Item 9B City of Southlake, Texas
MEMORANDUM
June 20,2017
TO: David T. Ayer,General Manager—Southlake Town Square, RPM Southwest
Management LLC
FROM: Chris Tribble, Director of Community Services
SUBJECT: Memorandum of Understanding Regarding Annual Reimbursement of RPAI's
Holiday Lights Expenses
THIS MEMORANDUM OF UNDERSTANDING is entered into by and between the City of
Southlake, Texas, a home rule municipal corporation located in Tarrant County and Denton County,
Texas, acting by and through its duly authorized Director of Community Services (hereinafter referred
to as"City"),and RPM Southwest Management LLC.
WHEREAS, Since completion of Town Square in 1999, the City has contracted holiday decorations for
Southlake Town Hall, and the public areas in Town Square, while the Southlake Town Square Owner
and Property Manager (RPM) has contracted holiday decorations for the Southlake Town Square
private properties.
Requests for Proposals were advertised in compliance with State laws and City purchasing procedures.
The City and RPAI decided to go out for bids together to establish one contract for all holiday
decorations in Town Square. This process provides a consistent and professional look for Christmas
decorations in Town Square. Three (3) bids were received and Christmas By Zenith was selected by the
bid review panel in the amount of$136,850 for both City areas($58,250)and RPAI areas($78,600).
NOW, THEREFORE, City and RPAI Southwest Management LLC do hereby covenant and agree to
the following scope of services:
The City shall pay the full contract amount of$136,850 and enter into a Reimbursement Agreement(to
be crafted and agreed upon prior to October 1, 2017) with RPAI. The reimbursement agreement will
require RPM to reimburse the City$78.600 for their portion of the contract and any other expenses that
may occur in their areas.
IN WITNESS WHEREOF the City and RPM have executed this memo of understanding as of this
20th day of June, 2017.
ris Tribble, Director of ommunity Services Mr. avid T. Ayer, General Manager-
City of Southlake Southlake Town Square
1400 Main Street,Suite 210 RPAI Southwest Management LLC
Southlake,Texas 76092 1506 E. Southlake Blvd, Suite 100
Southlake, Texas 76092