2017-08-01 Council Agenda CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING AUGUST 1. 2017 j
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order
2. Invocation: Clayton Reed
3. Local-Business Report - Peace, Love & Little Donuts
4. The Marq Southlake Fees
Staff will present an overview of the proposed fees for The Marq Southlake
Legends Hall and Champions Club for feedback and discussion. The proposed
fees will be adopted with the budget in September 2017.
5. Discuss all items on tonight's agenda. No action will be taken and each item will
be considered during the Regular Session.
REGULAR SESSION: Immediately, following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held under these exceptions, at the end of the Re ular Session or at
any time during the meetina that a need arises for the Ciltv Council to
seek advice from the city attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.071: Consultation with city attorney
a. Seek advice of the city attorney regarding legal issues
related to legislative items.
b. Seek advice of the City Attorney regarding legal issues
related to a professional services contract.
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 1,2017
Page 2 of 6
2. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities and projects.
3. Section 551.087: Deliberation_ regarding economic development
negotiations
a. Discuss the terms and conditions of an economic
development incentives program — Project No. 2017-02.
B. Reconvene: Action necessary on items discussed in Executive Session.
3. REPORTS:
A. Mayor's Report
B. City Manager's Report
1. Safety Update
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the June 20, 2017 regular City Council meeting and
from the June 28, 2017 joint meeting of the City Council, Planning and
Zoning Commission, Community Enhancement and Development
Corporation, Parks and Recreation Board, Library Board, and Southlake
Arts Council.
B. Authorize expenditures through an interlocal agreement (IIA) with the City
of Grand Prairie for Pavement Resurfacing Services with Reynolds
Asphalt & Construction Co. in an amount not to exceed $500,000 for a 15-
month period.
C. Ratify award of construction contract for intersection improvements at
State Highway 114 frontage roads and Kirkwood/Solana Boulevard
previously authorized by City Manager.
D. Ratify approval of Local Project Advance Funding Agreement (LPAFA)
with Texas Department of Transportation (TxDOT) for the installation and
construction of traffic signals at the intersections of State Highway 114
frontage roads and Kirkwood/Solana Boulevard previously authorized by
the City Manager.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 1, 2017
Page 3 of 6
E. Approve a contract renewal with Aetna to provide employee health
insurance benefits for Plan Year October 1, 2017 through September 30,
2018.
F. Approve a contract with MetLife to provide employee dental benefits for
the Plan Year October 1, 2017 to September 30, 2018.
G. Approve a contract renewal with Unum Life Insurance Company to provide
employee long term disability, life insurance, and accidental death and
dismemberment insurance for the Plan Year October 1, 2017 to
September 30, 2018.
H. Approve the Tournament Policy
I. Appoint Carol Ann Borges as City Secretary and Approve an Employment
Agreement with the City Secretary.
J. Approve Resolution No. 17-033, denying Oncor Electric Delivery
Company LLC requested rate change.
K. Table Ordinance No. 480-439d, ZA17-044, 2"d Reading, Zoning Change
and ConceptlSite Plan for Texas Digestive Disease Consultants
Ambulatory Surgery Center on property described as Lot 4R, Block 5
Cornerstone Business Park, an addition to the City of Southlake, Tarrant
County, Texas, and located at 515 South Nolen Drive, Southlake, Texas.
Current Zoning: "S-P-2" Generalized Site Plan District. Requested
Zoning: "S-P-2" Generalized Site Plan District. SPIN Neighborhood #8.
(This item is requested to be tabled by the applicant to the August 15,
2017 City Council meeting.)
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7.00 p.m. This is the
public's opportunity to address the City Council about non-agenda items. During
this proceeding, the City Council will not discuss, consider or take action on any
item presented. We respectfully ask that anyone stepping forward to speak
during Public Forum to please limit remarks to three minutes or less.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 1177, 2nd Reading, Adopt ordinance to abandon a 322
square foot lift station parcel as recorded in instrument number
D209089709 of the deed records of Tarrant County, Texas, being a
portion of Lot 7, Block 1, Twin Creek Addition, an addition to the City of
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 1, 2017
Page 4 of 6
Southlake, Tarrant County, Texas, according to the plat recorded in
Volume 388-150, Page 74 of the Plat Records of Tarrant County, Texas.
