Item 4D CITY OF
SOUTHLAKE Item 4D
MEMORANDUM
(August 1 , 2017)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Ratify approval of Local Project Advance Funding Agreement
(LPAFA) with the Texas Department of Transportation (TxDOT)
for the installation and construction of traffic signals at the
intersections of State Highway 114 frontage roads and
Kirkwood/Solana Boulevard previously authorized by the City
Manager.
Action
Requested: Ratify approval of Local Project Advance Funding Agreement
(LPAFA) with the Texas Department of Transportation (TxDOT) for
the installation and construction of traffic signals at the intersections
of State Highway 114 frontage roads and Kirkwood/Solana
Boulevard previously authorized by the City Manager.
Background
Information: In July of 2017 while the City Council was on recess, the City
Manager authorized the approval of a LPAFA as authorized by the
City Council at the June 20, 2017 council meeting. Time for the
construction of this project is of the essence due to the ongoing
development in this region and associated mobility issues.
A signal warrant study was completed in relation to the TD
Ameritrade development for four intersections. The signal warrant
study identified the eastbound and westbound State Highway 114
frontage roads at Kirkwood Boulevard/Solana Boulevard as
needing to be upgraded from stop controlled to traffic signal
controlled. The signal warrant study and traffic impact analysis also
identified geometric improvements for these intersections. A
design contract was awarded by City Council to Kimley-Horn and
Associates, Inc. at the March 7, 2017 meeting.
TxDOT drafted a Local Project Advance Funding Agreement
(LPAFA) to stipulate local contribution for the traffic signals.
TxDOT will be responsible for the construction of the traffic signal
and will not proceed without a signed LPAFA. The LPAFA was
executed by TxDOT July 13, 2017
Item 4D
Financial
Considerations: Construction expenses for this project are included in the FY2017
CIP budget.
Strategic Link: The TxDOT LPAFA for the construction of the traffic signals for the
Kirkwood/Solana Boulevard at State Highway 114 frontage roads
links to the City's strategy map relative to the focus areas of
Mobility, Infrastructure, Quality Development and Partnerships.
The specific corporate objectives that are met by this project are to
(C2) Provide travel convenience within the City & region, (C5)
Promote opportunities for partnerships and (F2) Invest to provide &
maintain high quality public assets. The critical business outcome is
to (CBO2) Enhance mobility through aggressive traffic
management initiatives and capital project implementation.
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: The Council may ratify the approval the TxDOT Local Project
Advance Funding Agreement or disapprove it.
Supporting
Documents: Location Map
LPAFA - Executed
Staff
Recommendation: Ratify approval of Local Project Advance Funding Agreement
(LPAFA) with the Texas Department of Transportation (TxDOT) for
the installation and construction of traffic signals at the intersections
of State Highway 114 frontage roads and Kirkwood/Solana
Boulevard previously authorized by the City Manager..
Staff Contact: Rob Cohen, Director of Public Works
Kyle D. Hogue, P.E., Deputy Director/City Engineer
Steven D. Anderson, P.E., CFM, Deputy City Engineer
Page 2 of 2
IF M
pie
� i,j� 1� •�� r T - � ��I�
ISI��
,' ': A
C
O
� v
V �
N i
L
a _
Texas Department of Transportation
2501 SOUTHWEST LOOP 820 I FORT WORTH,TEXAS 76133-2300 1 (817)370$500 1
July 17, 2017
Traffic Signal SH 114 and Kirkwood/Solana
CSJ: 0902-00-148
Tarrant County
Ms.Shana K.Yelverton
City Manager
Attn:Valerie potter
City of Southlake
1400 Main Street,Suite 320
Southlake,TX 76092
Dear Ms. Yelverton:
Attached, for your files, is one fully executed original of the Local Project Advance Funding Agreement
between the City of Southlake and the State for the above referenced project.
All contractual matters concerning the agreement will continue to be handled by our Transportation
Planning and Development office.
If you should have any questions concerning this matter, please contact me at(817) 370-6997.
Sincerely,
r
Rose Rodriguez
Transportation Planning& Development Office
Fort Worth District
Enclosures
OUR VALUES: People 0 AccountablHty- Trust -Honesty
OUR MISSION: Through collaboration and leadership,we deliver a safe,reliable,and Integrated transportation system that enables the movement of people and goods.
