Item 4A1 CITY OF
SOUTHLAK...-E
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 1, 2017
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Deputy Mayor Pro Tem Shawn
McCaskill, and Councilmembers John Huffman, Chad Patton, and Shahid Shafi (Place
6 is vacant).
CITY COUNCIL ABSENT: Mayor Pro Tem Randy Williamson.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Ben
Thatcher, Assistant City Manager / Director of Economic Development and Tourism
Alison Ortowski, Deputy Director of Marketing and Communications Pilar Schank,
Assistant to the City Manager Lauren LaNeave, Deputy Director of Economic
Development Daniel Cortez, Chief Financial Officer Sharen Jackson, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kate
Meacham, Deputy Director of Community Services Candice Edmondson, Community
Relations Manager Jenni Lanier, Hospitality & Sales Manager for The Marq Tiffany
Irwin, Police Chief James Brandon, Fire Chief Mike Starr, Director of Human Resources
Stacey Black, Director of Information Technology Greg Hendricks, Senior Director of
Planning and Development Services Ken Baker, Director of Public Works Rob Cohen,
Deputy Director of Public Works Kyle Hogue, City Attorney Allen Taylor, and City
Secretary Carol Borges.
WORK SESSION:
1. CALL TO ORDER
The Work Session was called to order by Mayor Laura Hill at 5:36 p.m.
2. INVOCATION: CLAYTON REED
Associate Pastor of Gateway Church Marsia Van Wormer gave the invocation. Mayor
Laura Hill led the pledges of allegiance to the United States and Texas Flags.
3. LOCAL BUSINESS REPORT - PEACE, LOVE & LITTLE DONUTS
Assistant City Manager / Director of Economic Development and Tourism Alison
Ortowski introduced Owner and General Manager of Peace, Love & Little Donuts
Rod Moruss who provided information on his business.
SPECIAL CITY COUNCIL MEETING MINUTES, AUGUST 7, 2017
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4. THE MARQ SOUTHLAKE FEES
Director of Community Services Chris Tribble presented an overview of the proposed
fees for The Marq Southlake Legends Hall and Champions Club and answered questions
from Council. The proposed fees will be adopted with the Fiscal Year 2017-2018
budget in September.
5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE
TAKEN AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR
SESSION.
Mayor Laura Hill reviewed the items on tonight's consent agenda.
REGULAR SESSION:
1. CALL TO ORDER
2A. EXECUTIVE SESSION
Mayor Laura Hill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551 .071
consultation with attorney, 551 .072 deliberation regarding real property, and Section
551 .087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 6:07 p.m. Executive Session began at 6:25 p.m.
and concluded at 7:24 p.m.
2B. RECONVENE
Mayor Laura Hill reconvened the meeting at 7:31 p.m. and asked if action was needed
as a result of the executive session. No action was required.
3A. Mayor's Report
Mayor Hill gave an update on meetings and events. The Pups in the Park event at Bob
Jones Park held on July 31St was a success with at least 80 dogs in attendance.
Several Southlake businesses participated and gave out free treats.
Mayor Hill announced City Manager Shana Yelverton received the very prestigious
Mentoring Award from the Texas City Management Association. This award is only
given out when a member of the organization is recognized to be an outstanding leader
and mentor. Mayor Hill and each councilmember congratulated and thanked Ms
Yelverton for her work and dedication to her profession and the City of Southlake. City
Manager Shana Yelverton expressed her appreciation for the recognition and support of
the elected officials, as well as recognized the excellent city staff. Mayor Hill invited
Council and Ms Yelverton to take a group photo.
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3B. City Manager's Report
City Manager Shana Yelverton introduced Police Chief James Brandon who provided
information on back-to-school mobility and safety, as well as on the hazards of
distracted driving. Director of Public Works Rob Cohen provided information on
crosswalks within school zones and ADA compliance.
4. CONSENT AGENDA:
Consent Agenda items are considered to be routine by the City Council and are enacted
with one motion. Mayor Laura Hill read the consent agenda items into the record.
4A. APPROVE MINUTES FROM THE JUNE 20, 2017 REGULAR CITY COUNCIL
MEETING AND FROM THE JUNE 28, 2017 JOINT MEETING OF THE CITY
COUNCIL, PLANNING AND ZONING COMMISSION, COMMUNITY
ENHANCEMENT AND DEVELOPMENT CORPORATION, PARKS AND
RECREATION BOARD, LIBRARY BOARD, AND SOUTHLAKE ARTS
COUNCIL.
4B. AUTHORIZE EXPENDITURES THROUGH AN INTERLOCAL AGREEMENT
(ILA) WITH THE CITY OF GRAND PRAIRIE FOR PAVEMENT RESURFACING
SERVICES WITH REYNOLDS ASPHALT & CONSTRUCTION CO. IN AN
AMOUNT NOT TO EXCEED $500,000 FOR A 15-MONTH PERIOD.
4C. RATIFY AWARD OF CONSTRUCTION CONTRACT FOR INTERSECTION
IMPROVEMENTS AT STATE HIGHWAY 114 FRONTAGE ROADS AND
KIRKWOOD/SOLANA BOULEVARD PREVIOUSLY AUTHORIZED BY CITY
MANAGER.
4D. RATIFY APPROVAL OF LOCAL PROJECT ADVANCE FUNDING
AGREEMENT (LPAFA) WITH TEXAS DEPARTMENT OF TRANSPORTATION
(TXDOT) FOR THE INSTALLATION AND CONSTRUCTION OF TRAFFIC
SIGNALS AT THE INTERSECTIONS OF STATE HIGHWAY 114 FRONTAGE
ROADS AND KIRKWOOD/SOLANA BOULEVARD PREVIOUSLY
AUTHORIZED BY THE CITY MANAGER.
4E. APPROVE A CONTRACT RENEWAL WITH AETNA TO PROVIDE EMPLOYEE
HEALTH INSURANCE BENEFITS FOR PLAN YEAR OCTOBER 1, 2017
THROUGH SEPTEMBER 30, 2018.
4F. APPROVE A CONTRACT WITH METLIFE TO PROVIDE EMPLOYEE DENTAL
BENEFITS FOR THE PLAN YEAR OCTOBER 1, 2017 TO SEPTEMBER 30,
2018.
4G. APPROVE A CONTRACT RENEWAL WITH UNUM LIFE INSURANCE
COMPANY TO PROVIDE EMPLOYEE LONG TERM DISABILITY, LIFE
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INSURANCE, AND ACCIDENTAL DEATH AND DISMEMBERMENT
INSURANCE FOR THE PLAN YEAR OCTOBER 1, 2017 TO SEPTEMBER 30,
2018.
4H. APPROVE THE TOURNAMENT POLICY
41. APPOINT CAROL ANN BORGES AS CITY SECRETARY AND APPROVE AN
EMPLOYMENT AGREEMENT WITH THE CITY SECRETARY.
4J. APPROVE RESOLUTION NO. 17-033, DENYING ONCOR ELECTRIC
DELIVERY
4K. TABLE ORDINANCE NO. 480-439D, ZA17-044, 2ND READING, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR TEXAS DIGESTIVE DISEASE
CONSULTANTS AMBULATORY SURGERY CENTER ON PROPERTY
DESCRIBED AS LOT 4R, BLOCK 5 CORNERSTONE BUSINESS PARK, AN
ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND
LOCATED AT 515 SOUTH NOLEN DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. REQUESTED
ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #8. (THIS ITEM IS REQUESTED TO BE TABLED BY THE
APPLICANT TO THE AUGUST 15, 2017 CITY COUNCIL MEETING.)
APPROVED
Motion was made to approve the consent agenda as presented, noting the following:
• Approving Items 4A through 4K, and noting with respect to Item 4K, Case No. ZA17-
044, Ordinance No. 480-439D, 2nd Reading, Zoning Change And Concept/Site Plan
for Texas Digestive Disease Consultants Ambulatory Surgery Center is tabled per
the request of the applicant to the August 15, 2017 regular City Council meeting.
Motion: McCaskill
Second: Shafi
Ayes: Hill, Huffman, McCaskill, Patton, Shafi
Approved: 5-0
REGULAR AGENDA:
5. PUBLIC FORUM.
Mayor Laura Hill opened the public forum.
