Item 4I Memo CITY OF
SOUTHLAKE
MEMORANDUM
(June 14, 2017)
To: Shana Yelverton, City Manager
From: Greg Hendricks, Director of Information Technology
Subject: Consent agenda item 41 —Approve telecom and internet expenses
for One Source Communications services in an amount not to
exceed $70,800
Action
Requested: Approve in-budget expenses of $70,800 for One Source
Communications telecom and internet services. This is
required for single-vendor spending in excess of$50,000.
Background
Information: One Source Communications is the City's primary telephone
and internet service provider providing redundant telephone
services to Town Hall connecting all other locations to
telecom services. Alternate service is provisioned to DPS
HQ for independent fax services and support for the EOC.
Redundant internet connections are provided for improved
availability and a separate internet for Library and unsecured
internal and Public WiFi traffic.
Financial
Considerations: Working with One Source Communications we have
upgraded internet services to enhance our expanding DPS
mobile access requirements as well as increasing capacity
for public access and project to be within our target FY 2017
budget of$70,800 expected expenditure.
Strategic Link: 136 — "Optimize use of technology" — enables highly
available, critical connectivity and communications services
to the City.
134 — "Provide high quality customer service through
sustainable business practices" — enables IT support for
flexible, employee and citizen access to crucial services.
Citizen Input/
Board Review: Not Applicable
Legal Review: Not Applicable
Alternatives: 1) Approve as proposed.
2) Reject — cancel or reduce services and critically inhibit the
ability to support and perform City operations.
Supporting
Honorable Mayor and City Council
Page 2 of 2
Documents: One Source Agreements are in Laserfiche.
Staff Recommendation: Approve item as proposed
Attachments: