Item 4H
Approve Tournament Policy
Item 4H
Good evening Mayor and members of the City Council. This is Candice Edmondson and I am presenting item 4H for your consideration.
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Requested Action
City Council approval of the Tournament Policy
Staff is seeking City Council approval of the proposed Tournament Policy
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Ensure the most appropriate allocation of City owned athletic facility assets for tournaments
Guide management & provision of City athletic facilities for tournaments (excluding The
Marq and STC)
Purpose
The purpose of the proposed Tournament Policy is to ensure the most appropriate allocation of City-owned athletic facility assets for tournaments. The policy will guide the management
and provision of the City’s athletic facilities for all tournaments, excluding those held at The Marq Southlake and Southlake Tennis Center.
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Recognizes importance of tournaments to Southlake’s economy & as a revenue source
Charges Community Services Department with management & allocation of athletic facilities
Identifies
hours available for tournament play
Details communication requirements
Overview
The City recognizes the importance of athletic tournaments to Southlake’s economy and as a source of revenue for the City and the City’s approved athletic associations programs.
The
proposed Tournament Policy:
Charges the Community Services Department with the management and allocation of all athletic facilities for tournaments as per the policy
Identifies hours
available for tournament play
Details communication requirements of the Community Services Department and Tournament Director
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Establishes tournament fees
Clarifies field care & maintenance and field closures
Speaks to concession stand operations, vendors, vehicle permits, event sponsors, signage, banners
and the lightning prediction system
Overview
Establishes tournament fees
Clarifies field care & maintenance and field closures
Speaks to concession stand operations, vendors, vehicle permits, event sponsors, signage, banners and
the lightning prediction system
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Approval of the Tournament Policy presents no financial impact to the City’s budget
Tournament fees will help cover maintenance and staff costs
Additional funds can be used for future
park system enhancements
Financial Considerations
Approval of the Tournament Policy presents no financial impact to the City’s budget. Fees collected for tournaments will help cover field maintenance and staff costs associated with
tournament play. Any additional funds collected will go into a special revenue fund to be used for future enhancements within the parks system per approval by City Council.
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City of Southlake Strategy Map
The City of Southlake provides municipal services that support the highest quality of life for our residents, businesses, and visitors. We do this by being an exemplary model of balancing
efficiency, fiscal responsibility, transparency, and sustainability.
C1 Achieve the highest standards of safety & security
C2 Provide travel convenience within City & region
C3 Provide attractive & unique spaces for enjoyment of personal interests
C4 Attract & keep top-tier businesses to drive a dynamic & sustainable economic environment
C5 Promote opportunities for partnerships & volunteer involvement
Serve our Customers
Manage the Business
B1 Achieve best-in-class status in all City disciplines
B2 Collaborate with select partners to implement service solutions
B3 Enhance resident quality of life & business vitality through tourism
B4 Provide high quality services through sustainable business practices
B5 Enhance service delivery through continual process improvement
B6 Optimize use of technology
Provide Financial Stewardship
Promote Learning and Growth
F1 Adhere to financial management principles & budget
F2 Invest to provide & maintain high quality public assets
F3 Achieve fiscal wellness standards
F4 Establish & maintain effective internal controls
L1 Ensure our people understand the strategy & how they contribute to it
L2 Enhance leadership capabilities to deliver results
L3 Attract, develop & retain a skilled workforce
L4 Recognize & reward high performers
L5 Empower informed decision-making at all levels in the organization
C6 Enhance the sense of
community by providing excellent customer service and citizen engagement opportunities
L6 Foster positive employee engagement
Deliver on Our Focus Areas
This item is linked to the City’s Strategy Map related to the focus area of Performance Management and Service Delivery and meets the corporate objectives to provide attractive & unique
spaces for enjoyment of personal interests, provide high quality services through sustainable business practices and enhance resident quality of life & business vitality through tourism.
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Citizen / Board Input
The Parks and Recreation Board recommended approval (6-0) at their meeting on June 12, 2017 and the Sports Task Force provided positive feedback on the document as well.
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Questions? Chris Tribble – (817) 748-8021
This concludes my presentation. If you have any questions you can reach Director Chris Tribble at (817) 748-8021 or myself at (817) 748-8311
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