PUBLIC HEARING
7. Ordinances, first readings, and related items: (There are no items on this
agenda.)
8. Resolutions: (There are no items on this agenda.)
9. Other items for consideration: (There are no items on this agenda.)
10. Other items for discussion: (There are no items on this agenda.)
11. Meeting adjourned.
CERTIFICATE
hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, July 28, 2017 by 6:00 p.m.,
pursuant to the Texas Government Code, Cha gy X01,%,
gg�
Carol Ann Borges, TRM
Interim City Secretary
If you plan to attend this public meeting an'l�i,�' + sability that requires special
needs, please advise the City Secretary's Office 4 hours in advance at 817-748-8016
and reasonable accommodations will be made to assist you.
City of Southlake values:
Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 1,2017
Page 5 of 6
I
EXECUTIVE SESSION
I
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney
concerning any item on this agenda, about pending and contemplated litigation, or a
settlement offer, or on a matter in which the duty of the attorney to the City Council
under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas
clearly conflicts with Chapter 551. This includes the following pending and/or
contemplated litigation subjects:
1. Pending Public Information Act requests.
2. Texas Attorney General litigation defending the constitutionality of the Texas
Open Meetings Act.
3. Legal issues regarding the Barnett Shale gas extraction and transportation.
4. Legal issues related to property located at 3100, 3110, and 3112 East Southlake
Boulevard.
5. City of Southlake v. Ashwin J. Babaria, et. al.; Cause No. 2011-006149-3;
eminent domain action regarding property located at 1470 North Kimball Avenue,
Southlake, Texas.
6. James H. Watson v. City of Alien, et.al.; Civil Action No. 4:15-CV-00335-A.
7. Constance Westfall v. Jose Luna, Nathaniel Anderson, Venessa Trevino, Chris
Melton, and Thomas Roberson, and the City of Southlake; Civil Action No. 4:15-
CV-008740.
8. Chad Wilson and Martha Wilson, Individually and as next friend, for S.W. v. City
of Southlake, Southlake Police Department and Randy Baker, Individually; Civil
Action No. 4:16-cv-00057.
9. Lester J. Strait v. Savannah Court Partnership, et.al.; Cause No. 342-281936-15.
Section 551.072: Deliberation re-garding real propeLly. The City Council may conduct a
closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073: Deliberation regarding ros ective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift
or donation to the City.
Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of public officers, including the City Manager, City Secretary, City Attorney,
Municipal Judge and city boards and commission members. A complete list of the city
boards and commissions is on file in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment, or specific occasions for implementation of security
personnel or devices.
City of Southlake values.-
Integrity
alues.Integrity♦ Innovation Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 1,2017
Page 6 of 6
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information
received from a business prospect that the city seeks to have locate, stay, or expand in
or near the city and which the City is conducting economic development negotiations; or
to deliberate the offer of a financial or other incentive to a business prospect as
described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related
criminal activity and involving emergency response providers, their staffing, contact
information and tactical plans; 2) that relates to the risk or vulnerability of persons or
property, including infrastructure, to an act of terrorism; 3) that relates to the assembly
of an explosive weapon, the location of a material that may be used in a chemical,
biological or radioactive weapon, or unpublished information pertaining to vaccines or
devices to detect biological agents or toxins; 4) that relates to details of the encryption
codes or security keys for a public communication system; 5) that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of
particular vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to
information regarding security measures or security systems intended to protect public
and private property from an act of terrorism. The Texas Disaster Act specifically
requires that a tape recording of the closed meeting be made.
i
Section 418.106(d) & (e): Local meetings to discuss emer-gency management plans
regarding pipeline safety. The City Council may discuss emergency management plans
involving pipeline safety and/or security of pipeline infrastructures or facilities when
those plans or discussions contain such sensitive information.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork