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Item 8A CITY OF Item 8A SOUTHLAKE MEMORANDUM June 13, 2017 To: Shana Yelverton, City Manager From: Lori Payne, City Secretary Subject: Resolution No. 17-028, Appointing members to positions on the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of Adjustment Action Requested: Approve Resolution No. 17-028, appointing members to various positions on the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of Adjustment. Background Information: Each year, the City Council appoints members of the public to various boards, commissions and committees. Each member is appointed for a two-year term, unless indicated otherwise. Members of the public indicate their interest to volunteer by submitting a completed application to the City Secretary's Office. Applications are available on the City's website and from the City Secretary's Office. On May 15, 2012, Council discussed the current appointment process for boards, commissions and committees. At this meeting, Council directed staff to implement bi-annual appointments to ease the process for Council, staff and applicants. At the direction of Council, staff prepared a schedule which allows Council the opportunity to review applications and appoint members in the months of June and October. In preparation for the June appointments, Mayor Hill sent an email to all board and commission members asking for referrals. The City Secretary's Office also sent an email to board members with expiring terms to determine interest in reappointment to their respective board or interest in a different board. The City Secretary's Office also publicized the upcoming June appointments with MySouthlakeNews.com, on social media, and in the Volunteer Southlake newsletter that was sent to 1,720 subscribers. Staff also reached out to the public by utilizing the "Notify Me" module on the City's website that allows members of the public to subscribe to updates regarding vacancies and bi-annual appointments. On May 19, Council received a binder that included applications filed with the City Secretary's Office for these boards as well as an outline of each board detailing the current membership, terms expiring in 2017, and noting existing members who expressed an interest to be reappointed. Tonight's item is the remaining action required by Council to complete the June appointment process. The boards identified for appointment in June, together with the individual place terms set to expire, are highlighted and listed below. Building Board of Appeals Term to Expire Request to be reappointed Clinton Snead June 2017 Yes Place 1 David Carpenter, Chairman June 2018 N/A Place 2 Vacant June 2017 N/A Place 3 Gina Phalen June 2018 N/A Place 4 William Kanewske June 2017 Yes Place 5 Paul Venesky June 2018 N/A Alternate No. 1 Lloyd Summy June 2017 Yes Alternate No. 2 Parks and Recreation Board Term to Expire Request to be reappointed Miguel Salinas June 2017 Yes Place 1 Tina Wasserman, Chairman June 2017 Yes Place 2 Frances Scharli, Vice Chairman June 2017 Yes Place 3 Lori Palmer June 2018 N/A Place 4 Mitch Hill June 2018 N/A Place 5 Mike Pazera June 2018 N/A Place 6 Paul Venesky June 2018 N/A Place 7 Planning and Zoning Term to Expire Request to be reappointed Commission Vacant June 2018 N/A Michael Smietana June 2018 N/A Michael Springer June 2017 Yes Chris Greer June 2017 Yes Michael Forman June 2018 N/A Daniel Kubiak June 2018 N/A Craig Rothmeier June 2017 Yes Southlake Parks Development Term to Expire Request to be reappointed Corporation Sherry Berman June 2017 Yes Citizen Representative John Huffman June 2018 N/A City Council Representative Vacant June 2018 N/A City Council Representative Shawn McCaskill June 2017 N/A City Council Representative Randy Williamson June 2017 N/A City Council Representative Tina Wasserman Parks & Recreation Board June 2018 N/A Representative Tamara A. McMillan June 2017 Yes Citizen Representative Zoning Board of Adjustment Term to Expire Request to be reappointed Gina Phalen June 2018 N/A Place 1 Ronell Smith —Vice Chairman June 2017 Yes Place 2 Kourosh Panahy, Chairman June 2017 Yes Place 3 Brett Nickel June 2018 N/A Place 4 Jeff Medici June 2017 Yes Place 5 Rob Baker June 2017 No Alternate No. 1 Robert Kemins June 2018 N/A Alternate No. 2 David Treichler June 2017 Yes Alternate No. 3 Michael Quinones June 2018 N/A Alternate No. 4 Please note that for the Zoning Board of Adjustment, City Council must also name a Chairman and Vice-Chairman. Financial Considerations: Non-applicable Strategic Link: C5: Promote opportunities for partnerships and volunteer involvement Citizen Input/ Board Review: Non-applicable Legal Review: Non-applicable Alternatives: None Supporting Documents: Resolution No. 17-028 Board and commission application binder (previously provided to Council) Staff Recommendation: Approve Resolution No. 17-028, appointing members to various positions on the Building Board of Appeals, Parks and Recreation Board, Planning and Zoning Commission, Southlake Parks Development Corporation, and Zoning Board of Adjustment RESOLUTION NO. 17-028 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, APPOINTING MEMBERS TO VARIOUS POSITIONS ON THE BUILDING BOARD OF APPEALS, PARKS AND RECREATION BOARD, PLANNING AND ZONING COMMISSION, SOUTHLAKE PARKS DEVELOPMENT CORPORATION, AND ZONING BOARD OF ADJUSTMENT, PROVIDING AN EFFECTIVE DATE. Whereas, the City Council appoints members of the public to various boards, commissions and committees to serve a two-year term, unless indicated otherwise; and, Whereas, each appointee shall be a citizen of Southlake and a registered voter; and, Whereas, the membership and qualifications for each board, commission and committee are identified by City Charter, ordinance, or resolution; and, Whereas, Council will begin bi-annual appointments for Council-appointed boards; and, Whereas, Council desires to appoint members to various positions on the following boards: • Building Board of Appeals; • Parks and Recreation Advisory Board; • Planning and Zoning Commission; • Southlake Parks Development Corporation; and • Zoning Board of Adjustment (and also naming a Chairman and Vice Chairman). THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1 . All the findings in the preamble are found to be true and correct and the City Council does hereby incorporate said findings into the body of this resolution as if copied in its entirety. Section 2. The following citizens are appointed to serve as board, commission or committee members for the stated terms and until their successors have been duly appointed and qualified by Council. BUILDING BOARD OF APPEALS Name Place Term Expiring Place 1 June 2019 Place 3 June 2019 Place 5 June 2019 Alternate No. 2 June 2019 PARKS AND RECREATION BOARD Name Place Term Expiring Place 1 June 2019 Place 2 June 2019 Place 3 June 2019 PLANNING AND ZONING COMMISSION Name Place Term Expiring n/a June 2018 n/a June 2019 n/a June 2019 n/a June 2019 SOUTHLAKE PARKS DEVELOPMENT CORPORATION Name Place Term Expiring Citizen Representative June 2019 Citizen Representative June 2019 ZONING BOARD OF ADJUSTMENT Name Place Term Expiring Place 2 June 2019 Place 3 June 2019 Place 5 June 2019 Alternate No. 1 June 2019 Alternate No. 3 June 2019 The City Council hereby names as Chairman and as Vice-Chairman of the Zoning Board of Adjustment. Section 3. This resolution is hereby effective upon passage and approval by the City Council. PASSED AND APPROVED THIS THE 20t" DAY OF JUNE 2017. CITY OF SOUTHLAKE, TEXAS Laura Hill ATTEST: Mayor Lori Payne, TRMC City Secretary