M Equal Oppanunity Employer
GRIGINAL DOCUMENT
CITY OF SOUTIKE
Council ActionLYM CSJ#0902-00-148
Ord./Res.No. District#02-Fort Worth
Date Approved- Io Lz^;�o i 7 ._ Code Chart 64#40050
Project: Traffic signal SH 114 and
Kirkwood/Solana
STATE OF TEXAS §
COUNTY OF TRAVIS §
LOCAL PROJECT ADVANCE FUNDING AGREEMENT FOR
VOLUNTARY LOCAL GOVERNMENT CONTRIBUTIONS
TO TRANSPORTATION IMPROVEMENT
PROJECTS WITH NO REQUIRED MATCH
ON-SYSTEM
THIS AGREEMENT is made by and between the State of Texas, acting through the Texas
Department of Transportation, called the "State", and the City of Southlake, acting by and through its
duly authorized officials, called the "Local Government."
WITNESSETH
WHEREAS, Texas Transportation Code, Chapter 201 and 222 authorizes the State to lay out,
construct, maintain, and operate a system of streets, roads, and highways that comprise the State
Highway System; and,
WHEREAS, Texas Government Code Chapter 791 and Texas Transportation Code §201.209 and
Chapter 221, authorizes the State to contract with municipalities and political subdivisions; and,
WHEREAS,Texas Transportation Commission Minute Order Number 114670 authorizes the State to
undertake and complete a highway improvement generally described as Non-Site Specific Traffic
Signal Installation for Fiscal year 2017; and,
WHEREAS, the Local Government has requested that the State allow the Local Government to
participate in said improvement by funding that portion of the improvement described as construct a
traffic signal at the intersection of SH 114 and Kirkwood/Solana in the City of Southlake and Town of
Westlake. The work will include mast arm signal poles with luminaires, LED signal heads, radar
vehicle detection, electrical service, and traffic signal controller and GPS and Opti-Com pre-emption,
called the "Project'; and,
WHEREAS, the State has determined that such participation is in the best interest of the citizens of
the State;
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements
of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, the State
and the Local Government do agree as follows:
AGREEMENT
1. Time Period Covered
The period of this Local Project Advance Funding Agreement (LPAFA) is as stated in the Master
Agreement Governing Local Transportation Project Advance Funding Agreements (MAFA),
without exception.
AF/-LPAFA_VolProj Page 1 of 5 Revised 02126/2016
CSJ #0902-00-148
District#02-Fort Worth
Code Chart 64#40050
Project: Tragic signal SH 114 and
Kirkwood/Solana
2. Project Funding and Work Responsibilities
The State will authorize the performance of only those Project items of work which the Local
Government has requested and has agreed to pay for as described in Attachment A, Payment
Provision and Work Responsibilities which is attached to and made a part of this contract. In
addition to identifying those items of work paid for by payments to the State, Attachment A,
Payment Provision and Work Responsibilities, also specifies those Project items of work that are
the responsibility of the Local Government and will be carried out and completed by the Local
Government, at no cost to the State.
3. Payment of Funds
Whenever funds are paid by the Local Government to the State under this agreement, the Local
Government shall remit a check or warrant made payable to the "Texas Department of
Transportation." The check or warrant shall be deposited by the State and managed by the
State. The funds may only be applied by the State to the Project. If after final Project accounting
excess funds remain, those funds may be applied by the State to the Local Government's
contractual obligations to the State under another advance funding agreement with approval by
appropriate personnel of the Local Government.
4. Right of Access
If the Local Government is the owner of any part of the Project site, the Local Government shall
permit the State or its authorized representative access to the site to perform any activities
required to execute the work.
5. Adjustments Outside the Project Site
The Local Government will provide for all necessary right of way and utility adjustments needed
for performance of the work on sites not owned or to be acquired by the State.
6. Responsibilities of the Parties
Responsibilities of the Parties will be under the conditions as provided for in the MAFA, without
exception.
7. Document and Information Exchange
The Local Government agrees to electronically deliver to the State all general notes,
specifications, contract provision requirements and related documentation in a Microsoft®Word
or similar document. If requested by the State, the Local Government will use the State's
document template. The Local Government shall also provide a detailed construction time
estimate including types of activities and month in the format required by the State. This
requirement applies whether the local entity creates the documents with its own forces or by
hiring a consultant or professional provider. At the request of the State, the Local Government
shall submit any information required by the State in the format directed by the State.
8. Inspection and Conduct of Work
Unless otherwise specifically stated In Attachment A, Payment Provision and Work
Responsibilitles, to this contract, the State will supervise and inspect all work performed
hereunder and provide such engineering inspection and testing services as may be required to
ensure that the Project is accomplished in accordance with the approved plans and
AFA-t.PAFA volProj Page 2 of 5 Revised 02/26/2016
CS1 #0902-00-148
District#02-Fort Worth
Code Chart 64#40050
Project: Traffic signal SH 114 and
Kirkwood/Solana
specifications. All correspondence and instructions to the contractor performing the work will be
the sole responsibility of the State. Unless otherwise specifically stated in Attachment A to this
contract, all work will be performed in accordance with the Standard Specifications for
Construction and Maintenance of Highways, Streets, and Bridges adopted by the State and
Incorporated in this agreement by reference, or special specifications approved by the State.
