has multiple volunteer programs under DPS including Mounted Patrol, Citizens on Patrol, Volunteers in Police Service, Fire Rehab, and Community Emergency Response Team. These volunteers provide countless volunteer hours for the City and performing multiple roles while utilizing the equipment we provide for them. The State Homeland Security Program allows us to elevate our volunteer programs by providing resources and capabilities our volunteers don’t have or by replacing aging resources that have lost functionality. 3 State Homeland Security Program Overview Overview Annual grant program that allows all jurisdictions to participate. Projects are competitive New process requires City Council approval of all State Homeland Security Program funds Our award for FY16 is $2,845.00 and we have received $14,070.83 since 2009. The City of Southlake has participated in State Homeland Security Program grants for many years and to date we have received just over $14,000 through this program. Our current project award is for $2,845.00. The program changed in 2015 when the Office of the Governor began administering the grant. The new process requires that the grant is adopted by our City’s elected leadership to provide greater transparency and oversight of State Homeland Security Program grants. The grant is managed through a project management plan developed by the Office of Emergency Management. This plan was approved as part of our initial grant application and has an aggressive timeline that completes all grant deliverables nine months ahead of any mandated deadlines. 4 State Homeland Security Program Benefits Benefits Ability to provide crucial equipment to our DPS volunteers; will allow us to purchase a credentialing system. No cost to the City Supports regional volunteer programs across North Central Texas Impacts if not Approved Loss of SHSP grant funding and Not acquiring the credentialing system. The State Homeland Security Program allows us to provide additional resources for our DPS volunteers with no additional cost to the City. These resources are available to the City as a whole, but also allow us to help our regional partners when they need resources. This grant project will allow us to purchase a credentialing system that will allow us to easily credential DPS volunteers for any assignment. 5 Financial Impact There is no financial impact associated with this action. Accepting grant award 3033901 through the State Homeland Security Program does not commit the City of Southlake to any financial obligations now or in the future; to the contrary, the resolution continues the tradition of identifying and acquiring alternative funding mechanisms. 6 Thank you. Please contact Michael Starr with questions 817.748.8168 7 Staff recommends approval of Resolution No. 16-045 accepting grant award 3033901 through the State Homeland Security Program. If you have any questions or concerns, please contact Michael Starr, Fire Chief for the City of Southlake, at 817-748-8168 Thank you for your consideration!