2017-06-27 SAC Minutes CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, JUNE 27, 2017
LOCATION: Southlake Town Hall
Executive Conference Room
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray; and Southlake Arts Council members Tamara McMillan and Kelly Trager
(Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Jesika Cook; and Southlake Arts
Council members Merlene Ingraham, Terri Messing and Devika Seth
STAFF PRESENT: Jenni Lanier, Community Relations Manager and Assistant to the
Director Cassie Tucker
GUESTS:
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:06p.m.
2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE MAY 23, 2017 SOUTHLAKE ARTS
COUNCIL MEETING
There were no corrections to the May 23, 2017 meeting minutes.
APPROVED
A motion was made to approve the minutes of May 23, 2017 Arts Council
meeting as read.
Motion: McMillan
Second: Murray
Ayes. Bartlett, McMillan, Murray and Trager (Alternate #1)
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 27, 2017 Southlake Arts Council Meeting
Page 2 of 6
Nays: None
Abstain: None
Vote: 4-0
3. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:07 p.m.
Cameron Milton, college student, attended the Arts Council meeting to fulfill a
news writing assignment.
There being no one else to address Arts Council, Public Forum was closed.
4. DISCUSSION
4A. SOUTHLAKE SENIOR FUNDING, INC., SENIOR ART EVENT JUNE 23, 2017
Arts Council member Miriam Murray reviewed the "James Richardson Memorial
Art Show" event hosted by the Southlake Senior Funding, Inc. (SSFI)
organization and Southlake Arts Council on June 23, 2017, 11 am-2pm, at The
Marq Southlake. The event was very successful, well-attended with over 90
attendees, and the quality of the art pieces was impressive. The artists and SSFI
began planning next year's event with a meeting in August.
4B. SEPTEMBER 2017 ART GALLERY EVENT
Community Relations Manager Jenni Lanier and Assistant to the Director Cassie
Tucker presented the item and were available for questions.
The Arts Council discussed artists to feature at the September 10, 2017
reception and exhibit in the Town Hall lobby. Local artist Deanna Kienast was
selected and has confirmed she is interested and available for the exhibit. Arts
Council member Miriam Murray will relay insurance and security issues related to
the exhibit in Town Hall lobby to Ms. Kienast, and arrange a date for the Arts
Council to visit her home to view art pieces (possibly August 1st).
As an aside to this item, staff will look into obtaining generic Arts Council
business cards.
4C. SOUTHLAKE HISTORICAL SOCIETY "SHARED STORIES: DENTON,
SOUTHLAKE AND THE WILD WEST, 1840-1878," RECEPTION JULY 16,
2017 AND ART EXHIBIT JULY 10, 2017 —AUGUST 28, 2017
Community Relations Manager Jenni Lanier opened the discussion and was
available to answer questions.
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 27, 2017 Southlake Arts Council Meeting
Page 3 of 6
Arts Council member Tamara McMillan provided an update on plans for the
Southlake Historical Society "Shared Stories: Denton, Southlake and the Wild
West, 1840-1878" art gallery reception to be held July 16, 2017, 5-6:30 p.m. in
the Town Hall lobby.
4D. REVIEW CITY COUNCIL DIRECTION FROM THE MAY 16TH CITY COUNCIL
MEETING
Community Relations Manager Jenni Lanier and Assistant to the Director Cassie
Tucker opened the discussion about the City Council's action taken at the May
16th City Council meeting to deny the contract with Whitaker Studio for the kinetic
sculpture to be installed in Frank Edgar Cornish, IV Park and responded to
questions.
The Arts Council conveyed their desire to be of assistance to the City Council
and expressed the importance of communicating to the Mayor and City Council
their recommendation of the location in Cornish Park was, in their opinion, the
best site for the sculpture. It was the original site identified for an art piece when
the Public Sculpture Program was approved by City Council December 4, 2012.
(At that time, the original art consultant's plan called for starting the sculpture
program in McPherson Park, however the Arts Council recommended the
program start in Frank Edgar Cornish, IV Park because of concerns that
construction activity north of McPherson Park might affect art pieces selected for
McPherson Park.) Since City Council must make the final determination on
placement and artwork/artists, if Frank Cornish Park wasn't deemed a feasible
location, the Arts Council had also identified the area near Rustin Park pavilion
be considered as a possible second option. The Art Council's second option did
not get to City Council during the May 16, 2017 Council presentation
Regarding selection of a location for the Whitaker kinetic sculpture, placement in
a future roundabout, at the Bob Jones Nature Center & Preserve (subject to
being moved), and City entry points, if available, were discussed Other options
will be explored by staff and Arts Council. Until further clarification on where the
sculpture should be placed, tabling the purchase of the sculpture is necessary.
The Arts Council made suggestions to help them advocate for public art in
Southlake, including:
• Upcoming revision of the Arts Master Plan will provide opportunities to
clarify the direction of the public art program in line with current outlook
• Have a small joint delegation meeting of several City Council members,
Arts Council members and staff liaison to receive feedback on what the
Arts Master Plan may include to ensure everyone on the "same page"
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 27, 2017 Southlake Arts Council Meeting
Page 4 of 6
• Create "White Paper" on Southlake Public Art inventory (location, cost,
medium), along with comparisons with other cities' art inventory, if
available
• City Council meeting presentations to be by staff liaison
• Identify "art" versus "architecture features" (Section 3.2 of the Public Art
Display and/or Performance Policy identifies "Artwork" to include, but not
limited to, a sculpture, monument, mural, painting, fountain, or stained
glass.)
Staff will present Arts Council with a timeline for the next roundabout art project
at the September meeting, if available.
As an aside, Arts Council noted the City's Public Art webpage needs to be
updated.
5. CONSIDER
5A. RECOMMENDATION ON PROPOSED FY 2018 PUBLIC ART FUND BUDGET
Community Relations Manager Jenni Lanier presented a PowerPoint
presentation on the proposed FY 2018 Public Art Fund Budget for Southlake Arts
Council consideration and responded to questions about balances brought
forward. The Arts Council made no changes to the proposed FY 2018 Public Art
Fund Budget.
Arts Consultant John Kinkade will be present at the September Arts Council
meeting.
APPROVED
A motion was made to recommend approval of the proposed FY 2018 Public Art
Fund Budget as presented.
Motion: McMillan
Second: Trager (Alt#1)
Ayes: Bartlett, McMillan, Murray and Trager (Alternate #1)
Nays: None
Abstain: None
Vote: 4-0
5B. APPROVE PERMIT FOR THE FY2017 FALL ART GALLERY RECEPTION
AND FOR THE FY2017 ART GALLERY RECEPTIONS
Community Relations Manager Jenni Lanier presented the permit requests
allowing art gallery receptions to be held in Town Hall Lobby, including the
FY2017 Fall Art Gallery Reception, and the FY2018 art gallery receptions for
Sister Cities International Young Authors and Artists, Art in the Square,
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the June 27, 2017 Southlake Arts Council Meeting
Page 5 of 6
Southlake Historical Society "The Great War: Southlake Sacrifices in WWI", and
the Fall 2018 Exhibit, and was available to answer questions. The Arts Council
made no changes to the permits.
APPROVED
A motion was made to approve permits for the public art exhibits and receptions
for FY2017 Fall Art Gallery exhibit, and the FY2018 art gallery receptions for
Sister Cities International Young Authors and Artists Showcase, the annual Art in
the Square, the Southlake Historical Society "WWI" exhibit, and the Fall 2018
Exhibit, to be held in Southlake Town Hall lobby, as presented.
Motion: Trager (Alternate #1)
Second: McMillan
Ayes: Bartlett, McMillan, Murray and Trager (Alternate #1)
Nays. None
Abstain: None
Vote: 4-0
5C. RESCHEDULE AUGUST 22ND MEETING TO AN EARLIER AUGUST DATE TO
ALLOW TIME TO PLAN FALL EXHIBIT
Community Relations Manager Jenni Lanier asked the Arts Council about
rescheduling the August 22" meeting to an earlier August date to allow more
time for planning of the September 2017 Fall Exhibit and reception. Arts Council
discussed moving the meeting date to August 1, 2017, tentatively Staff will
confirm the date with the board as soon as the field trip to artist's Deanna
Kienast's home is scheduled.
APPROVED
A motion was made to reschedule the August 22nd meeting to August 1st
Motion: McMillan
Second Murray
Ayes: Bartlett, McMillan, Murray and Trager (Alternate #1)
Nays. None
Abstain: None
Vote. 4-0
6. ADJOURNMENT
Members were reminded of the joint City Council meeting on June 28, 2017 at
The Marq Southlake at 5:30 p.m
APPROVED
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability• Commitment to Excellence ♦ Teamwork
Minutes of the June 27, 2017 Southlake Arts Council Meeting
Page 6 of 6
A motion was made to adjourn the meeting.
Motion: Trager (Alt#1)
Second: Miriam
Ayes: Bartlett, McMillan, Murray and Trager (Alternate #1)
Nays: None
Abstain: None
Vote: 4-0
Attest:
eslie Bartlett, Chair ommunity Services Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE. Three (3) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting In the absence of Southlake Arts Council members Merlene Ingraham, Jesika Cook,
Terri Messing and Devika Seth, Southlake Arts Council Alternate #1, Kelly Trager, participated
An Alternate may sit as a regular member in the event of an absence of one or more regular
members per Ordinance No 908, Section 2
City of Southlake Values:
Integrity♦ Innovation • Accountability• Commitment to Excellence • Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — Executive Conference Room
Tuesday, June 27, 2017 @ 6:00pm
..4 J Leslie Bartlett, Chair, Place 1
Merlene Ingraham, Place 2
Jesika Cook, Secretary, Place 3
Terri Messing, Place 4
Devika Seth, Place 5
\-0 ' Miriam Murray, Vice Chair, Place 6
Tamara McMillan, Place 7
a Kelly Trager, Alternate 1
CA Cassie Tucker (staff liaison)
Jenni Lanier (staff liaison)
Chris Tribble
Guests: Lb !�
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