9. Increased Cost
Increased cost will be under the conditions as provided for in the MAFA, without exception.
10. Maintenance
Project maintenance will be under the conditions as provided for in the MAFA, without exception.
11. Termination
Termination of this LPAFA shall be under the conditions as stated in the MAFA, without
exception.
12. Notices
Notices of this LPAFA shall be under the conditions as stated in the MAFA, without exception.
Local Government: State:
City Manager Director of Contract Services
City of Southlake Texas Department of Transportation
1400 Main Street, Suite 270 125 E. 11th Street
Southlake, Texas 76092 Austin, Texas 78701
13. Successors and Assigns
The State and the Local Government each binds itself, its successors, executors, assigns, and
administrators to the other party to this agreement and to the successors, executors, assigns,
and administrators of such other party in respect to all covenants of this agreement.
14. Amendments
Amendments to this LPAFA shall be made as described in the MAFA, without exception,
15. Incorporation of Master Agreement Provisions
This LPAFA incorporates all relevant provisions of the MAFA in effect on the date of final
execution of this LPAFA, unless such MAFA provision is specifically excepted in this agreement.
Any conflict between the terms of the MAFA and this LPAFA shall be governed and controlled by
this LPAFA.
AFA—LPAFA VoiProj Page 3 of 5 Revised 02/26/2016
CSJ#0902-00-148
District#02-Fort Worth
Code Chart 64 #40050
Project: Traffic signal SH 114 and
Kirkwood/SoIana
16. State Auditor
The state auditor may conduct an audit or investigation of any entity receiving funds from the
State directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under this
contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds.
An entity that is the subject of an audit or investigation must provide the state auditor with access
to any information the state auditor considers relevant to the investigation or audit.
17. Insurance
If this agreement authorizes the Local Government or its contractor to perform any work on State
right of way, before beginning work the entity performing the work shall provide the State with a
fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of
coverage In the amounts and types specified on the Certificate of Insurance for all persons and
entities working on State right of way. This coverage shall be maintained until all work on the
State right of way is complete. If coverage is not maintained, all work on State right of way shall
cease immediately, and the State may recover damages and all costs of completing the work.
18. Signatory Warranty
Each signatory warrants that the signatory has necessary authority to execute this agreement on
behalf of the entity represented.
AFA—LPAFA VolProj Page 4 of 5 Revised 02126/2016
CSJ #0902-00-148
District#02-Fort Worth
Code Chart 64 #40050
Project: Traffic signal SH 114 and
Kirkwood/Solana
THIS AGREEMENT IS EXECUTED by the State and the Local Government in duplicate.
TH LOCAL GOVERNMENT
qw, A J] -4 & /, m A-)X,.,
Signature
ATT
5JU- Pao
a�a Gl�rr-64---'°" LORI PAYNE, TR&(C-
Typed or Printed Name CITY SECRETARY,%%o0'"+fi,,,,
6Lanw&-
At �
Title/ `1
Date
THE S T O T S
Distri t ngine r
Date
AFA-LPAFA VolProj Page 5 of 5 Revised 02/26/2016
CSJ#0902-00-148
District#02-Fort Worth
Code Chart 64#40050
Project: Traffic signal SH 114 and
Kirkwood/Solana
Not Research and Development
Attachment A
PAYMENT PROVISION AND WORK RESPONSIBILITIES
The State will construct a traffic signal at the intersection of SH 114 and Kirkwood/Solana in the City
of Southlake and Town of Westlake. The work will include mast arm signal poles with luminaires, LED
signal heads, radar vehicle detection, electrical service, and traffic signal controller and GPS and
Opti-Com pre-emption. Payment will be made to the State upon execution of this AFA and before the
State starts work.
The Local Government will then be responsible for 100% of the costs.
Description otal Estimated Federal too Gal
Cost Partici at!on a
%
rtici ation artici ation
/o Cost /o Cost /0 ost
Construction (by State) 277,180 % 0 0 100% 277,180
Subtotal $277,180 0 0 277,180
Constriction Direct State 41,577 % 0 100% 1,577 % 0
Costs
Indirect State Costs 14,607 % 0 100% 14,607 % 0
TOTAL 333,364 0 56,184 277,180
.2
Payment by the Local Government to the State before construction: $277,180.00
Estimated total payment by the Local Government to the State: $277,180.00
This is an estimate. The final amount of Local Government participation will be based on actual
costs.
AFA—LPAFA volProj Page 1 of 1 Revised 04/01/11