American Legion 12th District Commander William Deal, 3110 Mary Boaz Street,
Richland Hills, Texas spoke about the desire to move a post into Southlake.
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Dana Dabbs, 445 East Bob Jones Road, Southlake, Texas spoke in opposition of the
development of 500 East Bob Jones Road.
George Poulsen, 455 East Bob Jones Road, Southlake, Texas spoke in opposition of
the development of 500 East Bob Jones Road.
Fred Johnson, 400 East Bob Jones Road, Southlake, Texas spoke in opposition of the
development of 500 East Bob Jones Road.
Mayor Hill asked all concerned citizens to stay involved, attend meetings, and
participate in the process.
Mayor Hill closed the public forum.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 1177, 2ND READING, ADOPT ORDINANCE TO ABANDON
A 322 SQUARE FOOT LIFT STATION PARCEL AS RECORDED IN
INSTRUMENT NUMBER D209089709 OF THE DEED RECORDS OF
TARRANT COUNTY, TEXAS, BEING A PORTION OF LOT 7, BLOCK 1, TWIN
CREEK ADDITION, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, ACCORDING TO THE PLAT RECORDED IN VOLUME 388-
150, PAGE 74 OF THE PLAT RECORDS OF TARRANT COUNTY, TEXAS.
PUBLIC HEARING
APPROVED
Director of Public Works Rob Cohen presented Item 6A and answered questions from
Council.
Mayor Laura Hill opened the public hearing. There being no one wishing to speak,
Mayor Hill closed the public hearing.
Motion was made to approve Item 6A, Ordinance No. 1177, 2nd Reading, to adopt an
ordinance to abandon a 322 square foot lift station parcel as recorded in Instrument
Number D209089709 of the deed records of Tarrant County, Texas, being a portion of
lot 7, block 1 , Twin Creek Addition, an addition to the City of Southlake, Tarrant County,
Texas, according to the plat recorded in Volume 388-150, page 74 of the plat records of
Tarrant County, Texas.
Motion: McCaskill
Second: Huffman
Ayes: Hill, Huffman, McCaskill, Patton, Shafi
Approved: 5-0
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows..
ORDINANCE NO. 1177
AN ORDINANCE VACATING AND ABANDONING A CERTAIN DESCRIBED 322
SQUARE FOOT LIFT STATION PARCEL PREVIOUSLY DEDICATED TO THE CITY
BY RICHARD PAUL DAVIS AND DAWN LAWRENCE DAVIS THROUGH AN
INSTRUMENT RECORDED IN THE REAL PROPERTY RECORDS OF TARRANT
COUNTY AS INSTRUMENT D209089709; DECLARING THAT SUCH LIFT STATION
PARCEL IS UNNECESSARY FOR USE BY THE PUBLIC; AUTHORIZING THE MAYOR
TO EXECUTE A QUITCLAIM DEED RELEASING AND ASSIGNING THE REAL
PROPERTY TO THE OWNERS OF THE FEE ESTATE; PROVIDING A SEVERABILTY
CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
7. EXECUTIVE SESSION
Mayor Laura Hill announced the City Council would go into Executive Session pursuant
to the Open Meetings Act, Chapter 551, Texas Government Code, Sections 551 .071
consultation with attorney, 551 .072 deliberation regarding real property, and Section
551 .087 deliberation regarding economic development negotiations. City Council
adjourned for Executive Session at 8:31 p.m. Executive Session began at 8:31 p.m.
and concluded at 8:50 p.m.
8. RECONVENE
Councilman John Huffman called the meeting back to order at 8:51 p.m. and wished his
son, Andrew a happy 91" birthday. The Council proceeded to sing Happy Birthday to
Andrew.
9. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
10. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
11. OTHER ITEMS FOR CONSIDERATION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
12. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
13. MEETING ADJOURNED
Mayor Laura Hill adjourned the meeting at 8:52 p.m.
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*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 15" DAY OF AUGUST, 2017.
Laura Hill
Mayor
ATTEST:
Carol Ann Borges, TRMC
City Secretary
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