2017-05-23 SAC Minutes CITY OF
SOUTH LAKE
SOUTHLAKE ARTS COUNCIL MEETING, MAY 23, 2017
LOCATION: Southlake Town Hall — 3rd Floor Room 3D
1400 Main Street
Southlake, Texas
TIME: 6:00 p.m.
SOUTHLAKE ARTS COUNCIL PRESENT: Chair Leslie Bartlett, Vice Chair Miriam
Murray, Secretary Jesika Cook; and Southlake Arts Council members Merlene
Ingraham, Tamara McMillan and Kelly Trager (Alternate 1)
SOUTHLAKE ARTS COUNCIL ABSENT: Terri Messing, Devika Seth
STAFF PRESENT: Chris Tribble, Director of Community Services Department and
Jenni Lanier, Community Relations Manager
GUESTS: Parvez Malik
REGULAR SESSION
1. CALL TO ORDER
Southlake Arts Council Chairman Leslie Bartlett called the meeting to order at
6:05 p.m.
' 2. CONSENT AGENDA
Consent Agenda items are considered to be routine by the Southlake Arts
Council and are enacted with one motion.
2A. APPROVAL OF THE MINUTES FROM THE APRIL 25, 2017 SOUTHLAKE
ARTS COUNCIL MEETING
There were no corrections to the April 25, 2017 meeting minutes.
APPROVED
A motion was made to approve the minutes of April 25, 2017 Arts Council
meeting as read.
Motion: Cook
Second: Trager (Alt#1)
Ayes: Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alternate
#1)
Nays: None
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence • Teamwork
Minutes of the May 23, 2017 Southlake Arts Council Meeting
Page 2 of 5
Abstain. None
Vote: 6-0
3. DISCUSSION
3A. SOUTHLAKE SENIOR FUNDING, INC., SENIOR ART EVENT
Southlake Arts Council member Miriam Murray spoke about the applications that
have been received and other aspects of the senior art exhibit event to be held
on June 23, 2017 at The Marq Southlake.
3B. SOUTHLAKE HISTORICAL SOCIETY "SHARED STORIES" RECEPTION
JULY 9, 2017 AND ART EXHIBIT JULY 10, 2017 —AUGUST 28, 2017
Community Relations Manager Jenni Lanier informed members about Southlake
Historical Society's (SHS) request to move the "Shared Stories" reception from
July 9 to July 16. The date change was discussed and the reception date was
changed to July 16, 5:00-6:30 p.m.
Southlake Historical Society and Arts Council member Tamara McMillan shared
SHS plans next year to do a celebration on the end of WWI, and the following
year to do a community event for the 100 Year Anniversary of the Carroll School
building.
3C. SEPTEMBER 2017 ART GALLERY EVENT
Community Relations Manager Jenni Lanier presented the item and was
available for questions.
At the next Arts Council meeting, the Arts Council will have assessed the
dimensions and feasibility of the senior art pieces at the art event on June 23,
2017 and will be ready to make a decision to select an exhibit for the September
2017 art gallery event, if desired. The Art Council was also interested in works by
artists Deanna Kienast, Trish Biddle or Beatriz Terrazas for the September 10,
2017 art gallery event.
An item will be placed on the next meeting agenda for the Arts Council to
consider approval of a permit for the September 10, 2017 reception and
subsequent exhibit in the Town Hall lobby.
3D. FORT WORTH SYMPHONY ORCHESTRA UPDATE
Community Relations Manager Jenni Lanier facilitated the discussion and was
available for questions.
City of Southlake Values:
Integrity♦ Innovation • Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the May 23, 2017 Southlake Arts Council Meeting
Page 3 of 5
The Arts Council expressed positive feedback on the Fort Worth Symphony
Orchestra event on May 7, 2017 at The Marq Southlake Aria that was well
attended by over 280 citizens.
The next Fort Worth Symphony Orchestra event, "Concert in the Garden," will be
held May 26, 2017 at White Chapel United Methodist Church.
The Arts Council reviewed the "Flying Together" sculpture dedication ceremony
held May 19, 2017 at the roundabout at Dove Road/Peytonville-Sam School
Road. A suggestion was made to have an informal meeting/lunch with artist(s) of
future art commission projects.
Item 3E was presented out of the regular agenda sequence.
3E. LYMAN WHITAKER KINETIC ART UPDATE
Community Relations Manager Jenni Lanier and Community Services
Department Director Chris Tribble informed the Arts Council of City Council's
vote on May 16, 2017 to deny (6-0) a contract with Whitaker Studio in the amount
of $70,126 to provide public art to be installed at Frank Edgar Cornish, IV Park.
The denial stemmed from City Council's desire to have public art placed in parks
and public areas that do not have artistic amenities; whereas, Frank Edgar
Cornish, IV Park already includes several artistic features. Other City Council
concerns were related to cost and revisions to the Public Art Master Plan
regarding placement of art in the community. Staff responded to questions from
Arts Council.
The Arts Council discussed possible sites for the Whitaker sculpture including the
perimeter of The Marq Southlake Champions Club building and the upper
parking lot pathway; two future roundabouts (White Chapel & Highland and the
roundabout proposed on Zena Rucker Road); and City entry points. Other
locations mentioned during the discussion were the hill across from Trader Joe's
and The Ginger Man patio, if public property; area near Café Express;
McPherson Park pond area; behind the Hilton Hotel; and in the Winding Creek
subdivision.
Arts Council will discuss a variety of possible locations for the sculpture at the
next meeting and will select 2-3 options for City Council preview and feedback
prior to the Arts Council making a formal recommendation on a location.
The Arts Council inquired about having a brief meeting with City Council at the
June 28th joint meeting.
3F. FISCAL YEAR 2018 PROJECTS
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the May 23, 2017 Southlake Arts Council Meeting
Page 4 of 5
Community Relations Manager Jenni Lanier presented proposed FY 2018
(October 1, 2017 — September 30, 2018) projects, the revision of the Public Arts
Master Plan and selection of an art piece for the White Chapel Boulevard &
Highland Street roundabout. Also presented for a FY 2019 project is an art piece
for the roundabout to be constructed on Zena Rucker Road (exact intersection to
be shared at the next meeting). The Arts Council generally favored the proposed
FY 2018 and 2019 projects. Ms Lanier responded to questions
Regarding the White Chapel Boulevard & Highland Street roundabout art project,
it was suggested the art piece be something related to horses due to the
roundabout's proximity to the cutting horse farm.
A photo of a miniature sculptured mock-up of a man walking a horse, obtained by
the City years ago as a possibility for an art piece to be located near the log
cabin in Bicentennial Park, may be available at the next Arts Council meeting for
a future art project discussion.
Public Forum was considered out of the regular agenda sequence.
4. PUBLIC FORUM
Chair Leslie Bartlett opened the Public Forum at 6:41 p.m.
Parvez Malik, Southlake resident and businessman, expressed interest in the
City of Southlake obtaining art wraps for street corner electrical boxes. He also
spoke regarding the preservation of and recognition of the City's many remaining
historical sites.
Arts Council member Tamara McMillan, also a member of Southlake Historical
Society, will contact Mr. Malik concerning Southlake Historical Society meetings
and activities.
There being no one else to address Arts Council, Public Forum was closed.
The Arts Council expressed interest in a future art wraps project for Southlake.
One suggestion was for a wrap project for the 100th Year Anniversary of the
Carroll School building project involving the high school art students.
5. ADJOURNMENT
Members were reminded of the regular Arts Council meeting to be held June 27
and the joint City Council meeting on June 28, 2017 at The Marq Southlake at
5:30 p.m.
APPROVED
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Minutes of the May 23, 2017 Southlake Arts Council Meeting
Page 5 of 5
A motion was made to adjourn the meeting at 7:51 p.m.
Motion: Trager (Alt #1)
Second: McMillan
Ayes. Bartlett, Cook, Ingraham, McMillan, Murray and Trager (Alternate
#1)
Nays: None
Abstain: None
Vote: 6-0
Attest:
c , 1
/II�
slie Bartlett, Chair ,:mmunity ' ervices Department
A digital audio recording of this meeting is available in the Office of the City Secretary.
NOTE. Five (5) of the regular seven (7) members of the Southlake Arts Council were present for
this meeting In the absence of Southlake Arts Council members Terri Messing and Devika Seth,
Southlake Arts Council Alternate #1, Kelly Trager, participated An Alternate may sit as a regular
member in the event of an absence of one or more regular members per Ordinance No 908,
Section 2.
City of Southlake Values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
Arts Members: Please initial beside your name below so there will
be a record of attendance.
Guests: Please sign your name below.
Southlake Arts Council Meeting
Town Hall — 3rd Floor Room 3D
Tuesday, May 23, 2017 @ 6:00pm
Leslie Bartlett, Chair, Place 1
Merlene Ingraham, Place 2
Off, Jesika Cook, Secretary, Place 3
absent Terri Messing, Place 4
Devika Seth, Place 5
- Miriam Murray, Vice Chair, Place 6
Arne) Tamara McMillan, Place 7
r\
Kelly Trager, Alternate 1
11/.
Jenni Lanier (staff liaison)
Chris Tribble
Guests: